CONTINUING EDUCATION PROGRAM MANAGEMENT SYSTEM FOR BULEHORA UNIVERISTY

INTRODUCTION Continuing Education Program (CEP) is the extension of regular program and it has three major objectives.  Create education opportunity for the community who couldn't get a chance to learn in regular program.  Creating over-time work opportunity for instructors.  Generate internal revenue for the university. Continuing Education Program (CEP) is the extension of regular program and it has three major objectives.  Create education opportunity for the community who couldn't get a chance to learn in regular program.  Creating over-time work opportunity for instructors.  Generate internal revenue for the university.

Background of the project This project is continuing education program management system for BHU which automates the major operations found in the office of Continuing Education Program (CEP). This project allows to perform different activities. The system enables to:- -Register new applicant students. -Resource downloading -view their course grades This project is continuing education program management system for BHU which automates the major operations found in the office of Continuing Education Program (CEP). This project allows to perform different activities. The system enables to:- -Register new applicant students. -Resource downloading -view their course grades

Background of the organization Bule Hora university continuing education program was established in 2004 given the status of a program. Continuing education was given full recognition as a school with the responsibility of coordinating weekend and summer programs. Bule Hora university continuing education program was established in 2004 given the status of a program. Continuing education was given full recognition as a school with the responsibility of coordinating weekend and summer programs.

Statement of the Problem There are a number of problems in the existing manual working system.  Existing System is Manual Management System.  Unauthorized user can access the system that lead to security problem.  Difficulty of access to information of CEP for the users.  Wastage of resources in both the offices and students.  Students file controlling mechanism is tedious and complicated. There are a number of problems in the existing manual working system.  Existing System is Manual Management System.  Unauthorized user can access the system that lead to security problem.  Difficulty of access to information of CEP for the users.  Wastage of resources in both the offices and students.  Students file controlling mechanism is tedious and complicated.

Cont... Unnecessary duplication of data. It is difficult to get reliable report about the CEP students Miss placement of students result i.e. Assigning one’s result to another. Unnecessary duplication of data. It is difficult to get reliable report about the CEP students Miss placement of students result i.e. Assigning one’s result to another.

Overview of the propose system Our propose system will overcome the problems being faced by the manual management system.The new system:  Can admitt new student and senior students.  Users are able to uploading and downloading resources  students will be able to viewing grades.  Users are able to view posting notices. Our propose system will overcome the problems being faced by the manual management system.The new system:  Can admitt new student and senior students.  Users are able to uploading and downloading resources  students will be able to viewing grades.  Users are able to view posting notices.

Cont…  The system allows registrar unit to add courses  It also includes an attractive user interface that facilitates accessing the website of BHU CEP Managment system.  The system can calculate comulative GPA.  The system allows registrar unit to add courses  It also includes an attractive user interface that facilitates accessing the website of BHU CEP Managment system.  The system can calculate comulative GPA.

Objective of the Project General objectives The general objective of the project is to develop web based continuing education program management system for BHU. Specific objectives  To analysis the existing system problem.  To identify the requirement of the new system.  To design the new system(that used to solve the problem of the existing system).  To design a user friendly system(attractive and easy to use the system). General objectives The general objective of the project is to develop web based continuing education program management system for BHU. Specific objectives  To analysis the existing system problem.  To identify the requirement of the new system.  To design the new system(that used to solve the problem of the existing system).  To design a user friendly system(attractive and easy to use the system).

Cont…  Deliver the new system to the user.  Avoiding data redundancy by creating a database.  Keeping students information permanently and up-to-date.  Minimizing user’s expense of money and time.  Developing and implementing a new system that meets the goals of the project.  Deliver the new system to the user.  Avoiding data redundancy by creating a database.  Keeping students information permanently and up-to-date.  Minimizing user’s expense of money and time.  Developing and implementing a new system that meets the goals of the project.

Significance of the project  It minimizes the workload of students, CEP and registrar office workers. Because the system will be able to perform all activities.  The system allows searching and updating any selective information easily.It does not take time to retrieve data as the existing system.  It minimizes the workload of students, CEP and registrar office workers. Because the system will be able to perform all activities.  The system allows searching and updating any selective information easily.It does not take time to retrieve data as the existing system.

Cont…  It also minimizes material wastage that can be lost for printing and copying bulk of modules and one person can perform different activities using the system.  The system is easy to use and its interface is user friendly.  It also minimizes material wastage that can be lost for printing and copying bulk of modules and one person can perform different activities using the system.  The system is easy to use and its interface is user friendly.

Beneficiary group of the project Beneficiary group of the project are the target group on which the system is directly or indirectly intends to deliver or end user of the project and users who get service from the system. Those are:-  BHU university: the new system will minimize the human power and cost.  CEP Office: The proposed system minimizes wastage of materials for the office Beneficiary group of the project are the target group on which the system is directly or indirectly intends to deliver or end user of the project and users who get service from the system. Those are:-  BHU university: the new system will minimize the human power and cost.  CEP Office: The proposed system minimizes wastage of materials for the office

Cont…  Students: they can register online, download assignments and course materials easily and also they can upload assignments.  Teachers: The teacher can submit student grades to the department in simple way and get over time payment.  Students: they can register online, download assignments and course materials easily and also they can upload assignments.  Teachers: The teacher can submit student grades to the department in simple way and get over time payment.

Scope of the project  Online registration system service to admit new and senior applicants.  Online academic services like: Resource downloading :The student can download assignments, course outline, softcopy Search information about the organization.  Online registration system service to admit new and senior applicants.  Online academic services like: Resource downloading :The student can download assignments, course outline, softcopy Search information about the organization.

Cont… Post notice: The registrar and CEP office can be post notice. View notice: student and teacher can view notices. Resource uploading: The teacher and student can upload resources. View grade: The student can view their grade. Calculate cumulative GPA of students. The proposed system can calculate the cumulative GPA of students. Post notice: The registrar and CEP office can be post notice. View notice: student and teacher can view notices. Resource uploading: The teacher and student can upload resources. View grade: The student can view their grade. Calculate cumulative GPA of students. The proposed system can calculate the cumulative GPA of students.

Project constraint The new system focuses on the continuing education which includes weekend and summer programs. Generally our project has the following constraints. o The new system doesn’t support online examination. o The new system doesn’t include class scheduling. o The new system is not Assign instructors. o The new system will not Pay salary for instructors. The new system focuses on the continuing education which includes weekend and summer programs. Generally our project has the following constraints. o The new system doesn’t support online examination. o The new system doesn’t include class scheduling. o The new system is not Assign instructors. o The new system will not Pay salary for instructors.

Cont… o Controlling attendance of both students and instructors is not include in our project. o The new system doesn’t allow students to pay online. o Controlling attendance of both students and instructors is not include in our project. o The new system doesn’t allow students to pay online.

Project development constraint  Limited information availability.  Insufficient internet access.  Power fluctuation.  Do not have enough computer to work our project.  the interviewed person is not found at a specified time.  Limited information availability.  Insufficient internet access.  Power fluctuation.  Do not have enough computer to work our project.  the interviewed person is not found at a specified time.

Data collection methods The methods used to achieve for the development of the project based on the organization perspective that meet their business procedure. We use the following methodology to gather the information. The methods used to achieve for the development of the project based on the organization perspective that meet their business procedure. We use the following methodology to gather the information.

Interview We use interview to get information about the existing system for developing our project. We use this type of data gathering technique to directly ask the manager of the CEP director ato Kite Bedaso and the CEP expert ato Kasahun Kebede.

On job observation We conduct by personally observing how the existing system works. We will see the actual events which will happen in the CEP office and note down the events what we observe. We conduct by personally observing how the existing system works. We will see the actual events which will happen in the CEP office and note down the events what we observe.

Analyzing the existing document We also perform the mechanism of document review to understand the existing working system.For example how the students register, the way of finance, and the way how payment is performed in the existing system are clearly view the documents.

System development and Analysis methodology There are different types of system development approach like : o structured approach and o object oriented approach among those we use a detail object oriented design. Modeling techniques used in object oriented analysis are UML (Unified modeling language). There are different types of system development approach like : o structured approach and o object oriented approach among those we use a detail object oriented design. Modeling techniques used in object oriented analysis are UML (Unified modeling language).

System Testing Methodology In order to deliver this system as well operated system we will test this project at implementation phase by using different types of testing methodologies.  Unit testing is test the independent module.  Integration testing individual modules are combine. and teste as a group.  System testing we will test the functionality of all modules considering as a single system. In order to deliver this system as well operated system we will test this project at implementation phase by using different types of testing methodologies.  Unit testing is test the independent module.  Integration testing individual modules are combine. and teste as a group.  System testing we will test the functionality of all modules considering as a single system.

System Development tools We use the following hardware and software tools like:- o MS-Visio o MS-word o Ms PowerPoint o Adobe photo shop cs4 o Flash Disk o Computer o Printer We use the following hardware and software tools like:- o MS-Visio o MS-word o Ms PowerPoint o Adobe photo shop cs4 o Flash Disk o Computer o Printer

System implementation tools The newly designed system will be implemented using PHP as a front ends and mysql database for back ends. We use tools like:- o Notepad++ o PHP programming language,html,css and javascript. o Mysql server. o Macromedia Dreamweaver. o Sublime editor The newly designed system will be implemented using PHP as a front ends and mysql database for back ends. We use tools like:- o Notepad++ o PHP programming language,html,css and javascript. o Mysql server. o Macromedia Dreamweaver. o Sublime editor

Feasibility Study The feasibility study include the following:-  Economical feasibility  Technical feasibility  Operational feasibility  Organizational feasibility  Ethical Consideration The feasibility study include the following:-  Economical feasibility  Technical feasibility  Operational feasibility  Organizational feasibility  Ethical Consideration