TRAINING FOR GREEK LIFE PROGRAMMERS/RECRUITERS By the end of this presentation, Programmers/Recruiters should be able to… Understand the priorities of the Programmer/Recruitment position Policies, procedures, documents essential for the Programmer/Recruitment position

WHAT SHOULD ALL PROGRAMMER/RECRUITERS DO…  Programmers/Recruiters plan programs, events, and activities for the entire council/Greek community  Programmer/Recruiters coordinate chapter activities within their council (attendance requirements to council programs, etc.)  Programmer/Recruiters form committees made up of chapter representatives to help plan events and programs  Programmer/Recruiters know how to reserve campus spaces, request Ed media, and B&G  Programmer/Recruiters have positive interactions with the Greek Life staff (GA’s, CAA’s. RTJ)  Programmer/Recruiters know how to effectively market their programs

PRIORITIES OF PROGRAMMER/RECRUITMENT POSITION IN A GREEK COUNCIL Campus programming process Promotion /Publicizing events Programming Expectations

CAMPUS PROGRAMMING PROCESS…  Program Consultations  CAA’s or GA’s within the office  Mandatory to request funds from SGA  Should happen after budget is submitted on Orgsync  Budget still needs to be approved by Council  Occurs for Greek Life the last week of February this semester* Program Consultations

CAMPUS PROGRAMMING PROCESS (CONT)…  Reserving a Space on campus  Events.pace.edu click ‘Request an Event’ and sign in  IMPORTANT: Be as detailed as possible-include tables, chairs, and Ed media details. MAKE COMMENTS  Once space is CONFIRMED you will receive an from SDCA staff member  Make sure to work with your Council Treasurer if you need money for an event

CAMPUS PROGRAMMING PROCESS (CONT)… Student Activity fees: Must be approved by Council & SDCA before going to BAC for a vote Council Funds: Need 2 things: (1) Money in agency account (2) Agency Account Authorization Form How does my council receive funds for programming when working with the Council Treasurer?

CAMPUS PROGRAMMING PROCESS (CONT)… What are things Programmers should consider when planning programs? NeedsInfortmationAmount $$$ Risk Management Are there risks to consider? How can we minimize them? (e.g. Slip & Slide Waivers) Ed MediaProjector, microphone, computer, screen, sound$20/hr Doc ServicesFlyers, Postersvaries, $25 Publicity Flush Flash, Social Media, Word of Mouth, Residence Halls, Pace Chronicle Ad, TVs* Chartwells What package? How many people? Service Fees? Total Amount? varies SecurityDo you need any? $30/hr, 4 hour min., Wilcox Party=4hrs, 8 guards= $960 Transportation How many people? Time of pick up/departure time? Destination? $115/hr, 4 hour min. WPAW You must fill out WPAW DJ Services Request Form on Orgsync $100 set up fee + $50/hr (3 hour event is $250) OtherGift Cards? Vendors? Eventbrite?

CAMPUS PROGRAMMING PROCESS (CONCLUSION)… What does the Budget process look like for Greek Councils… the process is the SAME for chapters within your council… 1 Reserve space through events.pace.edu (Remember to use next semester calendar from RTJ when choosing dates) Submit the budget request to OrgSync with detailed quotes after you receive a space confirmation 2 Council Treasurer reviews budget requests Council votes on all budgets requests to be approved for a program consultation* 3 SDCA reviews budget requests for accuracy and completeness If approved by SDCA, the budget will go to BAC for final approval 4 Chapter/Council follows up with SDCA Staff to prepare for the event

PROGRAMMING EXPECTATIONS  What is it?- A set of programs each COUNCIL must accomplish each semester.  What do I need to do?  Cannot be:  Trips/ Conferences  Parties  Tabling/ Bake Sales  Co-Sponsored Two (2) Priority Programs: -Must tie to your mission -Must have at least two (2) forms of marketing -Must plan for students and you must track attendance  Ideas/ Suggestions:  Weekend programming  Faculty-featured programming  Philanthropic programming  Take pictures during programs

PROGRAMMING EXPECTATIONS (CONT)… You may plan for as many Non-priority events as you want, but not all of these may be approved These still have the same criteria, but may include co-sponsorship, trips, parties, etc. There will be some changes in the near future with the wording of this process Please look out for this information!

PROGRAMMING EXPECTATIONS (CONCLUSION)…  Be aware of the Recruitment timeline  Always two weeks after Circle of Greeks  Try not to plan or co-sponsor too many events during this time  Try to structure recruitment events to meet the Chapter programming requirements  For instance, if UPC says that all chapters must host a program with a faculty member in Recruitment, those chapters will accomplish this goal- and may not even know it

PROMOTION/PUBLICIZING EVENTS…  Why is this important to do?  Is your council “branded”?

PROMOTION/PUBLICIZING EVENTS (CONT)…  Why Brand?  Establishes your organization on campus  A recognizable identity of an individual organization  A sense of uniqueness that correlates with your organizations identity  Work on branding yourself to maximize wanted results  Simple steps: 1) Find an image; 2) Make sure the image connects with organizational values; and 3) Post the image on everything!

PROMOTION/PUBLICIZING EVENTS (CONCLUSION)…  What are my other publicity options on campus  Flush Flash  Posters through doc services (already up on digital signage if you do)  Small flyers, buttons, stickers (helps with word of mouth)  TV outside SGA office  Twitter, Facebook, Instagram, Social Media  Pace Events APP (must be on the Orgsync global calendar to list on the app)  Sidewalk chalk (when warm)  Others?

PRESENTATION CONCLUSION QUESTIONS…  What are the priorities of the Programmer/Recruitment position? (Should there be others?)  What would make a “successful” Programmer/Recruitment ?  What impact can Programmer/Recruitment make to the council’s success?  Why are we here?