Not Tested and Void Codes

Topics Introduction/Purpose User Roles When to Use Not Tested Codes How to Use Not Tested Codes When to Use Void Codes Multiple Test Registrations How to Use Void Codes Updating the Not Tested or Void Codes and Reason Fields via Post Test File Import Updating the Not Tested or Void Codes and Reason Fields via Post Test File Import Resources Support

Introduction/Purpose Purpose: To guide users through the steps to use Not Tested and Void Codes in PearsonAccess next. By the end of this training module, users will better understand: The User Roles with permissions to use Not Tested and Void Codes. When and how a student should be marked as Not Tested. When and how a student’s test needs to be Voided. Click to go back to: Topics

User Roles Users will need these add-on roles: Click to go back to: Topics Sensitive Data Update Not Tested Code and Reason in PearsonAccess next User Interface Student Test Update Update Void Score Code and Reason in PearsonAccess next User Interface or importing a Post Test file into PA next or

When to Use Not Tested Codes Use when a student does not attempt a test. Follow your state policy on contacting the department of education for your state’s Not Tested Reasons. Click to go back to: Topics

How to Use Not Tested Codes Click to go back to: Topics

When to Use Void Codes In most states, this coding is done by the state department of education. If you think a test attempt should be marked Void, follow your state policy when contacting your state department of education. Use a Void Code when a student’s test should not be reported. Click to go back to: Topics

Multiple Test Registrations Students may have multiple test registrations for the same grade and subject appearing on Student Test Update File exports. This can happen due to the following reasons: Students were enrolled and assigned the same test at multiple locations. Students had more than one completed test attempt. Students were registered for the same test after already completing it. Make sure to check the Test UUID Code when updating test registrations/attempts to ensure you are updating the correct record. Click to go back to: Topics When to use Void Codes

How to Use Void Codes Click to go back to: Topics Click the Setup button and choose Students. Search for the student and check the box next to the name. Select Manage Student Tests. Under Student Tests, Select the test to be voided. Under Test Details, check the box next to Void Score Code and Reason. Click Save.

Updating the Not Tested or Void Codes and Reason Fields via Post Test File Import Click to go back to: Topics Updating the Not Tested or Void Codes and Reason Fields via Post Test File Import

Updating the Not Tested or Void Codes and Reason Fields via Post Test File Import Update Not Tested Code and Reason Fields and Void Score and Reason Code Fields Identify the student tests you want to modify. – For unused test registrations that you want to mark as not tested; update the Not Tested Code Field and Not Tested Reason field. – For completed test attempts you wanted to mark as voided; update the Void Score Code field and Void Score Reason field. Note: For additional information about Student Test Update File (including expected value specifications), view the Student Test Update File Field Definitions document located on the secure Support > Documentation page on PearsonAccess next. Click to go back to: Topics Updating the Not Tested or Void Codes and Reason Fields via Post Test File Import

Updating the Not Tested or Void Codes and Reason Fields via Post Test File Import Click to go back to: Topics Updating the Not Tested or Void Codes and Reason Fields via Post Test File Import

Resources Not Tested and Void Score Guidance found on Avocet at: Click to go back to: Topics

Contact PARCC Support for assistance with: Support  Navigating PearsonAccess next  Navigating the Training Center  Managing Student Registration/Personal Needs Profile (SR/PNP) Data  Setting up test units  Managing user IDs and passwords  Accessing resources  Setting up proctor caching  Submitting additional orders  Inquiring about shipments Online Support and Resources: Call Toll Free: Contact your State or LEA Test Coordinator for assistance with:  Testing schedule  Testing accommodations  Unusual circumstances on test days  Violations of test security  School emergencies that affect testing  Questions about general testing policies  Questions about state communications Click to go back to: Topics

Thank You Thank you Click to go back to: Topics