RTIPP P RE -M EETING

Agenda Explain concepts introduced during Preparedness Integration Process – Provide additional resources – Introduce Core Capabilities Assessment Tool on WebEOC TEEX presentation on RTIPP course Answer questions

Preparedness Integration Cycle Section One: Overview Section Two: How it Works Section Three: RTIPP Section Four: Summary

OVERVIEW Section One

ID Threats/ Hazards THIRA E xercise AAR P lanning O rganization E quipment Training Revise POETE Improved Capability(ies) Annual Gap Analysis Model Core Capability Assessment EMPG/HSGP Assemble Assessment Team

Overview Expand Preparedness Report down to county level – Use guidance already available from FEMA in order to ensure the process is consistent throughout the state. THIRA State Preparedness Report Grant Guidance Core Capabilities – To increase public safety capabilities across Indiana.

Reason Process is a tool to examine preparedness – Develop high definition picture of capabilities Results can be used to justify grant funding – Show return on investment – Ensures limited resources are being used responsibly Tracks annual capability changes

Data Uses Statewide threats and hazards Statewide capability strengths and gaps Social vulnerability analysis – Helps determine allocation of resources post-disaster

Benefits County-driven Same standards apply to all levels of government Justifies requests for personnel, equipment, training, and exercises Clearer picture of state and local capabilities – Can aggregate data Can quantify improvement in capabilities – Actual data vs “feel good” stories Example Data Only

Integrates Federal Guidance More efficient process  National Preparedness Goal  Hazard Mitigation Plan (THIRA)  Gap Analysis (Core Capabilities Assessment)  TEPW / TEP (RTIPP)  Jurisdictional Profile Review  Grant Justification

HOW IT WORKS (THIRA, CORE CAPABILITY ASSESSMENT, RTIPP) Section Two

1.Assemble Training and Exercise Assessment Team. 2.Attend RTIPP Pre-meeting for information and resources. 3.Complete THIRA and Core Capabilities Assessment. 4.Attend RTIPP course. 5.Aggregate Data 6.Submit 2016 Grant Proposal How It All Works Step 1: Assemble Assessment Team Step 2: Initial RTIPP Meeting Step 3: THIRA/Core Capabilities Assessment Step 4: RTIPP Course/ TEPW Step 5: Aggregate Data Step 6: 2016 Grant Proposals

County Assessment Team Assessment Team Leader Governmental Administrative Public Safety Communication Public Transportation Public Works Building Inspection Teams Private Sector Critical Infrastructure Utilities Emergency Management District Response Task Force Law Enforcement Animal Care & Control Food & Agriculture Fire Services Search and Rescue LEPC/ Hazardous Materials Emergency Medical services Public Health Healthcare Faith-Based/ VOAD/ NGO Citizen Corps Special Needs Advocate Nursing Homes Advocate Schools (K-12) Higher Education

Threats and Hazard Identification and Risk Assessment (THIRA) 1.Identify hazards 2.Give hazards context descriptions 3.Establish Capability Targets 4.Resource requirements

County THIRA Template Step 1: Identify Hazard Step 2: Context Description Core Capability: Step 3: Capability Target Step 4: Resource Requirement ResourcesNumber Required

County THIRA Template Step 1: Identify Hazard Flood Step 2: Context Description For 18 of the last 22 Springs, the Wabash River has caused moderate to severe flooding affecting the southwest portion of the county. This affects approximately 200 homes and 35 businesses. Yearly financial losses range from $250,000 to $10 million Core Capability: Mass Care Services Step 3: Capability Target At least 48 hours out from a flood event, Hoosier County EMA will establish mass feeding and housing shelters coordinated by the Red Cross. At least 24 hours prior to the event, Hoosier County EMA will provide access to evacuation assistance to access and functional needs residents in at-risk areas. Step 4: Resource Requirement ResourcesNumber Required American Red Cross Personnel15 Cots / Bedding / Hygiene SuppliesFor up to 500 people for 7 days MealsUp to 1000 people for 7 days Generator (25kW)1 Vans / Busses / Ambulance5 vans / 2 busses / 2 ambulances

Core Capabilities Planning Public Information and Warning Operational Coordination Forensics and Attribution Intelligence and Information Sharing Interdiction and Disruption Screening, Search, and Detection Access Control and Identity Verification Cybersecurity Physical Protective Measures Risk Management for Protection Programs and Activities Supply Chain Integrity and Security Community Resilience Long-term Vulnerability Reduction Risk and Disaster Resilience Assessment Threats and Hazard Identification Critical Transportation Environmental Response/Health and Safety Fatality Management Services Infrastructure Systems Mass Care Services Mass Search and Rescue Operations On-scene Security and Protection Operational Communications Public and Private Services and Resources Public Health and Medical Services Situational Assessment Economic Recovery Health and Social Services Housing Natural and Cultural Resources

Core Capabilities Assessment 1.Rate Current Capability a.Rate your jurisdiction’s preparedness for each core capability by comparing resource requirements for each hazard identified in the THIRA to your jurisdiction’s current capabilities 2.Provide Context for Capability Rating (Free text area next to each Core Capability) a.Explain how you arrived at this rating

Core Capabilities Assessment WebEOC Data shareable by default – Opt out option Exportable Report – PDF, Excel

Summary View View annual reports Compare results from previous years – Show increase or decrease in capabilities Click to edit

Core Capabilities (7 out of 31 from FEMA): Planning Public Information and Warning Operational Coordination Intelligence and Information Sharing Situational Assessment Threat and Hazard Identification Operational Communication Solution Area, based on FIVE areas for each capability: Planning, organization, equipment, training, and exercise (POETE) Priority: Priority determines what capabilities are most important to the jurisdiction; ranking from low-to-high priority.

Self-Assessment: Department heads from each county will be responsible for assessing the POETE criteria individually for each capability from Zero to Five; Zero meaning that there is no capability in an individual POETE criteria and Five meaning that an individual POETE criteria is fully capable. Supporting Information: This space gives county officials a chance to state why they feel they assess themselves this way. This information will also be used during the RTIPP class to identify capability gaps.

Core Capability (see 31 Core Capabilities) Priority (Choose One) Solution Area 0 - no capability through 5 - full capability Describe how you arrived these ratings Low Normal High Planning Organization Equipment Training Exercise Low Normal High Planning Organization Equipment Training Exercise Low Normal High Planning Organization Equipment Training Exercise Low Normal High Planning Organization Equipment Training Exercise

RTIPP Section Three

Readiness: Training Identification Preparedness Planning (RTIPP) Two-day course 40 seats per class (~3 per county) Educated in training & capability gaps for county Decision-makers Training and Exercise Planning Workshop Roll into three-year MYTEP Jurisdiction-specific information (THIRA, Core Capability Assessment, AARs, UASI Strategy)

Training Plan Template

Sample Training Plan

Multiyear Training Plan Near-Term Phase (0-12 months) Mid-Term Phase (13-24 months)Long-Term Phase (25-36 months) Near-Term Phase (0-12 months) Mid-Term Phase (13-24 months) Long-Term Phase (25-36 months)

Training Plan Template A Microsoft Word template Customize to create a professionally formatted document outlining the training plan

SUMMARY Section Four

Increase capabilities at your level Shows your strengths & areas for improvement Expands preparedness reporting – Develop high definition picture of state & local capabilities Overall Benefits

County Level Benefits Provides justification for grants – Utilize for grants outside of DHS Allows counties to identify their own priorities – Flexibility if priorities change Tracks progress from year to year – Shows return on investment Data has many uses – Justifies projects and purchases to elected officials

Next Steps Identify and assemble your county assessment teams – Jurisdictional profile review Complete THIRA and Core Capabilities Assessment – Due to Jesse Minnick 2 weeks prior to RTIPP course Attend district RTIPP course

I NDIANA D EPARTMENT OF H OMELAND S ECURITY 302 West Washington Street Room E208 Indianapolis, IN Jesse Minnick