Microsoft Office for Students UTFAB Presentation 10 March, 2016 UTFAB Proposal 10 March, 20161

Microsoft Office for Students Since July, 2014 CSU students can download up to 5 copies MS Office Professional – No direct charge to students – Much better deal, and more convenient than previous student purchase options – Thanks to one-time funding decision made by ASCSU President and UTFAB Chair in July, 2014 $15K ASCSU, $35K UTFAB UTFAB Proposal 10 March, 20162

Other Student Options for MS Office MS Office (Home & Student) - $ – Valid to install on only 1 device (computer) – Word, Excel, PPT and OneNote (PC only) – X 5,000 copies => $750,000! MS Office 365 University - $79.99 – Subscription license – 4 years, up to 2 devices – Must be enrolled, and may renew only once – Word, Excel, PPT, OneNote, Publisher & Access UTFAB Proposal 10 March, 20163

Office 365 When all faculty/staff “information workers” are licensed for MS Office (via Office 365)… ALL Faculty, Staff & Students may download up to 5 copies of MS Office Professional – Students have an average of 3.7 WiFi enabled devices, including laptop, tablet and smart phone – Many students have desktop computers as well UTFAB Proposal 10 March, 20164

Summer ‘14 Funding Challenge: Campus ready to contribute $350k/yr. – Budget neutral at the campus level Additional funding needed from students – $1/student-semester = $2/student-year – Assuming 27K students, $54k/year – Agreed to 1-time split: $15K ASCSU, $39K UTFAB Clear benefit to students – Forced to make a rare funding request outside of academic year UTFAB Proposal 10 March, 20165

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Student Benefit Excellent potential to benefit every student Latest version of Office on multiple devices – No new fee required Student eligibility persists at least 1 year after date of graduation/withdraw 10,794 Student Activations (vs.1,726 Fac/Staff) Up 44% from last year’s numbers – Student download stats finally available! UTFAB Proposal 10 March, 20167

Maximizing Benefit RAMtech posters and info campaign – Includes Preview CSU and other opportunities – Fairly successful; word gets around Ramweb Facebook Collegian articles Other ideas? UTFAB Proposal 10 March, 20168

FY 17 Funding Request Based on Current Student Headcount Enrollment of 27,556 At $2/Student FTE/Academic Year => $55,112 UTFAB Proposal 10 March, 20169

10 UTFAB Funding Criteria 1. Benefit as many students as possible All CSU students may benefit 2. Ability to effectively utilize the feeYour decision 3. Not funded by CFTCorrect 4. Adherence to budget and accountability Your decision 5. Potential for direct student useCorrect 6. Effort, thought & clarity in the planYour decision 7. Quantitative usage dataYour decision 8. Financial co-sponsorship84.6% Central, 15.4% UTFAB 9. Central/distributed balanceYour decision 10. Not part of other UTFAB projectsCorrect

Discussion and Questions Are most welcome UTFAB Proposal 10 March,