1 Database Systems Introduction to Microsoft Access Part 1.

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Presentation transcript:

1 Database Systems Introduction to Microsoft Access Part 1

2 Introduction In its simplest form, Access is a database application It uses a relational database management model, which means you can relate each piece of information to other pieces of information by joining them.

3 Create Tables By using wizard By entering data By design view – specify field name, data type – set general attributes – set primary key

4 Establish Relationships Click the relationships button on the toolbar Tables are related by matching fields.

5 Types of Queries Select query Update query Append query Delete query

6 Create Queries By using wizard – select table, fields – Not convenient to design complex query By design view By SQL view – Input SQL sentence directly

7 Microsoft Access

8 Defining a New Data Base

9 Naming the Data Base File Name OK Change Name/Directory

10 The New Data Base

11 Tables Row or Record Fields General Relational Data base Table IdNameAgeAddress 214Jones251 New St, Malvern Key Field (Indexed)

12 Access Table

13 Define Fields in Table

14 Add The Name Field

15 Select Field Type

16 Set the Field’s Parameters

17 Name as Primary Key

18 Define the Image Field Select OLE Object

19 Image Parameters

20 Click to Save the Table Click Yes

21 Name the Table

22 Table1 is now in the Database

23 Select Forms Select New Form

24 Associate Form with Table Relate Form To Table

25 Create Form for Table1 Select Form Wizard

26 Select AutoForm

27 New Form -Run Mode

28 Close the Form

29 Save the Form Select Yes

30 Name the Form

31 Form is part of the Database Form in Database

32 Modify the Form

33 Delete the Current Title Click The Title and Press Delete

34 Select A in ToolBox for Title

35 Properties

36 Save the Change

37 Run The Form Click Open or Double Click The Form

38 Add an Image Record

39 Type in the Name

40 Select ClipArt File

41 Copy Butterfly to Clipboard

42 Paste Butterfly to Image

43 The Butterfly goes to Image

44 Enter Next Record

45 Insert Object Right Mouse Click

46 Select Object Type

47 Select Graph

48 Graph

49 Clip Art

50 Cartoon

51 Add a “Next” Button

52 Name the Button

53 The Button Event

54 Exit Button

55 Name the “Exit” Button

56 The Exit Button

57 End of Lecture