ClubRunner Connect. Collaborate. Communicate. Presentation to District Assembly May 2012 District 9780 Website How to make the most of this resource Press or left-click on mouse to advance to the next slide

ClubRunner What is a Clubrunner Website A large data base of information which is stored and retrieved when required A web portal (not downloaded software) accessible from any computer anywhere when you have internet access available

ClubRunner The District Website has two distinct faces MY-CLUB The Member page The Public Page

ClubRunner Calendar for upcoming District events Access useful content aimed for club executives and Rotarians Access the publicly available Club and District Info Access links to other websites related to Rotary and District MY-CLUB Our public face

ClubRunner Start at the District homepage, located at: Click on the Login link at the top right. This opens Admin Section where all Rotarian only information is accessed Logging In MY-CLUB

ClubRunner What does ClubRunner do behind the public pages? Integrates the district database with Rotary International Produces unlimited reports Maintains organizational charts with committee structures Maintains club executive/director listings, Generates password-protected district directories Tracks and report club attendance Sends out targeted and personalized communication Manages event registration and reporting Allows every club to login and maintain their own information MY-CLUB

ClubRunner Once logged in, any Rotarian in the District can: Update their own membership profile View and download district directory reports Search for members in the online directory Register for any District event (if the event is set up for online registration) Access District Committees and view/post info if a member of that committee What can every member do? MY-CLUB

ClubRunner Everything a regular member can do, plus: Specify current and next year’s club executives Update their club information such as meeting time, date, location, and website address Report monthly attendance Register members for district events (if event is set up to allow this) Update their club membership listing What Can Club Executives Do? MY-CLUB

ClubRunner Member Profile Rotarians DOB and gender are listed here – This is where District Dashboard draws its data from

ClubRunner Club Attendance Report MY-CLUB So easy to use, yet many clubs still use pen and paper Fill in the numbers All Clubs are requested to use the District Site to enter their attendance figures, to ensure that the Membership growth or decline is recorded accurately. This is where the District draws its membership data Number of Members refers to final count as of end of month

ClubRunner What Club’s Need to do Ensure that ALL their members are listed on the District Site (via member profiles) Delete the names of those who are no longer members (resignations etc) Maintain as complete a record as possible of age and gender of members Update addresses as a matter of priority

ClubRunner All members can download a Word or PDF version of the District Directory, which is generated from all the data on the website District Directories & Reports MY-CLUB IF MEMBER INFORMATION IS KEPT UP TO DATE, THIS DISTRICT DIRECTORY WILL ALWAYS BE CORRECT – UNLIKE THE PRINTED VERSION

ClubRunner COMMITTEE FUNCTION Allows you to create user lists across clubs in the district Create lists Upload and store relevant documents Information only accessible to Rotarians listed as members of the committee (group) Initial set up is via webmaster

ClubRunner Committee (or Group) Management Create as many different groups as you need and communicate directly with them through the website centre. e.g. all AG’s, AG Clubs, AG Services, District Committee’s etc Upload documents Send s to committee members Create subcommittees MY-CLUB

ClubRunner Stories and photos Opportunity to showcase projects and events from around the District Create photo journals of events, celebrations, activities, projects to share PLEASE ENCOURAGE YOUR CLUBS TO USE THIS FEATURE AS FREE PR

ClubRunner Stories and photos PLEASE ENCOURAGE YOUR CLUBS TO USE THIS FEATURE AS FREE PR

ClubRunner Upcoming Events and Event Calendar Lists Events – at Club and District levels All events show on the drop down calendar for quick visual reference This information can come from Clubs directly or from District Executives

ClubRunner

Events and Event Calendar Encourage your members to use the District Site to publicise their event

ClubRunner So, how do you go about putting information onto the website? If you are confident about using the site, simply login and go for it. If not, contact me, me the documents or information, explain what you need and I will do it for you - like everything once you know how to do something it is easy Ph