Orientation Presentations Posted at

Graduate Assistant – Laurie Phillips – – Phone extension – Manage RA stipends, not tuition – Course enrollment – All paperwork, letters required

Office Assistant/Events Coordinator Tanya Ligthart – – Phone extension – Assigns your mail folder – Issues Keys – Room bookings, computer loans – Send shipments by courier (account code) – Paper (account code)

Orientation Packages – Department contacts page – Code of Conduct ts/non-academic-conduct/student-code- conduct ts/non-academic-conduct/student-code- conduct – Academic Integrity form is due by September 30 th – CEGSA information sheet – Sessional Dates

Queen’s Net ID and Credentials – Queen’s issues a student Net ID & password, with This is how Queen’s departments (including Chemical Engineering) contact you If you are TAing, you will also receive an employee Net ID and once your TA contract has been submitted by the Department Please ensure you check your Queen’s s regularly

Final Steps to Registration – SOLUS (Student On-Line University System) Learn how to use it! Set up your banking information for awards and payments Update your address and contact information Check your program, courses for accuracy – International Students Register for UHIP Submit copy of study permit

Course Enrollments: – CHEE Mandatory CHEE899 or 999; CHEE897 MEng students: CHEE898 CBME students: CHEE899 or 999, CBME802 and 801 AODA 800 Accessible Customer Service – Non-CHEE – Undergraduate – 4 th year – RMC

How to Register for CHEE Courses – Before October 7 th from supervisor granting permission to take the course I will obtain Departmental permission I will register you in the course – After October 7 th Academic change form with signatures Registrar will register you – may take 2 or 3 weeks

How to Register for Non-CHEE or 4 th Year Courses – Before October 7 th Academic Change form with signatures I will obtain Departmental permission I will register you in the course – After October 7 th Academic change form with signatures Registrar will register you – may take 2 or 3 weeks

How to Register for RMC Courses – As soon as possible in September Obtain a registration form from Chem Eng website Obtain a signature from CHEE Dept Head or Grad Coordinator Take the form to the Grad School for signature Take the form to RMC, Sawyer Building for signature from RMC CHEE Dept Head You will be registered in the course by the RMC Grad School Your mark will show as a transfer credit

Funding Packages – I prepare your funding spreadsheet – Who sees your funding spreadsheet? Me, you, your supervisor Lynn O’Malley Dept Manager, to sign for the Head Grad Coordinator Supervisor’s support staff who manage accounts Nobody else will see it without your permission

How do I get paid? – First you need a Social Insurance Number (SIN) Domestic Students provide a photocopy of your card if you have never been paid at Queen’s before International Students - Go to Service Canada to obtain a SIN. Contact them or QUIC before you go to confirm what they will need in order to issue you a SIN. Bring a copy of your SIN to me.

How does the money get into your bank account? – For TA & RA Contracts Ensure your banking information is entered into SOLUS and MyHR. Submit your SIN to me before September 13 th. – Awards Enter your banking information in SOLUS

CONTRACTS – RA and TA – You will receive an RA contract at the beginning of each term to be paid monthly – An is sent to you with a link, go to the link, sign in with your Queen’s Net ID/password and check that the amount matches your funding spreadsheet – Accept the contract electronically – TA contracts are only paid in the course term and are taxable income

AWARDS – QGA, NSERC, OGS… – Paid once per term in Sept, Jan and May – The Grad School uses the banking information you provided in SOLUS – Tuition awards (GETA, ITA) go directly into your tuition account

Teaching Assignment – One TA assignment per year is part of your funding package – We must fulfill our undergraduate program requirements, so you may be required to do two TA assignments (bonu$) – Discuss your assignment with the instructor in the course and your supervisor, then bring any concerns to me

Safety (completion allows access) – CHEM 801 (3 evening lectures; and an exam) Mandatory for ALL students, even if you don’t work with chemicals, part of OCGS accreditation – Lab access Supervisors control access to their research labs Undergraduate labs must be cleared by Kelly/Brooke – WHMIS, must be at Queen’s – Safety forms, signed off by Kelly/Brooke

Keys & Access (after Safety completed) – Your FOB gets you into Dupuis Hall Computer Cluster Lab floors and undergraduate labs – Keys may be required for research labs, offices from your supervisor for labs Tanya will have office keys for you – Changes to your access come from supervisor

Desk Space – Provided to MASc and PhD students as required – After funding eligible period (2yrs MASc; 4yrs PhD) you will be asked to give up your desk space – Please ensure you clean your desk out before leaving

Information Sources – Your supervisor, fellow students – CEGSA – FEAS – ITS ext – Me, Grad Coordinator – Aris Docoslis – School of Graduate Studies – Office of the University Registrar – SOLUS – If you’re not sure, look it up (Google is your friend) – If you can’t find it, ask someone for help