Advisor Training Risk Management Training Center for Student Development Phone (940)

Welcome! Photo: Einar, Pioneer Women in Sculpture

Training Reminder As an advisor, you are responsible for participating in Risk Management Training for your organization

What is Risk Management? Risk Management: the process of advising organizations of the potential and perceived risks involved in their activities

But Why Are We Here? Texas Woman’s University is required to comply with the Texas Education Code. Texas Education Code, Section , requires that TWU provide annual training to organizations determined to benefit from risk management training.

High Risk Alcohol & Illegal Drugs Hazing Sexual Misconduct Behavior: on and off campus Fire & Safety Issues Accessibility & Nondiscrimination Student Travel

Alcohol & Illegal Drugs

TWU Drug Policy The use of illegal drugs is prohibited on Texas Woman’s University property. Such use is subject to penalties including suspension from attendance or enrollment at TWU.

Alcohol & Illegal Drugs: Statistics 1,800 students between die each year from alcohol related injuries. 599,000 students between are injured each year because of alcohol related activities. About 25% of students report academic problems associated with drinking.

TWU Alcohol Policy Chartered Student Organizations shall not serve, sell, or consume alcoholic beverages at any organization meeting or function on or off campus.

Hazing

Hazing: any activity expected of someone joining a group that humiliates, degrades or risks emotional and/or physical harm, regardless of the persons willingness to participate

Hazing National statistics indicate: More than half of college students involved in clubs, teams, and organizations experience hazing. Alcohol consumption, humiliation, isolation, sleep- deprivation, and sex acts are hazing practices common across student groups.

TWU Hazing Policy A person commits a hazing offense if they: engage in hazing solicit, encourage, direct, aid, or attempt to aid in hazing recklessly permit hazing to occur know of the planning of a hazing incident and fail to report know that a hazing incident occurred and fail to report

Hazing What are some examples of hazing? Expecting certain items to always be in possession Abductions/kidnappings Exposure to extreme cold or heat without protection Sexual stimulations/acts Expected alcohol consumption

Hazing: Managing Risks Hazing should not be viewed as a tradition to pass on to new members If you see or suspect hazing, report it immediately Develop constructive bonding exercises instead for your group

Hazing How to Report Hazing: Contact the Greek Life Coordinator Caisha Jones Office of Greek Life Texas Woman’s University

Sexual Misconduct

Sexual harassment: unwelcome, sexual or gender- based verbal, written or physical conduct Sexual exploitation: a person takes non-consensual or abusive sexual advantage of another Non-consensual contact or intercourse

Sexual Misconduct TWU Sexual Misconduct Policy Sexual Assault is a felony under Texas criminal laws and will not be tolerated at TWU Sexual harassment and sexual assault may be subject to prosecution and/or disciplinary action TWU can impose any level of sanction, including suspension or expulsion

Sexual Misconduct Is this Sexual Misconduct? A sorority requires prospective members to share stories about personal sexual experiences

Sexual Misconduct Is this Sexual Misconduct? A sorority requires prospective members to share stories about personal sexual experiences YES

Sexual Misconduct Is this Sexual Misconduct? The vice president of a student organization sends sexually oriented jokes on the org’s listserv

Sexual Misconduct Is this Sexual Misconduct? The vice president of a student organization sends sexually oriented jokes on the org’s listserv YES

Sexual Misconduct Is this Sexual Misconduct? A group of students ranks other students’ bodies or sexual appeal

Sexual Misconduct Is this Sexual Misconduct? A group of students ranks other students’ bodies or sexual appeal YES

Sexual Misconduct: Managing Risk Be a positive bystander. Seek help! Plan events and activities that create an environment of respect to reduce the risk of sexual misconduct Know your resources. As student leaders, other students may seek support from you

Sexual Misconduct Resources Department of Public Safety Hubbard Hall, Lower Level Student Health Services Hubbard Hall, Lower Level Denton County Friends of the Family Outreach: hr Hotline: TWU Counseling Center West Jones Hall

Silent Witness You may choose to report anonymously by visiting the Silent Witness form on the TWU’s DPS website. Reveal your identity or remain anonymous Do not use this to report crimes in progress or to request immediate emergency services

Sexual Misconduct Resources & Reporting Students may report sex offenses to TWU DPS regardless of where the incident occurred The university provides options for students needing to change academic and/or living situations after an alleged sexual assault

Behavior: on and off campus

Remember you always represent: Yourself Your organization Texas Woman’s University

Behavior: Managing Risk When planning student organization events or travel, take precautions against potentially damaging behavior.

Fire & Safety Issues

Texas law and TWU Policy prohibit the possession or use of firearms, illegal knife, dangerous weapons, explosives, and/or dangerous chemicals on campus

Fire & Safety Issues Top causes of campus fires: 1. Cooking (hot plates, microwaves, etc.) 2. Arson 3. Careless smoking 4. Unattended candles 5. Overloaded extension cords, power strips, & outlets

 Make sure the venue can handle expected attendance  Keep all entrances and exits unobstructed  Do not obstruct/tamper with smoke detectors or sprinkler systems  Do not overload electrical circuits…always use surge protectors  Never ignore a fire alarm, even if you think it is “just a drill”  If you suspect anyone may have any illegal weapons on campus, report it immediately to DPS or call 911 Fire & Safety: Managing Risk

Always plan out security needs in advance. Consider the following: Number of attendees Potential controversy (political, religious, etc.) Prominence of speakers/entertainers

Fire & Safety: Managing Risk

Accessibility & Nondiscrimination

TWU Nondiscrimination Policy Student organizations are open to all TWU students regardless of race, creed, disability, sexual orientation, age, and/or sex (National sororities and fraternities are exempt from gender discrimination)

Student Travel

Student Travel: any off-campus travel planned or sponsored by student organizations or its members as part of the organization’s activities

Student Travel Forms The following forms are available as a travel resource under the CSD’s Risk Management tab to be utilized as necessary: Student Commitment Contract Student Travel Checklist Liability Contract Student General Travel Contract Student Conference Travel Contract The forms should be kept and filed by the student organization’s advisor.

Student Travel Forms For more information on the Student Travel Policy, please click here.here All forms are under the CSD’s Risk Management tab

Event Planning

Conference Services Facilities Hubbard Hall Little Chapel in the Woods Classroom buildings Pioneer Hall Gardens, Pioneer Park, Hubbard lawn & any outdoor space Alumni House Margo Jones

Conference Services Procedures 1. Complete Facility Reservation Request Form (located on CS webpage) CS webpage 2. Complete Special Event Form (if applicable) Required for 100+ guests, $ being exchanged or amplified sound (outdoors) 3. Obtain required signatures Student Organization Advisor Center for Student Development 4. Submit to Conference Services 5. Confirmation will sent via **Margo Jones Performance Hall has specific forms. Contact CS for details.

Conference Services Reservation Policy CS Policy requires reservation form to be submitted 30 days before an event IF an event falls within the 30 day time period: First, bring paperwork to CS for approval Then obtain additional required signatures CSD will not sign off on an event under 30 days without CS’s approval Requests received under 2 weeks will not be accepted.

Scheduling Tips Student organizations do not pay rental fees for most campus venues Possible event costs: Table/chair/equipment delivery Hubbard Hall set up After hours building attendants Security Inquire with CS for no-cost event alternatives and ideas Late fees apply for short notice requests PLAN AHEAD!

Questions? Paige Brassart Conference Services, Assistant Director

So…now what? Now that you have completed your portion of risk management training, you can complete the Advisor Training Completion form located on the website: organizations/managing-risks.asphttp:// organizations/managing-risks.asp

ComponentDue Dates for Fall Groups Complete student in-person or online Student Organization Risk Management Training September 23th Complete advisor online Risk Management Education Training Module (one-time only) October 24 th Distribute copy of Risk Management Organization Policy to every member /prospective member October 24 th Conduct organization-wide Risk Management training Within 30 days of In-person training Complete & turn-in Risk Management Form Within 30 days of In-person training

Contact Information Caisha Jones Greek Life Coordinator Partially adapted from PaperClip Communications: Risk Management for Student Organizations and University of Texas, University of Texas Arlington, and University of Texas Dallas risk management presentations