Bank of America Works ™ Secretarial Clerical In-Service August 13, 2009 Presenter : Bob Hutchinson

To get to the Works Log in Page go to the Internet Address:

Log In Use: Username = First three initials of your first and last name (John Smith = johsmi) Password = minimum 8 characters

First Time Log In Use: Link from Welcome Username = First three initials of your first and last name (John Smith = johsmi) Username =johsmi

Password = minimum of 8 characters Security Question = use drop down choices and provide answer

Welcome to the Home Page From this page you can: See and select the actions required Run your reports Reset your password

To Change Password: Select Tools> Personal Settings> User Information

Select : Update my password

Answer all questions and click on OK

To Set Preferences: Select Tools> Personal Settings> Preferences

notification can be set to: Immediately Daily Weekly Never notification is for: Reports Tasks Changes

Select : Action to perform

Select : transaction to code

This window allows you to view transaction information

The tax status drop down allows you to add use tax to charges that have no tax on the receipt or invoice

You will change your budget numbers from the Code GL button

If you have multiple transactions to code to the same account you can switch to the table view and code them all at once

Check off transactions you want to code together before selecting “Code GL”

Select: GL Assistant to access the account codes

This is where you set your account numbers

You can always reset the account code and start over

There may be more than one page of account numbers you can use the arrow keys or type a page number to find the account you want

The simplest way to get your account number is to type it in here if you don’t see it on the screen

Once you have selected a GL code; the table for the object code will appear

When you are done select Finish

To split an allocation for a transaction click Add/Edit

To add line for split transactions type the number of additional lines you need and hit “Go”

You can allocate by amount or percentage

Code each line and enter a description for each line

If you need to delete a line click on the garbage can

Select OK when you are finished

Select Add Comment Comments are helpful tools to answer questions about a transaction

Enter Comments Here

Comments Appear Here

Select Receipt The receipt tracker is also useful in answering questions about a transaction

Check off and Enter Comments Here

Comments Appear Here

When you are finished with this transaction you will sign off and it will leave your queue for the managers approval

Reports can be accessed from the toolbar at the side of the page

To Run a Report: Select Reports> Reports> Spend Reports

Check report data for date and time to make sure your most recent changes are included

From drop down menu: Choose from all available templates

Choose Transaction Summary and hit Finish

Select Date

Pick a date range using the calendar, date boxes, or preselected date ranges. Then hit Finish.

Submit Report

You can wait on this page for the report to finish or you can check later under completed reports

If you wait on this page for the report to finish select the download button when it appears

Completed Reports are listed in the queue by the most recent first. The status will say ready when you can download.

Select your report and click download when it is ready.

The report can be saved to a file or printed

Exit program any time by clicking on “Logout”

 The purchase limit is $2,500, any amounts over this should go through purchasing.  Gifts and Gift Certificates are not purchased on the Procurement Card  Dues, fees and memberships will have prior approval by the Associate Superintendant or designee (contact Edie Fletcher)  Identify and marr attractive equipment, a list of this equipment should be kept on site  Food and Beverage Certificates must accompany all purchases of food

 Class Section TE090  Procurement Card Training Libby Rm 125 August 18, 2009  EC1 8:30-9:30  EC2 10:00-11:00  Procurement Card Training Libby Rm 125 August 21, 2009  EC3 12:30-1:30  EC4 2:00-3:00  Procurement Card Review Libby Rm 125 September 10, 2009  FA1 10:00-11:00  FA2 1:00-2:00