On-The-Job Training Spring 2009

VR’s OJT Policy OJT can now be used in conjunction with RBF VR can reimburse up to $2500 to an employer for the cost of training a new employee VR reimburses ½ of the hourly wage up to the $2500 OJT can only be used when an actual job offer is being made to the consumer for a job that is consistent with their vocational goal.

When to consider an OJT The consumer has skills to learn the job and basic knowledge for the position, but will need skills and training specific to that business Can NOT be used if employer has anyone on lay off or on strike

Process for OJT VRC/ES and Consumer determine that OJT can be pursued OJT must be on the IPES and IPE When the job is found, VRC is notified of job offer W9 and Direct Deposit form is completed by employer and given to VRC OJT plan is developed VRC must authorize for the OJT prior to start of job At end of each month, VRC prepares billing form and send to the employer for signature and documentation of training progress

How to Market to Employers Benefits of OJT to Employer –½ of the wages up to $2500 for training a new employee –Employer is getting a qualified employee –Support from the Employment Specialist/VRC –Assistance in identifying appropriate assistive technology/accommodations. –Can use with WOTC

Marketing Possible barriers for employer –OJT is a taxable income for the business –Paper work may be perceived as a barrier WE NEED TO MAKE IT EASY FOR THEM –The Employer will be committing to doing some training, which should be what they are doing for any other employee they hire.

Paperwork needed for an OJT OJT Training form W-9/Direct Deposit form for State of Indiana Authorization for OJT from VRC OJT Billing Form

OJT Training Form –This is completed by the ES (or VRC if not referred for RBF) and the Employer –It identifies what the employer is training the new employee to do

RESPONSIBILITIES OF PARTICIPANTS Employer –identify assigned supervisor and contact information –identify assigned tasks and time frame when they should be mastered –identify who will spend direct instruction to employee for specific tasks –identify wage and number of hours per week

Responsibilities EC to work with VRC to gather job description, wage, OJT training dates to develop plan VRC to have OJT on approved IPE, processed new vendor forms, authorized OJT funds prior to start date EC and VRC to work together on gathering OJT billing information from employer for payment EC to obtain training progress information from employer for VR

Responsiblities EMPLOYEE –be responsible for daily production goals, be a team player, and display good work ethics –Be the best employee possible!

Examples of training plan for Auto Technician Helper Start date 4/2/09 End date 5/30/09 Works 30 hours a week at $7/hr (VR pays $3.50/hr) Total 120 hrs – VR authorizes $420 –To learn how to change oil and replace spark plugs in two weeks –To learn and apply safety rules within one week –To learn to rotate tires in 30 minutes by two weeks –To learn how to read a computerized diagnostic profile in one month –To learn to mop and sweep work floor at the end of work shift in one week

Example of training plan for Legal Receptionist Start date 4/6/09 End date 5/22/09 Works 40 hours a week at $16/hr (VR pays $8/hr) Training plan is for 7 weeks for total of 280 hours. VR would authorize $2240 – To learn multi-line telephone system within one week – To learn each attorney’s specialty within one week to appropriately refer clientele – To prepare and mail all general clientele correspondence as assigned within one week – To learn to schedule attorney appointments within two weeks – To learn how to correctly place documents in client’s file in four weeks – To learn how to prepare monthly client billing within seven weeks

OJT Formula Average training period for an employee (day) - Start date - End date Number of hours per week Wage per hour (VR pays half)

Example of training plan for hotel desk clerk Start dateEnd date Works ____ hours a week at $____/hr (VR pays $. /hr) TotalVR authorizes $ - To learn how to register guest(s) and provide the current rate per day within one week -To learn how to answer guest(s) needs such as setting up wake-up calls, in-house requests for ordering food, security issues, maintenance repair, housekeeping, street directions, etc. within one month -To learn how to assist guest(s) in arranging car rentals and airline reservations within two weeks - To learn how to balance guest(s)’ bills with post charges within two weeks

Example of training plan for home health aide Start dateEnd date Works ___ hours a week at $___/hr (VR pays $__/hr) TotalVR authorizes $ ________ -To prepare meals, do laundry and housekeeping for the resident within one week -To learn how to bathe and dress the resident within two days -To learn how to chart medications and therapeutic exercises within one week -To learn how to contact family members for emergency within one day

Example of training plan for child care worker Start dateEnd date Works ____ hours a week at $____/hr (VR pays $____/hr TotalVR authorizes $ -To learn and implement the weekly lesson plans within two weeks -To learn how to teach basic arts and crafts daily within two weeks -To learn how to supervise afternoon recess within one week -To learn how to arrange and organize a field trip within one month -To learn how to report and record all incidents of any injuries within one week T

Example of training plan for food services worker Start dateEnd date Works ___ hours a week at $_____ /hr (VR pays $____/hr) TotalVR authorizes $ -To learn how to greet customers within one week To learn how to take food orders and collect money from customers within one week -To learn how to prepare items like salads and beverages within two weeks -To learn how to stock condiments within one week -To learn procedure of how to clean coffee pots and milk shakes machines within three weeks -To learn how to maintain inventory supply needs within three weeks

Telemarketer (Call Center) Start dateEnd date Works ___ hours a week at $____/hr (VR pays $_____/hr) TotalVR authorizes -To successfully complete in-house training within two weeks -To receive daily quote of incoming calls (50/hr) in three weeks -To process customers’ calls to answer questions, assist in completing applications, to check on status of application, to make appointments within four weeks -To respond to all and online chats within four weeks