Information Technology Proprietary and Confidential © Copyright 2007 – Peralta Community College District

Overview IT and Peralta (Gary Perkins) Strategic Plan (Gary Perkins) Change Management (Gary Perkins) Applications and SA Project (Minh Lam) Networks and Infrastructure (Janet Cragin) Wireless and Website (Janet Cragin) IT Staffing (Gary Perkins) Future Costs (Gary Perkins) Questions (IT Management Team) Proprietary and Confidential © Copyright 2007 – Peralta Community College District

Overview Proprietary and Confidential © Copyright 2007 – Peralta Community College District Academics Administrative Operations Payroll Checks Financial Aid Transcripts Emergency Services Application Support Technical Support Telecommunications Applications Institutional Networks Administrative Networks (Staff) Infrastructure Help Desk Desktop/Laptop Support Training Research Development Disaster Recovery Web Services System Administration Communications Database Management Main Frame Computing Distance Learning Hosting

IT Strategic Plan IT is a Service Center supplying computer service and applications through it’s infrastructure to staff, faculty and students at the campuses and District Office Our services are in response to the needs of these Business Centers Currently IT’s Strategic Plan will be integrated with Facility and Educational Master Plans Proprietary and Confidential © Copyright 2007 – Peralta Community College District

IT Strategic Plan Proprietary and Confidential © Copyright 2007 – Peralta Community College District

Change Management 2008 Directions - Implementation of Microsoft Office Suite Implementation of Microsoft Operating System Vista - Refine the operation of Student Administration System (PeopleSoft) - Implementation of the Business Intelligence - Implementation of Asset Management - Distance Learning - Use of Change Management to implement change - Skills Upgrade training Proprietary and Confidential © Copyright 2007 – Peralta Community College District

Project Goals Streamline business processes – Enrollment, Rosters, and MIS Reporting through Business Intellignece Deliver functionality and provide an integrated solution for college-wide data for faculty and students Provide an online service that truly serves the community Managing change and ensure organization readiness Proprietary and Confidential © Copyright 2007 – Peralta Community College District

Application Services—Vision Empower users to make better decisions using real-time data Bring more efficiency and improve current business processes Establish better communication and collaboration by sharing consistent information across our organization Provide more timely (real-time), convenient (24/7) and flexible self- service options to students, faculty, and staff Proprietary and Confidential © Copyright 2007 – Peralta Community College District

Current Network Projects VoIP Feasibility Study Disaster Recovery/Business Continuity Enterprise Storage filter for spam and virus protection Alertsite Monitoring Emergency Alert System Distance Learning Domain Migration Website Redesign and Upgrade Student System Enterprise Storage Upgrade Load Balancer and Security Upgrade for Student Project Website Redesign and Upgrade Wireless Services Smart Classrooms at Colleges Proprietary and Confidential © Copyright 2007 – Peralta Community College District

Disaster Recovery/Business Continuity Provides ability to maintain or restore its business and academic services when some circumstance disrupts normal operations. Primary Site at District Office – Completion November, 2007 Off site Hot Spot for Continuity Replication – Completion November, 2008 Migrate Critical Applications to Enterprise Storage– Completion August, 2008 Proprietary and Confidential © Copyright 2007 – Peralta Community College District

Archiving Provide faculty and staff with unlimited space by archiving in a way that is transparent to the user Implement Archiving for PCCD—Completion October, 2008 Implement Archiving for Hot Spot Continuity Replication— Completion October, 2008 Proprietary and Confidential © Copyright 2007 – Peralta Community College District

Domain Migration Implemented Distributed File System for J Drive Replacement Migrate Files from Outdated Novell System to Microsoft Windows Proprietary and Confidential © Copyright 2007 – Peralta Community College District

Emergency Alert System Sends time-sensitive information to students, faculty, and staff for emergencies, important messages, etc. Messages sent via phone calls, and text messages Conduct Needs Analysis Interview Vendors Implement System Proprietary and Confidential © Copyright 2007 – Peralta Community College District

Technology Services Our Vision and Goals: –Provide state of the art information services, network infrastructure and excellent customer service –Build a true data super highway that ties together Peralta’s initiatives and strategic objectives –Use technology to enhance our ability to deliver quality educational services Proprietary and Confidential © Copyright 2007 – Peralta Community College District

IT Department After SA Project Go-Live Upgrade to Exchange 2007 and Migrate to EMC Migrate File and Print Services Create New Database Cluster Server for Critical Applications (Footprints, Web site etc.) Upgrade Network Core Upgrade and Expand Network Server Monitoring Upgrade Cisco Infrastructure Security Systems Implement District Wide Intranet Proprietary and Confidential © Copyright 2007 – Peralta Community College District

New Microsoft Operating Systems New Microsoft Office Suite New Internet/Web 2.0 (Hardware/Software) Fusion replaces PeopleSoft Smart classroom devices (Hardware/ Curriculum) All electronics forms/workflow Electronic textbooks/readers Open Access (Library resources, textbooks, archives) Electronic archival of Records Future Technology impacting Peralta’s Systems with next 5 years Proprietary and Confidential © Copyright 2008 – Peralta Community College District

Projected Projects Academic Advising (SA) CRM (SA) Finance Upgrade to version 8.9 Accounts Payable Support (SA) Business Intelligence (SA, Finance, HR) HR and Finance Documentation Faculty Training (SA) Asset Management Documentation

Projected Projects – 2008 (Continued) E-Learning Option Change Management for New Projects UPK Training Technical Consulting Report Development (SA, Finance, HR) On-going Support Hardware and Software

CIO Estimate 2008 Staff growth of 3 people Estimated expenditure: $ 5,955,000 This is for hardware, software and consultants

Current PeopleSoft Expenditures Proprietary and Confidential © Copyright 2007 – Peralta Community College District

History: – Original Server purchase was 2004 – Limited the expenditure on storage (2004) – Hardware use for testing and “sandboxes” for users to protect production systems – Old Novell based servers vs. new HP/Cisco based network servers PeopleSoft Hardware Proprietary and Confidential © Copyright 2007 – Peralta Community College District