Payroll Year End Checklist Leah Churchard, Senior Support Analyst
2 © Tyler Technologies 2015 Checklist at a glance Accruals Salary Changes Insurance Deductions Tax tables Deduction Limits Payroll Fiscal Year Calendars Encumbering Posting to the General Ledger W-2 & 1099-R Affordable Care Act
Accrual Year End Processing
© Tyler Technologies Timing is everything! Running between payrolls Running in the middle of payroll Accrual update – new year earned time Accrual Year End Processing
© Tyler Technologies Accrual Year End Processing
© Tyler Technologies Accrual Year End Processing: Proof
© Tyler Technologies Accrual Year End Processing: Running during payroll
© Tyler Technologies Keep in mind: If earning time through payroll, generate will split those pays Pay start/end dates should not cross Accrual Year End date. If they do – start date will be used. Be mindful of warnings. Accrual Year End Processing: Running during payroll
© Tyler Technologies Processing order 1.Enter hours 2.Process Employee Update 3.Run Accrual Year End Processing 4.Run Accrual Update (new year) 5.Print Checks Accrual Year End Processing: Running during payroll
Salary Changes
© Tyler Technologies Copy – Manually update Generate – Increase by flat amount or percent Salary Changes: Create new Salary Tables
© Tyler Technologies Mass Salary Changes: Contract Change
© Tyler Technologies Change Options Specified Amount Employees that are not on Salary Tables New Contract Rates Moves Employees to new Salary Tables New Rates from Next Pay Pulls values from Next Change tab in Employee Job Salary Global Recalc Mass Salary Changes: Contract Change
© Tyler Technologies Mass Salary Changes: Step Change
© Tyler Technologies Change Options Effective Date Increases employees’ step in Employee Job Salary New salary table rates will be applied based off of effective date *Employees on max step still need Mass Contract Change applied * Current Salary Date + 1 Year Step is increased Effective date is increased by 1 Year Next Change date is increased by 1 Year Mass Salary Changes: Step Change
© Tyler Technologies Mass Salary Change: Pay Band Change
© Tyler Technologies Employee Salary Defined percentage increase – based off of current employee salary Pay Band Mid Salary Defined percentage increase – based off of defined Pay Band mid salary Employee Salary – Evaluation Percentage increase – based off of defined percent on Employee Evaluation and current salary Pay Band Mid Salary – Evaluation Percentage increase – based off of defined percent on Employee Evaluation and Pay Band mid salary Increase to Minimum Increases any employees to the Pay Band minimum salary who are below Mass Salary Change: Pay Band Change
Insurance Update
© Tyler Technologies Insurance Deductions – Insurance Update
© Tyler Technologies Insurance Deductions – Insurance Update
© Tyler Technologies Insurance Deductions – Insurance Update
Tax Tables
© Tyler Technologies Tax Tables
© Tyler Technologies Tax Tables: Global Copy
© Tyler Technologies
© Tyler Technologies
Deduction Limits
© Tyler Technologies Review Deduction Master Limits prior to the first payroll of the new year. Deduction Calculation Codes 01 & 03 – Update on Deduction Master Other calc codes limits need to be updated on Employee Deductions as well Did you know there is a global option? Not that straight forward? Use the Employee Import! Deduction Limits
© Tyler Technologies
© Tyler Technologies Deduction Limits: Mass Update
Payroll Control File
© Tyler Technologies Payroll Fiscal Year
Calendars
© Tyler Technologies Calendars
Encumbering Salaries & Benefits
© Tyler Technologies Timing is important! Reset needs to be done between last and first payrolls of the fiscal year. Be sure to clear out anything still encumbered for last fiscal year before reset. Encumbering: Tips
© Tyler Technologies Encumbering Salaries: Reset number of pays
© Tyler Technologies F – Recompute from fiscal YTD Sets annual to remaining R – Recompute from remaining pay periods Period pay X number of pays Z – Zero Remaining Salary Used when clearing out Encumbering Salaries: Recompute Remaining Salaries
© Tyler Technologies Reset Encumbrance Cycles Reset Annual Amount Reset Remaining Amount Encumbering Benefits
© Tyler Technologies Encumbering Salaries and Benefits: General Ledger
General Ledger Distribution Journal
© Tyler Technologies Split by Percentage Split by Date Defer cash with split Defer cash without split General Ledger Posting
© Tyler Technologies Look for webinars Make sure you have year end release code loaded Tyler Forms – make sure update is loaded on the server Don’t send that electronic file early! Get on the Community W-2 & 1099R Processing / Affordable Care Act
Questions?
© Tyler Technologies Complete your class survey accessible from your schedule on the Connect mobile app Or on a hardcopy available at the Information Desk For CPE eligible courses, scan your badge on the way out