Chapter 01 Introduction to Bellwether Garden Supply McGraw-Hill/Irwin Copyright © 2013 by The McGraw-Hill Companies, Inc. All rights reserved.

The Sample Company – Bellwether Garden Supply The sample company, Bellwether Garden Supply, is shown in Chapters 1-7. You learn about the basic features of Peachtree Complete Accounting 2012 (PCA). Completing these chapters will help you become familiar with the software. The Peachtree software included with the book includes the company data for Bellwether Garden Supply (Chapters 1-7) and Stone Arbor Landscaping (Chapter 8). On the startup window these two companies are identified as the sample companies. In Chapters 9-18 and Projects 1-4A, you build company data from scratch. Computer accounting skills are reviewed in more depth beginning in Chapter

Peachtree Tips Peachtree Tips Instructions for making the first backup are on textbook pages This backup is for Bellwether’s starting data. At this point in Chapter 1, no data has been added to the sample company. The backup name is bgs.ptb. The textbook shows detailed steps for backing up to a USB flash drive. Students can backup to the default location, or specify a location, such as a network location or external media. 1-3

Peachtree Tips Peachtree Tips See textbook pages for using Peachtree’s Restore Wizard. Peachtree’s Restore Wizard allows you to restore An Existing Company (the default); or, restore A New Company. For more information, refer to the Read Me box on textbook page 29. Students can restore from a backup file even if no Peachtree company exists. From Peachtree’s start up window, select File; Restore. Select the location of the backup file. On the Restore Wizard’s Select Company window, select A New Company. When A New Company is selected, data can be restored and a company created at the same time. This means that if you start Peachtree and the company is not shown on the Company Name list, you can restore data and set up the company. Peachtree backup files have a.ptb extension. 1-4

Backing Up, pages 2-3 The chart below shows the size of the backup s, Excel files and PDF files saved in Chapter 1. Backups can be made to a USB flash drive, default location, network location, or other external media such as a CD-RW drive or DVD-RW drive. Backup Name (.ptb) Excel Report (.xlsx) and Adobe (.pdf) Kilobytes Page Nos. bgs.ptb 3,306 KB Chapter 1.ptb 3,314 KB Chapter 1_Employee List.xlsx 15 KB Chapter 1_Employee List.pdf 14 KB Exercise 1-2.ptb 3,317 KB 51 Exercise 1-2_Chart of Accounts.xlsx 15 KB 52 Exercise 1-2_Chart of Account.pdf 14 KB 52 Exercise 1-2_Employee List.xlsx 14 KB 52 Exercise 1-2_Chart of Accounts.pdf 17 KB

Windows, page 1 (Part 1 introduction) The Windows operating system uses pictures or icons to identify tasks. For example, the illustration on page 9 shows Peachtree’s user interface. 1-6

User interface (UI), p. 1 Consists of procedures which enable you to interact with Peachtree and the Windows operating system. The UI includes windows, icons, and menus. 1-7

Taskbar, p. 8 Taskbar, p. 8 In Windows 7, the Start button and taskbar are located at the bottom of your screen. In Windows Vista, the Start button and taskbar look slightly different. 1-8

Global Options, pp Global options are in effect for all Peachtree companies. See pages 18-19, steps 1-3 for setting PCA’s global options. 1-9

Navigation Bar, p. 20 The Navigation Bar appears on the left side of Peachtree’s main window. 1-10

Navigation Centers, p. 20 Navigation Bar selections take you to Peachtree’s Navigation Centers. Bellwether Garden Supply’s Employees & Payroll Tasks are shown. 1-11

Workflow diagram, p. 20 From Peachtree’s main window, select Business Status, Customers & Sales, Vendors & Purchases, Inventory & Services, Employees & Payroll, or Banking. A workflow diagram for that module appears. 1-12

Modules, p. 20 Peachtree’s modules include Customers & Sales (Accounts Receivable), Vendors & Purchases (Accounts Payable), Inventory & Services, Employees & Payroll, Banking, and System. 1-13

Chart of Accounts, pp The chart of accounts is a list of all the accounts used by a company. 1-14

Backing Up, pp Backing up your data means saving it to a hard drive, network drive or external media. Refer to pages for Backing up Bellwether Garden Supply. 1-15

Windows Explorer, pp Right-click Start button; left-click Open Windows Explorer. Use Windows Explorer to determine how much disk space is used, and to locate Peachtree’s program and company data files location. (Refer to File Management, pp. xviii-xx.) 1-16

Restore (Peachtree’s Restore Wizard), pp Previously backed up data can be restored or retrieved. To start where you left off the last time data was backed up, use the Restore Wizard. You can restore A New Company or An Existing Company. See pages 29-32, Using Peachtree’s Restore Wizard. 1-17

Going to the Net, pp Access the Career Development website at Read the article Welcome to Careers in Accounting. List four activities that accountants engage in (not including recording transactions and preparing financial statements). Approximately how many people join public accounting firms each year? What key factors contribute to being hired as an accountant ? 1-18

Analysis Questions, p How many menu bar selections does Peachtree Complete Accounting 2012 have? List the menu bar selections. PCA has 10 (or 11) menu bar selections which include: File, Edit, Lists, Maintain, Tasks, Analysis, Options, Reports & Forms, (Services is inactive), Window, Help. 2.What is the Navigation Bar? Briefly describe its function. Peachtree’s Navigation Bar includes seven selections: Business Status, Customers & Sales, Vendors & Purchases, Inventory & Services, Employees & Payroll, Banking, and System. These selections open the Navigation Center pages. 1-19

Assessment Rubric, p. 53 Chart of Accounts or Account List Navigation Bar/Navigation Center Account IDDescriptionType Running Balance Business Status, link to view Account List 10200Regular Checking AccountCash$23, Accounts Receivable $175, Prepaid ExpensesOther Current Assets $14, BuildingsFixed Assets$185, Accounts Payable ($80,626.01) 39003Common StockEquity-does not close ($5,000.00) 4000-AVSales - AviaryIncome($51,652.86) AVProduct Cost-AviaryCost of Sales$20, FreightExpenses$

Online Learning Center  Go online to for additional resources. Link to Student Edition, select Chapter 1. o Interactive Testing: Online multiple-choice and true and false question. Tests are graded and can be ed to instructor. o Glossary of Terms: Boldfaced/italicized words within chapter. o Feature Quizzes: Includes user interface questions, matching, and review of chapter concepts with immediate feedback. o Flash Videos: Demonstrations of setting global options, backup, and restore. o PowerPoints: Narrated slides. o Assessment Rubrics: Reviews journal entries, reports, navigation centers, modules, and task windows. o Going to the Net: Internet research. o QA Templates: End-of-chapter summary and review questions and analysis question. 1-21