EASYLOBBY NEW VISITOR MANAGEMENT SYSTEM

EASY LOBBY BP is moving to a new Visitor Management system for the Chicago land areas, Naperville, Cantera 2 and 30SW. The website to register guests is set up to auto launch to the pre register visitor form. The Host Name and Host Phone number fields is required. The host can be a different person than from who is putting in the information. The host field is limited to current active badge holders. This should help speed up the process at the gates by limiting the GAL lookup. A phone field has been added for the visitor, if the visitor has a contact number. There is a returning visitor that can be used so only new information has to be typed in. Security can also do a mass import for large groups. A CSV spread sheet will be required for name input. Security will provide a blank CSV template along with instructions with information needed.

WEB PAGE: LOGIN NAME: GUEST NO PASSWORD LEAVE BLANKHTTP://EASYLOBBY.BPWEB.BP.COM

OPTIONS IN VISITOR DROPDOWN MENU Pre-Register Visitor Used to register individual visitors. Pre-Register Group Used to register multiple visitors as a group. This tab will allow up to 20 visitors to be registered. For groups larger that 20 visitors, users will need to contact security. Group Upload This feature allows users to import a group from a spreadsheet. The systems only accepts files in comma delimited format (.CSV). Users will need to contact security to use this feature. Returning Visitor This feature allows you to search for visitors that have been to the site within a year, and re-registered them for additional visits. Group Registrations This option allows you to view groups that have been registered for the current day and future dates. Feature will only be used by security. Returning Group This option is for a group that has previously visited the site. Only used by security team.

Registration information Reason for visit Host Name Drop down menu includes all current active badge holders. Host Phone Category Only visitor should be selected in this field. Other options are there for security use. Site Select Naperville, Cantera, or 30SW Visitor information First Name Last Name Company Leave Blank for personal visits Guest Phone Number Arrival Date Departure Date Arrival Time Note visitors cannot be checked in earlier than specified time. Multiple dates can be added for each visitor. Select a date in the drop down menu and click the “+” to add the date. Each authorized date will appear in the “Visits” box.

PRE-REGISTERING A GROUP Registration Information Host Name Host Phone Reason Town Hall, Conference, Meeting, etc. Group Name Category Only Visitor should be selected. Other options are for security registration only. Site Naperville, Cantera, or 30SW Arrival Date Departure Date Set this for the final day of the meeting. Notes Include special instructions such as meeting location, who to call upon arrival, etc. Visitor Information You may enter up to 20 visitors per group. Contact security to register larger groups.

PRE-REGISTERING A GROUP CONTINUED In order to save entries as a group, be sure to check the “Remember this group” box, and enter a name for the group. If this box is not check, and a name entered, each visitor will be entered individually, and you will not be able to edit the group or its members.

GROUP UPLOAD For groups larger than 20 visitors, there is another group feature called Group Upload. This feature will allow for a group to be imported with the use of a CSV file. Contact security at to get the CSV form and The spreadsheet must have the following three columns. First Name: Last Name: Company: Be sure to gather meeting information in this format, and this will save the time of retyping each visitors information into the system manually.

GROUP UPLOAD SCREEN EXAMPLE

RETURNING VISITORS You can search the database for visitors that have previously been to Naperville, Cantera, or 30SW. You can search by First Name, Last Name, or Company. If you find the visitor you are looking for, click the “Re-Register” button next to their name. This will return you to the visitor form with all the previous visit details already entered

GROUP REGISTRATIONS This page allows you to view groups that have been registered for the current date, or future dates. You can also edit group members, or meeting details. Clicking the edit button will take you to the group registration page. Please note that groups larger that 20 members will require security assistance for editing.

RETURNING GROUP The returning group feature is not currently in use. Groups that are currently registered can be edited to include additional days as needed. This menu will appear empty as shown.

QUESTIONS? If you have any questions, or have any troubles using the Easy Lobby Registration website, please contact security. Main Security Office