Repository Development – Universiteit Antwerpen november 2012

Overview 1.Introduction  Definition  Repository software 2.Planning, policy and advocacy 3.Management of a repository  AgriOcean Dspace (see aod.ppt)  Quick install – home work (see install.pdf)  Technical background  Administration (see 4.Repository & research environment  VOA3R (see voa3r.ppt)

Repository, goal & specificity  Why does your institute (has to) set up a repository?  Open Access - Green Road  Management of institutional output  Internal accessibility  Archive function  Evaluation

Repository, goal & specificity  What is specific to a repository?  Institutionally, subject or nationally defined: Content generated by the community  Scholarly content: published articles, books, book sections, preprints and working papers, conference papers, enduring teaching materials, student theses, data-sets, etc.  Cumulative & perpetual: preserve ongoing access to material  Interoperable & open access: OAI compatibility – extended exchange standards  Personal submission module

Repository – Harvester model Repositories: to collect content Harvesters: to provide services

Harvesters  Repositories:  Documents, data sets, … are made available in Open Access  Local access – local tasks  Harvesters:  Global services: Search – Community development  Ex. OAIster, Scientific CommonsOAIsterScientific Commons

Harvesters  Problems of harvesting:  Limited metadata standards (Dublin Core) => Limited services  Classical harvesters can’t compete with Google and Google Scholar.  Ex. AVANO will stop in the aquatic communityAVANO  Alternative approach of harvesting:  Higher metadata standards  Community building  ex. VOA3RVOA3R

OAI verbs  Ex. NIO - OceanDocs  Identify   ListMetadataFormats  oai/request?verb=ListMetadataFormats oai/request?verb=ListMetadataFormats   ListSets   ListIdentifiers  oai/request?verb=ListIdentifiers&metadataPrefix=voa3r oai/request?verb=ListIdentifiers&metadataPrefix=voa3r

OAI verbs  Ex. NIO – OceanDocs  GetRecord  oai/request?verb=GetRecord&metadataPrefix=voa3r&identifier=oai:ht tp:// oai/request?verb=GetRecord&metadataPrefix=voa3r&identifier=oai:ht tp://  ListRecords  dc dc  OAI repository explorer  to query repositories:

Repository software  Overview: - see OpenDOAR

Repository software  Open Source:  EPrints (  Department of Computer Science E-Repository Department of Computer Science E-Repository  e-Prints Soton e-Prints Soton  Demo:  Dspace    Demo:  Commercial:  Digital Commons, Open Repositories  Other software with OA functionality:  ABCD, Greenstone, some ILMS

Planning, Policy and Advocacy  Major action points: 1.Get the University management involved 2.Definition of the goals of the repository:  Internal – External use 3.Definition of content 4.Policy  Mandate  Copyright rules  Responsabilities 5.Development of a workflow:  Tasks of the researcher and librarian and other ?? 6.Getting content: how? - Advocacy

Planning, Policy and Advocacy  Documentation at:  General:  Policy: Alma Swan, Policy Guidelines For The Development And Promotion Of Open Access (see pdf) Examples      Advocacy: content/preliminary-report-sustainable-best-practices-for-populating- repositories/

Advocacy – Some tasks 1.Look on the internet for open access publications of your institute? 2.Find open access champions in your institute (see on the institute’s website)  University management  Researchers 3.Plan an introduction week for the IR 4.Define the content of the IR of your university / institute and its use.