Strategic Educational Master Plan Process Committee DRAFT PROPOSAL Dr. Doug MacIntire Dr. Gari Browning

DRAFT PROPOSAL DETAILS Proposal for new planning processes and structures at CODProposal for new planning processes and structures at COD Changes are designed to create, implement and sustain a Strategic Educational Master PlanChanges are designed to create, implement and sustain a Strategic Educational Master Plan

A Council consisting of 25 members of the college community The Council will create a new Strategic (5-year) Educational Master Plan The Council will play a major role in operational (yearly) planning In particular, the Council will determine the Priority List The new Strategic Educational Master Plan will drive the development of the annual operating budget Major Components

Timeline 1.November 2005 to December 2006: SEMPP Committee creates draft 2.FLEX, January 2007: Proposed process presented to College community for review and thorough discussion during Spring Goes to Senate for first reading on February 22, and second reading on April 26

Timeline 4.May 2007: Proposed process presented to Board for approval 5.Academic Year : Process is used to create an Educational Master Plan 6.Academic Year : Educational Master Plan implemented/used in decision making processes on campus

SEMPP Committee Membership Doug MacIntire (co-chair): Assistant Professor, Physics (Science & Math) Gari Browning (co-chair): VP of Instruction David Acquistapace: Assistant Professor Digital Design and Production (Applied Science & Business), Senate President Michelle Ferguson: Applied Science & Business (Bert Bitanga) Matthew Breindel: Director, Institutional Research David Buttles: Athletic Academic Advisor Pam Licalsi: Dean, Center for Training and Development Anne Saddington: Social Sciences & Arts (Gaither Loewenstein) Juan Lujan: Dean, Off-Campus Programs Jerry Patton: Asst Supt/Pres-Administrative Services Diane Ramirez: VP Student Services Kathlyn Enciso: Communication Division (Rick Rawnsley) Wendy Sanders: Professor, Early Childhood Education (Health Sciences/ECE Division) (Ty Thomas: Professor, Adult Education) Dee Wood: Adjunct Faculty, Speech (Communication Division)

History: Existing Master Plans From January 2002 to February 2003 much work was done in creating an EMP and Facilities Master Plan Successful in establishing framework for successful adoption of Measure B bond Did not provide ongoing planning processes

Improvements in Planning at COD: 1.Faculty involvement extended in the process that prioritizes unit objectives and faculty hiring

Current Prioritization Process

Improvements in Planning at COD: 2.Implements a “program-review” process for all non-instructional divisions, departments and units 3.Stronger linkage between unit level objectives and long-range (strategic) planning 4.Assessment process to determine if goals and objectives are being achieved

Guiding Principles in the Design of the Process Rational and Fair Process Open and Transparent Collegial consultation Inclusive of All Stakeholders at all stages of the process Student Centered Community Centered Geared toward Improvement Doable

Proposed EMP Council Membership 27 Members: –13 faculty total –6 deans –3 vice presidents –1 Asst Supt/President Admin Services –2 students: ASCOD –2 staff members: CSEA

Proposed SEMP Council Membership Faculty: –One representative from each instructional division (7 total currently) –Two faculty from Student Services –Two Senate representatives –Two adjunct faculty

Proposed SEMP Council Membership Four vice presidents: Instruction, Student Services, Human Resources, Admin Services Six deans: Off-campus programs, three appointed by VP of Instruction, one from Student Services, Dean of Information Systems Non-voting: Director of Institutional Research

Proposed SEMP Council Membership Terms: Members of SEMP Process Committee would serve on the first SEMP Council for a term of two years New members of the SEMP Council will serve for three year terms This scheme will ensure overlapping membership

Overview of the Process to Create a Strategic Educational Master Plan ‘INPUTS’: ‘OUTPUT’ Strategic Educational Master Plan External Scan Information Internal Information Program Reviews ‘PROCESSING’: Creating a plan based on all the inputs and COD Mission & Goals

Meta-Process Process needs to be able to fix and improve itself INPUTS ‘Processing’ OUTPUT Implement Assess Modify the Plan/Process Strategic Educational Master Plan

Components of a Strategic Educational Master Plan 1.Mission Statement 2.College Values or Philosophy 3.Vision 4.Goals 5.(Objectives) 6.(Action Plans) 7.(Resource Allocation)

SEMP Creation Process

5-year timeline

New Prioritization Process

Operational Planning Cycle

Opportunities for Input Spring 2007 devoted to review and approval of SEMPP; Board approval-May 2007 Presentation to Academic Senate: 1 st reading-February 2007, 2nd reading-March 2007 Presentation to Instructional Divisions and Student Services Presentation to ASCOD Classified forum Updates to Deans’ Council, Instruction Cabinet, President’s Cabinet, Board of Trustees Presentations to College Council Proposal on Portal with opportunity for online feedback