HOW TO DO BUSINESS WITH THE CITY OF ATLANTA Department of Procurement Presented by: Jill E. Watkins

Department of Procurement Adam L. Smith, Esq., CPPO, CPPB, CPPM, CPP, CIPC, CISCC, CIGPM, CPPC Chief Procurement Officer W HO W E A RE

Office of the Chief Procurement Officer Provides leadership, administrative oversight and management to the operations of the divisions that comprise the Department of Procurement. General Fund Commodity/ Small Purchases Division This Division manages and oversees the process of solicitings related to goods and Small Purchases.  Under $20,000  Request for Quotes Brief Overview of Department of Procurement Divisions

Watershed Management/Public Works/Quality of Life Fund/General Fund This division oversees the process of soliciting and issuing contracts within the Departments of Watershed Management, General Fund Departments, and Public Works including the Quality of Life Program. Aviation Division The Aviation Division manages and oversees the process of soliciting and issuing of contracts in support of Hartsfield-Jackson Atlanta International Airport. Brief Overview of Department of Procurement Divisions

“Where to Go” Presented by: Seana Nash G ETTING R EGISTERED

iSupplier System Online registration: The iSupplier System allows suppliers the ability to manager their accounts. The iSupplier System provides suppliers the opportunity to monitor deliveries, payments and invoices on line. You must register your company with the City’s iSupplier System to take advantage of this new application. You must have a valid account to begin the registration process.

 Doing Business  Click “Suppliers”  Click “Registration”

 Bid Opportunities  Click “Doing Business”  Click “Current Bid Opportunities”

PROCUREMENT PROCESS

Solicitation Phase REQUEST REQUEST The procurement process begins with a request from a user department for goods or services. SOLICITATION DOCUMENT SOLICITATION DOCUMENT Specifications for the goods or services is provided by the user department and a solicitation document (BID or RFP) is prepared. ADVERTISEMENT ADVERTISEMENT A project schedule is prepared and published on the website and print media as required by law.

P ROCUREMENT P ROCESS Pre-Bid/Pre-Proposal Meeting INFORMATION INFORMATION COA representatives will provide an overview of project scope, the procurement process, discuss OCC and Risk Management requirements and answer questions INSTRUCTIONS/TIMELINE INSTRUCTIONS/TIMELINE Bidders will receive instructions or submittal requirements, deadlines and other pertinent information related to the submittal of the bid or proposal.

Form 1 - Illegal Immigration Reform and Enforcement Act Forms (IIREA) Form 2 - Contractor Disclosure Form and Questionnaire Form 3 - Proponent Financial Disclosure Form Form Certification of Insurance Ability Form Certification of Bonding Ability Form 5 - Acknowledgement of Addenda Form 6 - Proponent Contact Directory Form 7 - Reference List Form 8 - Proposal Bond Form 9 - Required Submittal Checklist Appendix A - Office of Contract Compliance Forms

THE VENDOR/CONTRACTOR’S BID/PROPOSAL SUBMITTAL The contractor's bid submittals are due to DOP in accordance with the bid/proposal timeline. The bids are publicly opened and amounts read by DOP staff. (Bid Opening) For proposals, the names of the proponents are read publicly. (Proposal Reading)

RESPONSIVENESS  Complete and Accurate Required Submittals  Compliance to Solicitation Format  Contractor Affidavit (E-verify Form)

P ROCUREMENT P ROCESS Evaluation and Award REVIEW REVIEW Bids and Proposals received are reviewed by the City to ensure that the submittals are Responsive and Responsible.  EVALUATION Bids and Proposals are evaluated by qualified COA evaluators to determine the most Responsive and Responsible bidder/proponent.

P ROCUREMENT P ROCESS AGREEMENT PREPARATION 1. The agreement is prepared and forwarded to Prime Contractor for signature. 2. The Contractor returns the signed agreement to COA within 10 calendar days with the appropriate documents such as bonding, insurance, immigration compliance forms, signatory authority, etc. 3. The returned signed agreement is routed through COA’s signature process and officially sealed by the Municipal Clerk for execution.

Thank you for your interest in doing business with the City of Atlanta