ISO14001 TRAINING for Managers & Supervisor ’ s ISO14001 TRAINING for Managers & Supervisor ’ s By Mahendra K Shukla Head : Human Resources STEELCO GUJARAT LTD. GIDC – Palej, District Bharuch

Why are we here? Get ready for SGL’s ISO14001 Compliance Provide managers/supervisors an overview of:  ISO14001 Standard  Environmental Management System (EMS) Define the Manager/Supervisor’s responsibility for the EMS implementation and continuous improvement.

Why we need ISO14001? Minimize SGL’s Impact on the Environment Improve SGL’s Environmental Performance Reduce Operational Costs Reduce Risk of GPCB / MoEF enforcement Customers Requirement

Why Do We Need EMS? For its activities, SGL has to comply with the following Environmental Regulations : The Environmental Protection Act, 1986 The Air (Prevention & Control of Pollution) Act, 1981 The Water (Prevention & Control of Pollution) Act, 1974 The Water (Cess)Act, 1977 The Hazardous Waste (Management, Handling and Transboundary Movement) Rules2008 The Public Liability Insurance Act, 1991 The Chemical Accidents (Emergency Planning, Preparedness & Response) Rules, 1996 The Noise Pollution (Regulation & Control) Rules, 2000

Manager/Supervisor’s Responsibility Know your Environmental Management System including the following :  Environmental Policy  Significant Aspects  Procedures/Work Instructions Communicate to Employees Training Keep Records Encourage Employee Involvement

6 Everyone Impacts the Environment General Trash/ Garbage Spent Oil / Grease/ Sludges Welding Fumes Waste Paint & Solvents Fume / Smoke Exhaust Paint Spray Emissions Vehicle wash water Compressed Air use Electricity Natural Gas / Fuels Wastewater Discharge Storm Water runoff Storage Tanks Contaminated land

What is EHS Performance? MetricMeasurementGoal Injuries/IllnessInjuriesDecrease Near Miss ReportsReportIncrease Hazardous WasteMetric TonsDecrease RecyclingMetric TonsIncrease Solid Waste to LFMetric TonsDecrease Electrical UsageKilowattsDecrease Effluent (Waste Water) Kilo LitersDecrease

Management Systems Magic 1 st – Write down everything you do 2 nd – Keep track of everything you do 3 rd – Spend time checking up on your self Lastly – sit around and talk about what your doing Improved EHS Performance

Continuous Improvement Performance Time Continual Improvement Assurance (quality/environment/health and safety) plan do check act

OVERVIEW OF ISO Overview of ISO Series Standards ISO & EMS ISO to Environmental Auditing ISO Environmental Performance Evaluation (EPE) ISO Environmental Labeling ISO Life Cycle Assessment (LCA) ISO Terms and Definitions ISO Environmental Aspects in Product Standards

Origin of ISO Origin of ISO Environmental Management System ISO is a Geneva-based organization of over 120 countries ISO International Organization of Standards ISO 9000 (Quality Management Systems) was the first "Management Systems" standard and set the template for ISO Final International Standard - ISO and ( Original ISO 14001:1996 ) Revision Finalized November 15, 2004 No new requirements – just provides clarifications

Similarities between ISO 9001 and ISO 14001

ISO 14001:2004 ELEMENTS 4.1GENERAL REQUIREMENTS 4.2ENVIRONMENTAL POLICY 4.3PLANNING 4.4IMPLEMENTATION AND OPERATION 4.5CHECKING AND CORRECTIVE ACTION 4.6MANAGEMENT REVIEW

Environmental Management System Requirements 4.1GENERAL REQUIREMENTS 4.2ENVIRONMENTAL POLICY 4.3PLANNING 4.3.1Environmental Aspects Legal and Other Requirements Objectives, Targets, and Environmental Management Programs 4.4IMPLEMENTATION AND OPERATION Structure and Responsibility Training, Awareness and Competence Communications EMS Documentation 4.4.5Document Control 4.4.6Operational Control 4.4.7Emergency Preparedness 4.5CHECKING AND CORRECTIVE ACTION 4.5.1Monitoring and Measurement 4.5.2Evaluation of Compliance 4.5.3Nonconformance, Corrective and Preventive Action 4.5.3Records 4.5.4EMS Audit 4.6MANAGEMENT REVIEW

a)Establish a Policy Appropriate to Activities / Products/Services b) Commit to Continual Improvement and Prevention of Pollution c)Commit to Legislative & Other Requirements d)Set Framework for Objectives and Targets e) Documented, Implemented, and Maintained f)Communicate to All Stakeholders g)Available to the Public 4.2 Environmental Policy

Environmental Policy Commitments Prevention of Pollution Improve Continuously Comply with Legal Requirements Always Remember “PIC”

Prevention of Pollution Pollution Prevention = Controlling Significant Aspects Exterior Housekeeping Preventing Spills So yes, conserving electricity, fuel, steam and recycling wastewater and garbage is “Pollution Prevention”

4.3.1Environmental Aspects/Impacts 4.3.2Legislated and Other Requirements Objectives, Targets, and Environmental Management Programs (combine & 4.3.4) 4.3 Planning (“PLAN”)

Activity / Aspect / Impact An Environmental Aspect refers to an element of our activities, products or services which can have a beneficial or adverse impact on the environment (i.e., it is the cause of an impact such as an emission). A Significant Impact refers to the change which takes place in the environment as a result of the aspect (i.e., it is the effect of an emission such as the contamination of water).

Significant Environmental Aspect A significant environmental aspect is an environmental aspect that has or can have a significant environmental impact…….

Key Question: What would happen if you “lost control” of the aspect? Under normal operating conditions? Under start-up conditions? Under emergency conditions? Aspects/ Impacts

Determining Significance Identify all Environmental Aspects & Impacts Evaluate for its Significance Significance Criteria Minor Aspects Keeping Records Significant Aspect Operational Control (Control All) Objectives & Target Setting (Improve Some)

SGL’s Significant Aspects Electrical Usage Natural Gas / Diesel Usage Ground Water Usage Oil / Lubricants Usage Storm Water Run-off Use of Metals, Chemicals & Acids Who determined these ? We did!!

25 Legal & Other Requirements National (MoEF) Requirements State (GPCB) Requirements Local Requirements Industry Requirements SGL Requirements

Objectives & Targets (Improvement Goals) Set Objectives and Targets to Prevent or Minimize the Impacts  Quantifiable, Time-bound, Accountable  Detailed Plan(s) to Accomplish Objectives & Targets must be Developed Incorporate into Plant Business Plan  Gives Environmental the Same Level of Visibility and Attention as Other Issues  Establish Overall "Objectives” for the Reduction or Elimination of Environmental Impacts - Increases Accountability Improve Business & Environmental Performance by Meeting Objectives.& Targets

Environmental Management Programs (Action Plans) Program For Achieving Objectives & Targets Every Objective & Target Must have a EMP EMP Must Include:  Responsible Party  Means to Achieve Objectives & Targets  Time-frame Update If There Are New or Modified Site Activities

SGLs Environmental Goals Reduce Energy Consumption (Natural Gas / Electricity/ Fuel Oil) Optimum Metal Consumption Reduce Oil & Lubricants Usages Reduce Acid / Alkali / Chemical Usages Reduce Water & Steam Usages Reduce Housekeeping (Garbage) Waste Increase Wastewater Utilization

4.4.1Define Roles, Responsibilities and Authorities 4.4.2Identify Training Needs, Ensure Awareness and Assess Competence 4.4.3Establish Procedures for Communicating with All Stakeholders 4.4.4Establish and Maintain Procedures for Document Control 4.4.5Establish Procedures for Document Control Establish Operational Control Procedures Establish Procedures for Emergency Response 4.4 Implementation & Operation (“DO”)

Environmental Management Representative Oversees the Day to Day Environmental Operations Coordinates Environmental Matters as Appropriate Champions EMS Implementation Should Report Directly to Top Management At present Jt. GM (QAD) is EMR

General Environmental Awareness Training  Covers EMS Policy, System, Environmental Aspects & General Environmental Awareness  All Employees (Required by ISO 14001)  Integrate with Routine Meetings (Monthly Safety Talks, Department Meetings) and Other Awareness Techniques Work Station / Operational Control Training  Required for All Significant Activities  Aware of the Significant Impacts of Their Work Activities and the Environmental Benefits of Improved Personal Performance  Key area for Managers/Supervisors Trainings

Regulatory - Mandated Functional Environmental Training  Training You Should Already be Doing - Current Requirement  Training Required by Law  Specific Employees Required by Their Job Assignment to Have this Training Emergency Plan Training  Training You Should Already by Doing - Current Requirement  Training Required by Corporate HR Plan  All Employees (Some Employees May Require More Detail Training) Trainings….

Internal Auditor Training  Develops Skills Needed to Prepare For & Conduct an Effective EMS Assessment  One Time Training Requirement Contractor / Supplier Orientation  EMS Fundamentals and Facility Environmental Policy  Selected Contractors Whose Work Could Affect the Facility’s Environmental Performance  Key area for Managers/Supervisors Trainings…

34 System Documents SYSTEM PROCEDURES OPERATIONAL PROCEDURES WORK PRACTICES POLICY ASPECTS OBJECTIVES. & TARGETS PROGRAMS ORGANIZATIONAL CHART ROLES & RESPONSIBILITIES LEGAL REQUIREMENTS TRAINING MATRIX MASTER DOCUMENT LIST MASTER RECORDS LIST

4.4.6 Operational Control Required for all Significant Aspects (Activities) Procedure/Work Instruction Designed to “Control” the Activity All people involved in the activity need to be trained and this should be documented

SGL’s Operational Control Significant AspectControl Energy UsageProcedure/EMP Material (Metal / Oil/ Lubricants / Chemicals) Usage Procedure/EMP Waste Oil / Sludge DisposalProcedure Effluent (Waste Water)Procedure (Treatment System) Recycling Waste WaterProcedure

4.4.7 Emergency Preparedness All managers/supervisors need to know what to do in the event of an emergency  Oil or Chemical Spill, Fire, Flooding, etc. Auditor will ask manager/supervisors and employees how they would respond to an emergency  Could be as simple as “I’d notify my manager and leave the area” Standard requires that Emergency Preparedness Plans be review after any incident Emergency Preparedness Plans need to be tested annually

4.5.1Measurement - Maintain and Calibrate Monitoring Equipment 4.5.2Evaluation of Compliance 4.5.3Nonconformity, Corrective (CARs) & Preventative Actions (PARs) 4.5.4Control of Environmental Records 4.5.5Establish and Maintain Internal EMS Audits 4.5 Checking an Corrective Action (“CHECK”)

4.6 Management and Review (“ACT”) Establish Procedures for Senior Management Review of EMS Contemplate Changes to the System Contemplate Actions to Effect Changes Keep the System Relevant to Your Needs Keep Minutes of Review Meetings

Implementation Process Step 1 – Implementation Planning Step 2 - COMMUNICATE Step 3 – Aspects / Impacts Evaluation Step 4 – Draft Objectives and Targets, and EMP’s Step 5 – Write Environmental Policy Step 6 – Identify Training Needs and Develop Training Plan Step 7 – Write EMS Procedures and Operational Control Step 8– Implement Document Control Step 9 – Internal Audits Step 10 - Management Review Step 11– Registration / Surveillance Audit

Prior to the Audit Review Policy/PIC Know Significant Aspects (especially in your area) Review Environmental Goals Review Procedures/documentation Let employees know about audit (Quiz Employees) Review information with employees During the Audit Greet Auditors has they pass through plant Answer questions directly and completely Do not hide information

Now what do I do? Get to know your EMS  Policy – Remember PIC  Procedures  Significant Aspects  Improvement Goals (Environmental) Communicate Policy/PIC to all employees Conduct General Awareness Training Give employees overview of what to expect for the Audit

Benefits of an EMS for SGL