ORBIT Reporting TAMMY LAYTON Education Management Systems, Inc. (800)
Agend a New LINQ Features Orbit File Edit – May Update Retirement Rate Adjustment Invoice – August Update 2017 Retirement Rate Information Recent Issues and Solutions ORBIT Refunds Job End Dates PRIOR vs. RETRO Q & A – Enhancement Suggestions Education Management Systems, Inc. (800) ORBIT Reporting
New LINQ Features Orbit File Edit Under Payroll > State Specific > ORBIT File Edit Check Security for Access Used to Edit All Fields Except Dollar Amounts (changing amounts should be done in Payroll or on the ORBIT Content File) Auto-adjusts footer information Adding & Deleting Records should be done on the ORBIT File, saved then pulled into the ORBIT File Edit to adjust your footer information Education Management Systems, Inc. (800) ORBIT Reporting
Orbit File Edit Education Management Systems, Inc. (800) ORBIT Reporting Use Filters or Column Heading Sort Dropdowns to Edit Fields
New LINQ Features Retirement Rate Adjustment Invoice Available after August update Under Payroll > Utilities > Create Invoice Provide the new retirement rate and dates to compare against Produce the grid of accounts and amounts Change the “Difference” amount if needed Continue Then select the vendor, invoice date, and Post Education Management Systems, Inc. (800) ORBIT Reporting
New LINQ Features Education Management Systems, Inc. (800) ORBIT Reporting
New LINQ Features Education Management Systems, Inc. (800) ORBIT Reporting
2017 Retirement Rate Information New ORBIT Rates reported in July If a Payroll was processed before the rate change, wait for August update to generate invoice or use the Custom Query to manually create invoice Query found under Payroll > Utilities > Custom Query > State Retirement Adjustment ORBIT will generate a debit invoice for difference Education Management Systems, Inc. (800) ORBIT Reporting
Recent Issues and Solutions Three types of ORBIT Refunds 1) Posted record with Pay Period in current year Send a negative record to ORBIT Payroll > Input > Other Pay Filter by: Other Pay Item, Include PRIOR, original Pay Period & Pay Type, use the salary account Review the member’s ORBIT account history to confirm the way the record posted. It may not be the same way you originally reported it. Education Management Systems, Inc. (800) ORBIT Reporting
Recent Issues and Solutions Education Management Systems, Inc. (800) ORBIT Reporting
Recent Issues and Solutions 2) Posted record with Pay Period in previous year A Form 316 should be submitted to ORBIT The Member will receive a check from ORBIT for their contribution, the Employer will not receive a refund of their contribution ORBIT will send the Member a 1099 for tax purposes and you should reduce the Retirement Earnings Total and Withheld Total for the member in LINQ Education Management Systems, Inc. (800) ORBIT Reporting
Recent Issues and Solutions Education Management Systems, Inc. (800) ORBIT Reporting
Recent Issues and Solutions 3) Record in ERROR Status – Full or Partial Refund Has not yet posted to the retirement account, so it doesn’t matter if the Pay Period is in current or previous year ORBIT will delete the record Both Employee and Employer contributions will be refunded Accept Credit Invoice within the CSI portion of your ORBIT Report which will reduce the amount withdrawn by ORBIT leaving the credit in the salary expense code Refund the Employee from the salary account Education Management Systems, Inc. (800) ORBIT Reporting
Recent Issues and Solutions A) Full Refund ORBIT deletes the entire record Payroll > Modify Payment > Deduction Refund Payroll Tax information will automatically update Refund the Employee from the salary expense account Education Management Systems, Inc. (800) ORBIT Reporting
Recent Issues and Solutions Education Management Systems, Inc. (800) ORBIT Reporting
Recent Issues and Solutions B) Partial Refund – handled different ORBIT will post part of the money and refund the rest Payroll > Input > Other Pay Refund the Employee from the Bank’s expense account Be sure to check the Allow Deductions Box and remove the check in Subject To = State Retirement box Tax information will automatically update Education Management Systems, Inc. (800) ORBIT Reporting
Recent Issues and Solutions Education Management Systems, Inc. (800) ORBIT Reporting
Recent Issues and Solutions Education Management Systems, Inc. (800) ORBIT Reporting Refunding an Employee through Fund Management before the credit is received from ORBIT. If a member is refunded through Accounts Payable in the Fund Management Module, Adjust Earnings will have to be manually modified within the Payroll Module as needed. In addition, please call LINQ Support to have the invoice marked as an employee-related invoice for DPI reporting.
Recent Issues and Solutions Job End Dates If transferring to a new job the installment pay in escrow should be paid out at that time OR transferred to the new job expense account If unable to transfer the funds then the pay period will have to be adjusted in ORBIT File Edit after installment payout is processed, otherwise the pay period for the old job’s installment pay will populate with old job’s end date Education Management Systems, Inc. (800) ORBIT Reporting
Recent Issues and Solutions PRIOR vs. RETRO PRIOR - Prior Period Adjustments Positive salary Pay Period must be within 90 days of ORBIT Report Month If after 90 days, employee must elect to buy retirement credit – ORBIT Form 466 Negative salary Pay Period cannot cross calendar years, must be within the current calendar year Pay Period Dates and Pay Type must be the same as how the original record posted RETRO – Retro-Active Payment Pay Period must be reported within 90 days of ORBIT Report Month If after 90 days, employee must elect to buy retirement credit – ORBIT Form 466 Education Management Systems, Inc. (800) ORBIT Reporting
ORBIT Q & A Questions and Answers Enhancement Requests and Suggestions Education Management Systems, Inc. (800) ORBIT Reporting