Project 11 Shipment  By Cherry Lu

Learning Objectives:  By the end of this project, you will be able to:  book shipping containers with the shipping company  write shipping advice  ask the buyer to amend the shipping terms and state the reasons  urge the supplier to make shipment

Task 1 Urge Shipment  Task:  Suppose that you are an importer of toys (Judy) in Italy and you have placed an order of 500 cases toy cars for the coming Charismas. The agreed date of shipment is Oct, 15 but you haven’t got any clued for the shipment yet. Please write a letter to urge the exporter (Chunk) to effect the shipment as soon as possible, or you will take action to avoid any loss.

Letter 1  Dear Sir,  Re: Contract No.4631  Referring to our previous letters and the above contract signed between us, we wish to call your attention to the fact that up to the present moment no news has come from you about the shipment under the captioned contract.  Our customers are in urgent need of this material and are in fact pressing us for an early delivery. Under the circumstances, it is obviously impossible for us to extend L/C No.24523, which expires on 30 November.  We have been put to great inconvenience by the delay in delivery. We hope you will let us have your shipping advice without further delay. In case you should fail to effect delivery in November, we will have to lodge a claim against you for the loss and reserve the right to cancel the contract.  Yours faithfully, Exprss dissactisfaction Reasons for urging Urging for shipment

Useful Expressions  1.call/invite/attract/draw your attention  2. up to the present moment  3. the captioned contract  4. be in urgent need  5. press us for an early delivery  6. shipping advice  7. effect delivery  7. lodge a claim against sb.  8. reserve the right

Task 2 Send Shipping Advice  Task:  You are John, the sales representatives of Guangdong Homestar Electric Appliances Co., Ltd.. According to the Contract (NO. 123), you have shipped the goods on May 6. Please write a shipping advice to the importer (Sony) and inform them of the shipment date/vessel’s name and the documents attached.Homestar Electric Appliances Co., Ltd.  Names and Numbers of the documents:  一、不可转让的提货单副本一式三份；  二、商业发票一式两份；  三、产地证副本一份；  四、数量证明书副本一份；  五、保险单副本一份。

Letter 2  Dear sir,  We have 15 cases of art goods ready for dispatch to London. We shall be glad if you will arrange for your shipping container to collect them. Each case weighs 40 kgs.  As the goods are liable to be spoiled by damp or water, we need a water-tight and air-tight container, which can be opened at both ends, thus making it possible to load and unload at the same time.  As our client requires us to ship the goods not later than July 20, please quote us for a shipping container from Shenzhen to London before the deadline.  Yours faithfully,  Excellent Art  Peter Purpose: Book shipping space Require- ment time

 shipping container  water-tight  air-tight

Letter 3  Dear Sirs,  Thank you for your letter of 20 May enquiring about the shipment of your order under contract No  Please accept my apology for the delay, which has been caused by the unavailability of shipping space from Bombay to London. The matter was, however, in hand and your consignment was shipped yesterday on board S/S Gaohe voy.33, which is sailing directly to London. I enclose one set of shipping documents: 1. One non-negotiable copy of the bill of lading 2. Commercial invoice in duplicate. 3. Packing List in triplicate. 4. One copy of the certificate of quantity. 5. One copy of the insurance policy. I am glad that we have been able to execute your order as contracted. I trust the goods will reach you in time for the winter selling season and prove to be entirely satisfactory. I will personally ensure that you receive our prompt and careful attention at all times. Yours faithfully, Tony Smith Chief Seller

 shipping space  consignment  shipping documents  bill of lading  commercial invoice  packing list  certificate of quantity  insurance policy

Letter 4  Dear Sirs,  We have received your letter of March 30 under reference JKB/JG and also your letter of credit AC covering your trial order for Toys.  With regard to the port of destination and the shipping mark KRA-ACCRA, we wish to say that we cannot ship the goods to Takoradi with the shipping mark ACCRA, because, in this case, the shipping company will not hold themselves responsible for wrong delivery. Furthermore, you have stated in the L/C “ Port of destination ACCRA and TAKORADI ” which means shipment to be made to two ports, while in fact it should be “ port of destination ACCRA or TAKORADI ”.  Although delivery has been much delayed, we regret we still cannot ship the goods for the reasons mentioned above. We shall therefore appreciate it if you will amend the L/C as follows:  1. Port of destination — either Accra or Takoradi. If you want the goods to be shipped to Takoradi, please change the shipping mark from KRA-ACCRA to KRA-TAKORADI.  2. Delete the insurance clause “ irrespective of delay at the port of discharge ” because our insurance is usually valid for 60 days after arrival of the goods at the destination.  The time for effecting shipment is not ample. If you amend the letter of credit immediately on receipt of this letter, the amendment advice will most probably reach here by the end of April. In order to avoid further trouble, we propose that you extend the shipment date and the validity of the L/C to May 15 and 31 respectively.   Yours sincerely,  China National Imp. & Exp. Corporation Reason for amend-ment How to amend

 Useful Expressions  1. trial order  2. port of destination  port of discharge  port of loading  3. shipping mark  4. shipping company  5. wrong delivery  6. irrespective of delay at the port of discharge  7. amendment advice  8. shipment date  9. validity

Task4:Write a letter according to the following instruction 关于我们第 2145 号合同项下的 台微波炉，现通知你方，我们已由中国 银行开立了保兑的、不可撤消的信用证，总金额为 30 万美元，最迟装运日期是 7 月 30 日，有效期是 8 月 31 日。 请注意上述货物必须在 8 月底前装运，保险须按发票金额的 120% 投保水渍险 和战争险。我们知道，按照你们的一般惯例，你们只按发票金额加 10% ，因此额 外的保险费由我方负担。 我方等候你方的装船通知和装运单据。单据包括商业发票、提单、装箱单和保 险单。