A Recipe for Partnership Success – Roborough Rotary Club and Hyde Park Infant School

Picture the scene…… Head Teacher commitments Head Teacher commitments s s Paperwork Paperwork Teaching Teaching

Getting a foot in the door the HT with brief idea the HT with brief idea Follow up telephone call Follow up telephone call Choose somebody from Rotary who can be flexible on timings Choose somebody from Rotary who can be flexible on timings Choose somebody with a good awareness of school structures Choose somebody with a good awareness of school structures

Building a partnership Listening to what is on offer Listening to what is on offer Listening to what the school needs Listening to what the school needs Entering into a dialogue Entering into a dialogue

Creating a time line

Involving outside agencies Transport? Transport? People? People? Venue? Venue? Media? Media?

Creating a ‘buzz’ Assemblies Assemblies Newsletters Newsletters Posters Posters Exploiting online opportunities Exploiting online opportunities Visit from a ‘key’ Rotary person Visit from a ‘key’ Rotary person

Creating momentum

Before the event… Music opportunity Music opportunity Maths opportunity Maths opportunity Porridge Porridge Mask making Mask making People to steward People to steward People for first aid, H and S People for first aid, H and S Make animal hats for stewards Make animal hats for stewards Pre-visits to the venue Pre-visits to the venue Parking arrangements Parking arrangements Arrange meeting point Arrange meeting point Check toilet facilities Check toilet facilities Check publicity Check publicity Double check people/plans are in place Double check people/plans are in place

On the day…. Arrive early Arrive early Action the setting up checklist Action the setting up checklist

Meeting and Greeting

Keeping things on target

Saying “Thank You”

Chasing the sponsorship money

Evaluate the event

Planning for the next event

…….and why?