SECRETARIAT OF POLICE1 Presentation to the PORTFOLIO COMMITTEE OF POLICE Annual Report 2008/09 Secretariat of Police Date: 27 October 2009

SECRETARIAT OF POLICE2 Programmes »Programme 1: Administration Office of the Secretary Support Services »Programme 2: Monitoring and Evaluation »Programme 3: Legal Services »Programme 4: Policy and Research, and »Programme 5: Communication

SECRETARIAT OF POLICE3 Administration Programme 1

SECRETARIAT OF POLICE4 1.Ministerial Imbizos (1)  Attended and participated in 7  Provided support to the Minister during imbizos as well as during Parliament engagements with communities  Investigated and advised complainants on concerns raised at imbizos  Made follow-up meetings on complaints raised  Provided reports on close-out of complaints 2.Social Mobilization (2)  Organised a National SAPS Annual Crime Statistics Release workshop for the then Minister on sharing crime statistics  Held 7 provincial workshops with CPFs, Provincial and Station Commissioners, Business sectors, JCPS cluster departments and private entities on developing strategies to deal with problematic crimes 3.Convened 8 HODs meetings to discuss among others: (8) –Policing policy implementation by SAPS –Strategies to enhance Civilian Oversight over SAPS Sub-project of Project 3: Options for implementing policy on the Redefined Community Policing Fora –Presented to Mayor’s Coordinating Forums and Municipal Managers in 8 municipalities (five provinces) Good performance

SECRETARIAT OF POLICE FIFA World Cup (4)  Attended meetings with 2010 LOC Security sub-committee on security preparations for soccer world cup  Assisted 2010 LOC sub-committee in holding of provincial workshops  Participated at provincial workshops  Facilitated LOC sub-committee and SAPS presentations on security plans at HODs meetings 5. Project Equip (9)  Purchased and leased office equipment for the smooth operations of the Secretariat  Manage and controlled inventory of assets 6. Training and development (10)  Developed training and development plan for staff  Identified accredited training service providers  24 staff members attended a total of 13 courses Good performance

SECRETARIAT OF POLICE6 Below Average Performance 7. Organizational and Systems development (6)  Business plan developed  Business Process systems not automated Poor Performance 8. Integrated Electronic document management system (5)  No automated system was developed 9. Develop and implement an Integrated Stakeholder Value Management Plan (7)  No Integrated Stakeholder Value Management Plan developed  The project was suspended and the funds were spent on the Crime Summit Performances

SECRETARIAT OF POLICE7 »Programme 2: Monitoring and Evaluation »Programme 4: Policy and Research »Programme 5: Communication Programmes

SECRETARIAT OF POLICE8 Good Performance »Monitoring and Evaluation 10. Evaluation of the effectiveness and efficiency of the SAPS National Crime Combating Initiatives (11)  Conducted field work to collect data to evaluate the impact and sustainability of SAPS crime combating programs in the normalisation phase.  Conducted field work to determine the extent of the implementation of APEX 18 project and developed a report. 11. Evaluation of the implementation of the SAPS Rural Safety Plan (15) Commissioned research on the implementation of the plan and a report indicating areas for development was done. »Policy and Research 12. Policing Policy Analysis (26) Conducted field work, analysed the National Instruction 1/2008 on Sector Policing and developed a report on identified gaps. Conducted field work to determine the policy gaps on the Rural Safety Strategy and developed a report on identified gaps. 13. Assessment of the implementation and impact of NCPS-related programmes on crime prevention (27) Conducted literature review, a critique of the NCPS and field work on the role and impact of SAPS in crime prevention. 14. Study of the Violent Nature of Crime in South Africa (28) The following areas were researched and a report submitted: a study on the circumstances of occurrence of murder in areas with a high rate of murder; a study on the nature and causes of sexual violence; an analysis of the socio-economic factors which contribute to violence and case studies on the perpetrators of violent crime. 15. An analysis of media reporting on crime (29) An in-depth analysis of Media Analysis of Crime Reporting was commissioned and a report on findings and recommendations on the review of the Departmental Communication Strategy was developed Research was commissioned on the Analysis of the Current Crime Statistics Releasing Policy and a report with recommendations that inform policy review was developed

SECRETARIAT OF POLICE9 Good Performance » Communication 16. Production and Publication (32) Corporate stationery, posters and flyers were generated A Departmental Magazine targeting international opinion makers and business partnership with SAPS, Ministry and Secretariat was initiated

SECRETARIAT OF POLICE10 Average Performance »Monitoring and Evaluation 17. Evaluating the implementation of the Firearms Control Act by SAPS (14)  Conducted police station visits for data collection to evaluate SAPS programmes on illegal, lost or stolen firearms and their impact on crime reduction 18.Evaluation of the performance of priority police stations (16)  Field work was done to collect data and a report was developed on sampled priority police stations 19.SAPS restructuring (17) Field work was done to collect data in order to evaluate adherence to restructuring principles (design, functions, roles of redeployed personnel) and the impact of the exercise. »Policy and Research 20.Policing Policy Analysis (26)  Analysis of the National Instruction 1/2002 on Reservists –Report on the Reservist policy analysis was done through secondary research. No field work or stakeholder engagement was done to identify areas requiring review 21. Establish Strategic Policy and Research Partnerships (network) (30)  An envisaged information sharing workshop with researchers and institutions was jointly planned with CSVR and OSF to discuss the recommendations of the Violent Nature of Crime Report.  Subscriptions were made to –The Institute for Futures Research to obtain content on the micro, macro and meta Political, Environmental, Social, Technological, Legal and Geographical (PESTLEG) environment that informs issues of safety and security –ISS SA Crime Quarterly to obtain current information on the security front  Access to Sabinet online for research and policy publications did not require subscription. Access (access code and password) was obtained through SAPS  Subscription to the Centre for Development an Enterprise (CDE) on matters relating to internal and external migration, safety an security and government policy, did not bear costs

SECRETARIAT OF POLICE11 » Communication 22. Brand and Corporate Identity Management (31)  A Soccerex Exhibition targeting opinion makers (international business, media and soccer professionals) Average Performance

SECRETARIAT OF POLICE12 Poor Performance »Monitoring and Evaluation 23. Ports of entry (12) 24. Evaluation of the implementation of SAPS Sector Policing (13) 25. National Monitoring and Evaluation Tool (NMET) automation and implementation (18) 26. Evaluation of the impact of SAPS investigations on conviction rates (19) 27. Management of police corruption and fraud (20) 28. Monitoring the Private Security Industry (21) Reasons for poor performance: » Projects 12; 13; 19; 20 and 21 were suspended due to capacity constraints and poor project planning » Project 18 was dependant on SAPS ISM for automation

SECRETARIAT OF POLICE13 Programme 3: Legal Services

SECRETARIAT OF POLICE14 Average Performance: 29. Amendment of the SAPS Act,1995 (22)  Attended Parliamentary briefings and public hearings on incorporation of the DSO into SAPS  Attended to court challenges to prevent DOS incorporation into SAPS  Refining provisions of Draft Safety and Security Bill  Drafting and obtaining opinions on constitutional matters  Providing support on development of CSF policy proposals Performances

SECRETARIAT OF POLICE15 30: Oversight over management of civil litigation (24)  Attended to High Court and constitutional challenges  Attending to letters of demand on civil claims  Held preparatory meetings with role-players to address management of civil litigation 31: Ad hoc legal advice (25)  Attended to labour related matters  Provided preparatory notes on Cabinet memos submitted to Ministry Poor Performance: 32. Private Security Industry (23)  Advised the Minister on legal obligations to appoint PSIRA Council  Minister obtained Cabinet approval on extension of term of office of Council  Submitted information notes on- –Need for re-registration of security officers –Need for regulations for cash-in-transit industry  Engaged PSIRA on development of unit standards for training  Refining draft PSIRA Amendment Bill and engaged in consultations  Attended to court challenges on constitutionality of provisions of the PSIRA Act Performances

SECRETARIAT OF POLICE16 Budget Allocation and Actual Expenditure

SECRETARIAT OF POLICE /07Budgetary Allocation - R'000Actual Expenditure - R'000 Overtime Goods and Services2,825, Transfers and Subsidies Capital Assets Sub-Total Personnel Expenditure TOTAL Budget Allocation and Actual Expenditure 2007/08Budgetary Allocation - R'000Actual Expenditure - R'000 Overtime Goods and Services Transfers and Subsidies Capital Assets Sub-Total Personnel Expenditure TOTAL /09Budgetary Allocation - R'000Actual Expenditure - R'000 Overtime Goods and Services Transfers and Subsidies Capital Assets Retirement Benefit Sub-Total Personnel Expenditure TOTAL

SECRETARIAT OF POLICE18 Programme Expenditure - FY08/09 Programme Actual Allocation (per budget code) R’000 Actual Expenditure R’ 000 Underspent/ Overspent R’000 Administration Office of the Secretary Support Services Monitoring and Evaluation Legal Services Policy and Research Communication Total

SECRETARIAT OF POLICE19 SECRETARIAT OF POLICE The Way forward

SECRETARIAT OF POLICE20 Challenges facing the Secretariat Lack of strategic direction and planning within the Secretariat Historical lack of performance of the Secretariat and inability to meet their mandate Lack of capacity within the Secretariat Lack of leadership and absence of management controls and systems Lack of quality assurance Need to define relations between the SAPS and the Secretariat

SECRETARIAT OF POLICE21 Addressing the Challenges Appointment of leadership team in the Secretariat –Secretary of Police –Chief Director: Partnerships –Chief Director: Policy and Research –Chief Director: Monitoring and Evaluation Upgrading of leadership positions with the Secretariat Refining the role of the Secretariat in accordance with the White Paper

SECRETARIAT OF POLICE22 Addressing the Challenges Strengthening the institutional capacity of the Secretariat »Establishment of a restructuring team Deloittes (Pro bono) DPSA Secretary of Police SAPS finance and procurement »Restructuring Team will also address a migration plan linked to the restructuring Policy developed to refocus the work of the Secretariat Development of legislation for the Secretariat Alignment of Provincial Department

SECRETARIAT OF POLICE23 Times-lines for addressing the Challenges Policy document – October 2009 Appointment of Secretary of Police – September 2009 Appointment of additional members of leadership team – December 2009 Finalisation of restructuring and migration plan – January 2010 Implementation of Performance Agreements for all senior Management - January 2010 Finalisation of Five Year Strategic Plan – January 2010 Presentation of legislation to Parliament – Fist Session 2010