HR Practices at Smaller Institutions HR 5393

Texas Wesleyan University – Overview Small, private, religious-affiliated Located in Fort Worth, TX Enrolled full-time students – over 3,000 Employees: –Full-time: 400 –Part-time:100 –Student: 200 Human Resources Staff Members: 3.75

Protecting Data Business continuity/disaster recovery –How long will technology be inaccessible? –How much potential data could be lost? Sheltering records –personnel files– Colleague –third-parties– campus wide Social Security numbers; HIPAA; FERPA

Supplemental Software Programs Off-the-Shelf Software Managing essential HR functions outside of Colleague –job descriptions – job postings –COBRA processing Complimentary 3 rd -Party Software/Services –Benefit Enrollment– Retirement –EAP/Wellness Programs – Training

An Overview of HR at Calvin

HR Values High Touch Service Equity Integrity Stewardship Accessibility Confidentiality Partnerships

What do we do? Manage recruitment and hiring Transition to/from Calvin Coordinate staff development Immigration for faculty & staff Classification and Compensation Manage Benefits Employee Relations

Initiatives in HR Wellness Initiatives Communication Going “paperless” – imaging On-line benefits processing Leave tracking Voluntary long term care insurance Employee Assistance Program

Oklahoma City Community College Collaborating with Datatel

OCCC – Who We Are Established 1972 Student Information –FY2010 Student FTE –9,242 –Spring, 2010 Student Headcount – 13,212 Staff – 1112 (unduplicated headcount): –FT Faculty – 146 –FT Exempt Staff – 192 –FT Non-Exempt Staff – 179 –Adjunct Faculty – 315 –Part Time Staff – 280 Includes regular PT, temporary, work study & STEP HR Staff – 11 FT plus 4-6 Student Employees –VP Human Resources & Administrative Assistant –Director of Employment & HR Specialist –Director of Benefits & HR Assistant –Director of Equal Opportunity & Affirmative Action –Director of Compensation/HR Systems & 3 HR Representatives

Going Green at OCCC Working to eliminate as much paperwork as possible: Systems: –PeopleAdmin – June, 2006 –Web Time Entry – August, 2009 –Assignment Contracts & Personnel Action Forms – 2009 – 2010 Why? –HR & Institutional Efficiencies –HR Consultative Role vs Transactional Role –Do More with Less –Be Green

WTE Advantages for OCCC Less time spent entering time cards by the payroll department –Manually adding hours take 2-3 days –Hand entering time cards into Colleague –Trying to decipher handwritten information –Checking/correcting position ids –Working with HR to get basic information entered No more lost/late time cards No more tracking down signatures Happier part time hourly employees Paid more often and sooner More trees for our children to enjoy!

Business Advisory June, 2009 –Gail Baird met with President’s Cabinet and all major areas to collect information. September, 2009 –Follow-up meeting with major area leaders & then with President’s Cabinet October, 2009 –Project Kick-Off and preparation of 3 Year plan

Human Resources Plan Year One –Assignment Contracts –ACO Workflow –PAF Workflow Year Two – Three –Communications Management? –Online Benefits Enrollment? –Position Control?

Kristi Taylor Director of Human Resources Larry Robertson Director of Compensation & HR Systems Deirdre Honner, SPHR Associate Director of Human Resources