ODOT Programmatic ESA Consultation on the Federal-Aid Highway Program (FAHP) User’s Guide Training, June-July 2013 Early Coordination This required step occurs during project development, shortly after project kick-off or at least by the Design Acceptance Package (DAP) stage of project development. The purpose of early coordination is to present basic project information to the Service so that they can provide feedback and guidance in advance of project notification, particularly for actions that require review/approval or will need special information (e.g., a Fish Passage Plan, NMFS Hydro staff review, or will likely need some kind of off-setting measures). (Page 10)

ODOT Programmatic ESA Consultation on the Federal-Aid Highway Program (FAHP) User’s Guide Training, June-July 2013 When a new project begins early coordination, the project proponent (REU or local agency) will alert project stakeholders via regarding: Project Name Key # Location General concept of project with anticipated activities that may affect species (Turning lane with new ISA for example) Estimated Project Notification (Fall 2014) Early Coordination (Page 10)

ODOT Programmatic ESA Consultation on the Federal-Aid Highway Program (FAHP) User’s Guide Training, June-July 2013 Prior to Project Notification, the project proponent must document early coordination discussions – Memo –Initiation Form

ODOT Programmatic ESA Consultation on the Federal-Aid Highway Program (FAHP) User’s Guide Training, June-July 2013 Early Coordination Lowers risk – Project delays, last minute back and forth with the agencies. FHWA will not accept a FAHP notification unless it’s clear the adequate pre-consultation has been done. Some types of off-setting or mitigation can take time to locate. When project notifications are submitted to NMFS, the review and draft approval should be completed quickly if the early coordination occurs. Prior to FHWA submittal, send the draft notification form to the NMFS Liaison for a review.

ODOT Programmatic ESA Consultation on the Federal-Aid Highway Program (FAHP) User’s Guide Training, June-July 2013 Fluvial Determine approximate ACW. Identify as early as possible whether or not there are site conditions that allow flexibility in the criteria. Identify potential site constraints Identify off-setting opportunities if needed. If a multi-span is likely, identify critical in-stream areas to avoid. Work Bridges & Detours

ODOT Programmatic ESA Consultation on the Federal-Aid Highway Program (FAHP) User’s Guide Training, June-July 2013 Pile Driving Coordinate early with the liaison if you will have impact pile driving. The typical IWW window set by ODFW does not work if there are adult ESA-listed species migrating through the action area. NMFS will look to have a different pile driving work window or windows. Early development allows these periods to be put into the contract specs. This occurs on the Sandy River, Willamette River, Oregon Coastal streams, and a few others.

ODOT Programmatic ESA Consultation on the Federal-Aid Highway Program (FAHP) User’s Guide Training, June-July 2013 Stormwater Identify trigger(s) Estimate CIA if possible. Site Constraints Proprietary systems WDE TAPE program Existing systems Capacity Standards

ODOT Programmatic ESA Consultation on the Federal-Aid Highway Program (FAHP) User’s Guide Training, June-July 2013 Fish Passage NMFS will need to review all fish passage related projects. This review can take time and there are data needs depending on the type of project. This can be done when ODFW is doing their review.

ODOT Programmatic ESA Consultation on the Federal-Aid Highway Program (FAHP) User’s Guide Training, June-July 2013 Floodplain Restoration These projects are not very common, but do occur as mitigation. These projects have to go through NMFS fluvial geomorphologist (Janine Castro). Early coordination is essential to prevent any last minute issues. Depending on the restoration type, different types of data may be requested.