Germany | North Rhine-Westphalia Doris Scheffler, ZENIT GmbH Athens, Innovation Procurement Experience in Europe: Innovation Procurement Support Service in North Rhine-Westphalia, Germany

© NRW.Europa 2016 Agenda Brief presentation of ZENIT GmbH How to implement PCP and PPI in a region Support service on PCP and PPI in NRW Lessons learned Workshop – Innovation procurement experiences in Europe | | 2

© NRW.Europa 2016 Key Facts Workshop – Innovation procurement experiences in Europe | | 3 Zentrum für Innovation und Technik in Nordrhein-Westfalen GmbH Facts and figures € 3,9 million turnover (2014) Non-profit, project-based business, regional (NRW), nationwide and EU clients, established in 1984 Mission Support of innovation and technology, above all in SMEs, in North Rhine-Westphalia Management Dr. Herbert Rath (Managing Director) Dr. Bernd Janson ( Authorized Signatory) Personnel Approx. 50 employees Interdisciplinary team

© NRW.Europa 2016 Shareholder German State of North Rhine-Westphalia Represented by: Ministry of Innovation, Science and Research Netzwerk ZENIT e.V. Network of 190 primarily small and medium-sized enterprises from NRW Consortium of banks NRW.BANK DZ BANK Bankenvereinigung NRW Established in 1984 as Public-Private Partnership Workshop – Innovation procurement experiences in Europe | | 4

© NRW.Europa 2016 Consulting Fields Workshop – Innovation procurement experiences in Europe | | 5 Priorities and areas of expertise Innovation International technology transfer, innovation management, technology searches and appraisals Europe EU information Internationalisation strategies Cooperation partner search Funding Information on funding Evaluation of project ideas Choice of programme Application support  Funding Hotline ( )

© NRW.Europa 2016 Agenda Brief presentation of ZENIT GmbH How to implement PCP and PPI in a region Support service on PCP and PPI in NRW Lessons learned Workshop – Innovation procurement experiences in Europe | | 6

© NRW.Europa 2016 Workshop – Innovation procurement experiences in Europe | | 7 Source: NRW.Invest, Business Guide Germany – NRW, page 2-3

© NRW.Europa 2016 How to implement PCP / PPI in a region Starting date: 2012 – on ministerial level Brainstroming with the Ministry of Innovation, Science and Technology NRW – How to implement innovation-oriented public procurement in NRW Building a inter-ministerial working group  Informing about EU procurement policy  Explaining the funding instruments Pre-commercial procurement and Public Procurement of innovative solutions  Discussing opportunities for synergies between different finance sources (FP 7, CIP, HORIZON 2020, ERDF, RIS3-Strategy etc.) Workshop – Innovation procurement experiences in Europe | | 8

© NRW.Europa 2016 Workshop – Innovation procurement experiences in Europe | | 9 How to implement PCP / PPI in a region Results:  Implement innovative public procurement in the innovation and research strategy in NRW – done in July 2013  Building a competence center for innovative public procurement at ZENIT for information, consulting service and showing best practice  Internal analysis of the participation of German/NRW actors in PCP and PPI projects since 2009 on behalf of the Ministry for Innovation in NRW  Internal analysis of the participation of NRW actors in public R&D funding on regional, national and EU level in order to find opportunities to support them using synergies between funding from all sources on behalf of the Ministry for Innovation in NRW

© NRW.Europa 2016 Agenda Brief presentation of ZENIT GmbH How to implement PCP and PPI in a region Support service on PCP and PPI in NRW Lessons learned Workshop – Innovation procurement experiences in Europe | | 10

© NRW.Europa 2016 Support service on PCP / PPI in NRW Workshop – Innovation procurement experiences in Europe | | 11 Activities - going into public  General information events  International: Berlin 2013, Brussels 2014  National:in order to reach stakeholders in Germany: Bonn 2015  on regional level  Workshops  for special groups (e.g. business administration managers of university hospitals, European Police College (CEPOL))  In-house workshops (e.g. Chamber of Agriculture, City of Cologne, Research Center Jülich, DLR)

© NRW.Europa 2016 Support service on PCP / PPI in NRW Workshop – Innovation procurement experiences in Europe | | 12 Activities - going into public  Support for project proposers in FP7, CIP ICT PSP and HORIZON 2020  informing about current calls  in-house workshop – how to prepare a proposal, structure of the consortium, break-down of costs (budget), etc.  partner search  assistance in writing the proposal  offering the opportunity to join the consortium for dissemination and project management activities

© NRW.Europa 2016 Support service on PCP / PPI in NRW Workshop – Innovation procurement experiences in Europe | | 13 Support for project proposers – results: Successful proposals  12 in-depth consulting – proposal preparation  9 projects were submitted  5 projects were succesfull: THALEA I (PCP) and THALEA II (PPI) PRO4VIP (CSA) STARS (PCP) AntiSUPERBugs (PCP)

© NRW.Europa 2016 Agenda Brief presentation of ZENIT GmbH How to implement PCP and PPI in a region Support service on PCP and PPI in NRW Lessons learned Workshop – Innovation procurement experiences in Europe | | 14

© NRW.Europa 2016 Lessons learned1/4 Workshop – Innovation procurement experiences in Europe | | 15 Procurement of innovation is widely unknown in Europe, particularly the H2020 funding instruments for PCP and PPI  Further awareness rising is needed  Establishing a network of info / competence centres on PPI Europe wide in order to share best practice in how to reach the target groups best  All kinds of target groups have to be addressed: puplic organisations, research institutes, companies, consultants  Activities in procurement processes (market consultations, lauch of calls) must be more transparent to the public, especially SMEs

© NRW.Europa 2016 Lessons learned2/4 Workshop – Innovation procurement experiences in Europe | | 16 Procurement of innovation needs a special spirit in public organisations:  Visionary people in the management, in the procurement department and in the specialised departments to identify innovative needs  Time and capacities for the procurer to find innovation in the market: Innovations are not listed in common catalogues Internet research, visit of fairs, talks with expert are instruments to identify innovations => that‘s time consuming  But capacities and special competences (e.g. technical know) are missing at the moment in many procurement departments

© NRW.Europa 2016 Lessons learned3/4 Workshop – Innovation procurement experiences in Europe | | 17 PPI might be easier to realise for public organisations than PCP  Like every R&D project is PCP riskfull  The R&D work may not succeed which is seen in the media and in the public as a waist of public money  In view of empty pay windows in public organisations this is to avoid  Lack of money, change in political surroundings, etc. sometimes lead to break off in PPI processes

© NRW.Europa 2016 Lessons learned4/4 Workshop – Innovation procurement experiences in Europe | | 18 BUT: a lot of public organisations are doing PPI since many years !  To identify theses procurements a clear definition of „innovation“ is needed  It may be necessary to have statistical indicators for „innovation“ in the future

Thank you for your attention! Doris Scheffler / Juan Carmona Schneider / Phone: / -54 ZENIT GmbH Bismarckstraße Mülheim an der Ruhr Germany