DS-Print PHOTOCOPYING, PRINTING AND SCANNING AT THE HADDON LIBRARY AND BEYOND TOM HAWTHORN – SENIOR LIBRARY ASSISTANT

What is DS-Print? A charging facility for photocopying, printing and scanning used by many departments and colleges within the University of Cambridge. Part of Desktop Services which is run by University Information Services. A password operated system. Your Desktop Services password will most likely be the same as your Raven password and your Hermes ( ) password. If you are unsure what any of your passwords are, you can change them at You are encouraged to have one password for all three services.

Put some money on your Card If you want to do photocopying, printing or scanning you will need to put money on your card. You can do this by giving cash to the person behind the issue desk. There is no minimum or maximum amount you can pay at one time. You can pay in pence as well as pounds. Or to pay online, visit and use your debit or credit card (AMEX cards not accepted). You can pay in multiples of £1.00 up to £

Which balance to put your money in COMMON BALANCE Usable in any college or department that uses the common balance. Can add money online and in cash. LOCAL BALANCE Usable only in the college or department to which you give the money. Can’t add money online; only in cash. Check your balances at any time by going to

In which colleges can you use DS-Print in Oct 2016? * indicates use of common balance Christ’s* Churchill Clare* Corpus Christi Downing* Emmanuel Fitzwilliam Girton* Gonville & Caius* Homerton* Hughes Hall* King’s* Lucy Cavendish* Murray Edwards Newnham* Pembroke Peterhouse* Queens’ Robinson* Selwyn* Sidney Sussex St Catharine’s* St John’s* Trinity* Trinity Hall* Wolfson*

In which departments can you use DS-Print in Oct 2016? * indicates use of common balance Archaeology* Asian & Middle Eastern Studies* Cambridge Conservation Initiative Careers* Chemical Engineering and Biotechnology* Chemistry* Classics* Computer Laboratory* Criminology* Divinity* Economics* Education* English* Gates Cambridge Trust* Geography* Haddon Library* History* History & Philosophy of Science* Information Services (Including University Centre)* Land economy* Lauterpacht Centre for International Law* Law* Mathematical Science* Modern and Medieval Languages* Moore Library* Music* Philosophy* Physics* Plant Sciences* Politics & International Studies* Psychology* Sociology* University Library* Veterinary Medicine Zoology*

How much does the Haddon Library charge? Paper is supplied as part of the cost Scanning costs 2p per pass of the scan Other DS-Print colleges and departments charge different amounts. You can compare their prices at Price per sideBlack and whiteColour A44p6p A38p12p

Restrictions on Photocopying and Scanning Copyright Restrictions No more than 5% or one chapter from a published book. No more than one article from a journal or periodical. If you want to photocopy or scan a dissertation or thesis we will ask you to fill out and sign a Copyright Declaration form. Maximum file size when scanning 35MB is the maximum file size that Hermes can accommodate. To be safe I wouldn’t scan more than 50 pages in one or it may fail and you will have to start all over again.

Where is our device located? Our photocopying, printing and scanning device is located at the top of the small set of steps that lead up from the issue desk to the Main Reading Room of the Haddon Library.

Notice the place to swipe your card when logging on, and the paper feed on the top which you can use for photocopying and scanning.

How to photocopy at the Haddon Library

After swiping your card to log on, you will be asked to choose which service you require. Click Copy to photocopy.

Here you select paper size and orientation (essential!) and zoom size, and you can choose colour and double-sided if you wish. Place one item on the glass or as many as you like in the feeder and press the big blue button. Click Access to log out.

Alternatively, if you are photocopying on the glass to double-sided, you will get this screen and be asked to copy more images. When you have finished copying, press Finish to copy any leftover pages, then the big blue button, then Access to log out.

How to print at the Haddon Library

Which computers can I print from? The left hand computer on each side of the Main Reading Room, the Electronic Legal Deposit computer, our computer in the McBurney Room or, in a few weeks time, a USB stick in the device itself. You can send a document from another computer connected to the Cambridge University Data Network to print on our device. You can also print from a file on your own computer or laptop, not a tablet or smart phone, if you download DS-Print PaperCut software first. This way works much better over a wired internet connection, rather than a wireless one. You can send your documents to print on another DS- Print device in the University rather than ours.

Open your document. Press File, Print and then adjust settings. Here you can choose double-sided, paper orientation, page ranges, etc. Notice the Print in greyscale check box.

Colour needs to be selected in Properties/Quality tab as well as unchecking the greyscale check box. There are more settings in the Properties tab, such as paper size and fitting two pages on one side of paper.

After clicking Print, you will be asked to log on to the computer using your CRSid and Desktop Services password.

Then log on to the device by swiping your card, and press Release to access your document(s).

You have the chance to delete a document before paying for it by highlighting it, and then pressing Delete. If you happy to print, highlight the document(s) you want to print, and then press the big blue button. You won’t be charged until you do this. Click Access to log out.

How to scan at the Haddon Library

After swiping your card to log on, press Scan/Fax to do some scanning.

Press Me to send the document to your address and/or Direct Input another address. In a few weeks time you will also be able to scan directly to a USB stick. Select scan size and orientation (essential!). Change colour, resolution and file type here too. Place one item on the glass or as many as you like in the feeder and press the big blue button. Press Access to log out.

The default setting is to send a separate for each image on the glass. To include more than one glass-scanned item in the same , click Application, slide the bar along to Separate Scan and turn it to ON. Put the item on the glass and press the big blue button.

You will get this screen and be asked to scan more images. When you have finished scanning (up to 35MB or about 50 pages to be safe), press Finish, then the big blue button, then Access to log out.

Thank you for listening! Please contact me or one of my colleagues if you have any questions about DS-Print or about any other aspect of using the Haddon Library. My name: Tom Hawthorn address: Phone: (01223) (3)39374