BUSINESS SERVICES PRESENTED BY BARB SHAFER

WHO DOES WHAT???? STUDENT ACCOUNTS/CASHIER MIKE MORGAN VACANT VALERIE DEKKER CARLA TILTON SYSTEM ANALYST CONNIE ROHRDANZ ACCOUNT PAYABLE/TRAVEL JILL BROWN VACANT TAMI ELLER JOANN RHODES MAILROOM/PRINT SHOP BARB HOUSE KRIS DOUGLAS BARB SHAFER DIRECTOR

TRAVEL Travel Authorization Make Reservations Travel Travel Expense Voucher Signatures Submit to Business Office

PRIOR TO TRAVELING A TRAVEL AUTHORIZATION/ADVANCE REQUEST SHOULD BE COMPLETED PRIOR TO TRAVEL: NAME OF TRAVELER DESTINATION DATES ESTIMATED COSTS RESPONSIBLE DEPARTMENT AND INDEX ADVANCES SIGNATURES EMPLOYEE TRAVEL AUTHORIZATION STUDENT TRAVEL AUTHORIZATION

MAKING RESERVATIONS UNIVERSITY PCARD EXTRA INSURANCE COLLECT RECEIPTS CHECK THE TRAVEL POLICY FOR CHANGES IN HIGH COST CITIES FOR HOTELS RENTAL CARS USE THE UNIVERSITY PCARD FOR ADDITIONAL INSURANCE

TRAVELING COLLECT ALL RECEIPTS FOR EXPENSES OTHER THAN MEALS MEALS ARE A SET PER DIEM DO NOT USE A PCARD FOR MEALS LODGING RATES GSA MAXIMUM LODGING RATESRATES MILEAGE EXPENSE AS OF JANUARY 1 ST, 2016 * MILEAGE MUST BE DOCUMENTED WITH MAP MILES OR ODOMETER READINGS. UP TO 1,000 $0.54 PER MILE OVER 1,000 $0.51 PER MILE

FOREIGN TRAVEL AS PART OF THE MONTANA STATE UNIVERSITY INTERNATIONAL TRAVEL POLICY, ALL MSU STUDENTS, FACULTY, AND STAFF TRAVELING INTERNATIONALLY THAT IS ORGANIZED, SPONSORED OR SUPPORTED BY THE UNIVERSITY, MUST REGISTER THEIR TRAVEL. TO READ THE POLICY, PLEASE VISIT TO REGISTER YOUR INTERNATIONAL TRAVELTRAVEL

DON’T FORGET WHAT IS NOT ALLOWED! PERSONAL MEALS ON YOUR PCARD TIPS PERSONAL EXPENSES SEAT UPGRADES TRAVEL INSURANCE FOR FLIGHTS AND RENTAL CARS *** NON-ALLOWABLE PURCHASES ARE NOT LIMITED TO THIS LIST ***

PURCHASING CARDS USES AIRFARE CAR RENTAL GAS (RENTAL AND UNIVERSITY OWNED VEHICLES ONLY) REGISTRATION HOTELS TEAM TRAVEL

ADDITIONAL COVERAGES AUTO RENTAL INSURANCE TRAVEL ACCIDENT INSURANCE LOST/DAMAGED LUGGAGE COVERAGE

CARD HOLDER RESPONSIBILITY ALL PURCHASES LOST/STOLEN CARD DISPUTING TRANSACTIONS SUBMITTING RECEIPTS ETC US BANK FRAUD CARDHOLDER GID# (NOT SSN) OFFICE PHONE NUMBER SPENDING LIMIT UNIVERSITY ADDRESS

DON’T FORGET WHAT IS NOT ALLOWED! TRAVEL: MEALS (THIS IS PART OF THE TRAVEL PER DIEM. ) TIPS, GRATUITIES, PORTER SERVICES WHILE TRAVELING ENTERTAINMENT ALCOHOL OR ANY SUBSTANCE, MATERIAL OR SERVICE WHICH VIOLATES POLICY, LAW OR REGULATIONS PERTAINING TO MSU-BILLINGS. CONSULTING AND/OR PERSONAL SERVICES PERSONAL EXPENSES (BRIEFCASE, COFFEE, ASPIRIN, KLEENEX, DRY CLEANING, ETC.) CASH ADVANCES PLANTS, FLOWERS, SILK PLANTS FOR OFFICE (MUST TAKE UP A COLLECTION FROM YOUR OFFICE STAFF TO PAY FOR THESE). PRESCRIPTION DRUGS/CONTROLLED SUBSTANCES TELEPHONES, CELL PHONES, AND RELATED EQUIPMENT GASOLINE PAYMENTS TO OTHER MSU DEPARTMENTS (BOOKSTORE/SODEXO) PAYMENTS FOR TIMESHARES (I.E. LODGING) CAPITAL EQUIPMENT OR EQUIPMENT WITH TRADE IN. NO COMPUTER EQUIPMENT, SOFTWARE, OR RELATED ITEMS (YOU MAY USE THE PURCHASING CARD FOR COMPUTER SUPPLIES (DISCS, LABELS, PERIPHERALS AND ETC.) ANY PURCHASE THAT IS PROHIBITED BY CURRENT MSU-BILLINGS PURCHASING POLICIES AND PROCEDURES, *** NON-ALLOWABLE PURCHASES ARE NOT LIMITED TO THIS LIST ***

QUESTIONS THANK YOU BARB SHAFER