Transforming Your Event Planning Process With David Postic

? What event would make you give up a Friday night Question:

You want EVERY event you plan to be like that.

PLANNING PROCESS OORGANIZE YOURSELF BBUILD A TEAM FFORM A VISION CCREATE A PLAN EEXECUTE

STEP ONE: ORGANIZE YOURSELF

WHAT IT MEANS 123 Your Vision Your Needs Your Style

WHEN YOU DO IT EventSelectionFirst Meeting

HOW YOU DO IT STOP MICROMANAGING: Communicate Trust the team Know their limitations Offer help

PLANNING PROCESS ORGANIZE  BUILD A TEAM  FORM A VISION  CREATE A PLAN  EXECUTE

STEP TWO: BUILD A TEAM

WHAT DO YOU NEED? CREATE POSITIONS Meaningful, but not overwhelming. GROUP TASKS INTO CLUSTERS Separate by similar tasks. WHAT NEEDS TO BE DONE? List out all the tasks, big and small.

WHO DO YOU NEED?

THINK ABOUT who you want to work with, who possesses the skills you need, and who you can train. REMEMBER that someone will need to take over your job in the future.

HOW WILL YOU WORK? 123 Give meetings purpose. Make everything fun. Listen more than talk.

PLANNING PROCESS ORGANIZE BUILD A TEAM  FORM A VISION  CREATE A PLAN  EXECUTE

STEP THREE: FORM A VISION

Turn Vision Into Goals This is what your plan is based on Position-Specific Vision Let each member lead Overall Event Vision Craft as a committee

PLANNING PROCESS ORGANIZE BUILD A TEAM FORM A VISION  CREATE A PLAN  EXECUTE

STEP FOUR: CREATE A PLAN

RULES FOR PLANNING: 1.Set S.M.A.R.T. goals. 2.Divide goals into tasks. 3.Delegate tasks. 4.Turn tasks into timelines.

EXAMPLE: FINDING SPEAKER 1.Contact secretary for availability. 2.Schedule flight. 3.Pay for flight. 4.Fundraise to pay. 5.Find and reserve hotel. 6.Figure out transportation. 7.Get slides and technology. WHAT TASKS?

EXAMPLE: FINDING SPEAKER GoalsTasksTimeline REPEAT AS NEEDED.

PLANNING PROCESS ORGANIZE BUILD A TEAM FORM A VISION CREATE A PLAN  EXECUTE

STEP FIVE: EXECUTE

EXAMPLE: FINDING SPEAKER Keep 10,000 foot view Don’t sweat it Plan, plan, plan 1 2 3

PLANNING PROCESS ORGANIZE BUILD A TEAM FORM A VISION CREATE A PLAN EXECUTE

FINAL THOUGHTS

Nothing will be perfect. #1#1 And that’s okay.

Plan obsessively. #2#2

Communicate. #3#3

Recognize achievements. #4#4

Focus on fun. #5#5 And you will find it.

David Postic (405) Contact Information