India BPO Promotion Scheme (IBPS) Online Bidding Process 03 Oct 2016 Software Technology Parks of India 1

2 Bid Submission Process eProcurement Portal

1.Click on Online Bidder Enrollment button & fill all necessary details to complete the registration. 2.Use Class II or Class III Digital Certificates to participate in the Online Tendering Process. 3.During enrollment please use valid address & mobile number along with unique username & password. 3 Bidder Enrollment Process Software Technology Parks of India

 Access the website & click on the Link Active Tenders to search the tender. 4 Tender Search Software Technology Parks of India

1.Type “IBPS” in the search criteria “Keyword (Min 3 Char) & click on search button to search the tender. 2.Under the heading “Title & Ref No/ Tender ID” details may be noted to search the tender in e- procurement portal under bidders login. 5 Tender Search Software Technology Parks of India Tender ID – 2016_DIT_87029_1 Tender Ref No – STPI/HQ/PDC/09/ /05

1.Search the Tender using the keywords “Tender_ID” or “Tender Reference No” & set it as Favorite. Once the tender is set as favorite you may search the tender in “My Tenders” section. 6 Bid Submission Process Software Technology Parks of India

1.Once the Tender is published, the same may be accessed through the My Tender Section. 2.Click on the NIT_1.pdf to download the RFP Document. 3.Click on the BOQ_36714.xls to download the BOW Financial Document. 7 Bid Submission Process Software Technology Parks of India

1.The Financial Bid Template “BOQ_36714.xls” should not be renamed for any purpose. Renamed BOQ template will be rejected by the e-Procurement Portal. 2.Enable the Macros in Excel to view the contents of the BOQ. 3.Bidders are only allowed to enter Bidder Name & Values only in the BOQ Document. 4.Use of “TAB” button in the excel sheet is not allowed. In such case, BOQ document may reject the changes made in the BOQ document. 5.Use only Mouse Click to navigate between cells. 8 Bid Submission Process – Instructions to Bidders for filling details in BOQ Software Technology Parks of India

1.Open the BOQ File & enable the macros to view & fill the contents of the Financial Details. 9 Example – How to fill the BOQ Software Technology Parks of India

1.Enter the name of Bidder. 2.Enter minimum average turnover in last three FY. Once Minimum average turnover is mentioned in the BOQ, the sheet automatically displays the maximum number of seats for which the bidder may apply. 3.Enter the number of seats for which the bidder wants to apply. The number of seats cannot be more than the maximum number of seats. 10 Example – How to fill the BOQ Software Technology Parks of India STEP 1 STEP 2 STEP 3 INFORMATION

11 Example – How to fill the BOQ Software Technology Parks of India STEP 4 Enter Unit Rate Support Required STEP 5 Enter No of Seats Applied STEP 6 Enter City Details

 Once financial details are filled in BOQ, Click on the Tender & Proceed for Bid Submission 12 Bid Submission Process Software Technology Parks of India

 Verify/ Edit the Bidder contact Details & Proceed Further. 13 Bid Submission Process Software Technology Parks of India

 Enter the Tender Fees Details. In this Tender Tender Fee Exemption is not allowed. 14 Bid Submission Process Software Technology Parks of India

1.EMD Fee Exemption is not allowed in this Tender & EMD Fee is INR 5000 per seat. 2.Minimum EMD amount is (INR 5000 X 50 Seats i.e. INR ). The EMD calculation formula is (INR 5000 X Total No of Seats Applied). 15 Bid Submission Process EXAMPLE 1 Software Technology Parks of India Total Seats Applied – 1500 i.e. EMD amount is 1500X5000 =

1.EMD Fee Exemption is not allowed in this Tender & EMD Fee is INR 5000 per seat. 2.Minimum EMD amount is (INR 5000 X 50 Seats i.e. INR ). The EMD calculation formula is (INR 5000 X Total No of Seats Applied). 16 Bid Submission Process EXAMPLE 2 Software Technology Parks of India Total Seats Applied – 50 i.e. EMD amount is 50X5000 =

 Verify the Total Fees details submitted & click on “Encrypt & Upload” button 17 Bid Submission Process Software Technology Parks of India

 Proceed further to upload the Technical & Financial documents.  Upload the Technical Documents in PDF form. Upload the Financial Document in XLS form. 18 Bid Submission Process Software Technology Parks of India

19 Bid Submission Process Software Technology Parks of India  Upload the Technical Documents in PDF form & Click on Sign & Upload button.

 Upload the Financial Documents in XLS form & Click on Sign & Upload button. 20 Bid Submission Process Software Technology Parks of India

 Once the documents are uploaded, click on Freeze Bid Submission to submit the Bids. 21 Bid Submission Process Software Technology Parks of India

 Upon Successful submission of Bids, Confirmation message is received.  Bidders may take a print of the document. 22 Bid Submission Process Software Technology Parks of India

 Bidders may track the status & progress of the Tender through the “Tender Status” option available in the e-Procurement Portal. 23 Bid Submission Process Software Technology Parks of India

24 THANK YOU Software Technology Parks of India