21st Century New Application Navigating the CCIP Welcome!!! My name is Nina Pace and I am the 21st Century Community Learning Centers grant administrator in the Office of Federal Programs. Our goal today is to provide introduce the CCIP Planning Tool and provide you with the information you need to complete the FY15 application process. 21st Century New Application Navigating the CCIP Spring 2017

Overview What is the CCIP Accessing CCIP (roles needed) CCIP Address Book Contact IRN number SAFE account CCIP stands for the Comprehensive Continuous Improvement Plan.

CCIP - Accessing the System Access to CCIP: Driven by roles in the Ohio Educational Directory System (OEDS-R) Data Entry Funding-CCIP Data View Funding-CCIP CCIP Authorized Rep/Superintendent, CCIP Fiscal Rep/Treasurer, OEDS-R Administrators add or change roles in OEDS-R Information on adding or removing roles can be found at http://education.ohio.gov/Topics/Data/Ohio-Educational-Directory-System-OEDS In order to gain access into the CCIP the need these roles assigned through OEDS-R.

Overview Understanding the Options Understanding the Programming Understanding the FY18 Application (ELT vs OST) To accomplish our goal, we will spend time reviewing the three parts of the CCIP Planning Tool: The Needs Assessment, the District Plan and the School Plan.

CCIP - Accessing the System CCIP Test Site Please make note: The link provided is ONLY is test site. In Production, if you ever forget your SAFE account name and/or password, follow the instructions above. https://safeqa.ode.state.oh.us/portal/ User Name: ccipdataentry Password: 12@safe

CCIP - Accessing the System OEDS-R data must be kept correct at all times. If any roles change, make the changes immediately! Contact Information for a user has to be updated in the Ohio Educational Directory System (OEDS-R) Once updated it will show up in Address Book in CCIP Information on updating contact information can be found at http://webapp2.ode.state.oh.us/oeds-r/User_guide/instructions_personnel.asp

OVERVIEW Changes in the Application Process Removal of Planning Tool Funding Application There are three parts to the 21st Century Application Process.

Funding Application

How to get to the Application If not already there, select appropriate year from the dropdown (2018)

Sections Page When you start your application, the status should go from Not Started to “DRAFT STARTED”. Otherwise, you won’t have access to add the application.

Sections Page To start working on the application, Click Draft Started Make sure the status “DRAFT STARTED” is reflected while entering data into your application prior to changing the status to Draft Completed.

Confirm Status Change

Create New Grant Application The Application Name is the Official Grant Name used for the five year grant cycle if awarded. Make sure it is reflective of your program and cannot ever be changed. Select Add Grant Application from the dropdown

21st Century Sections Page: Newly Grant Name Click newly named grant…

21st Century Performances Measures Make sure to select the select Path option for your application

21st Century Options

21st Century Program Design Make sure to answer the appropriate PROMPT 16 & 17 based on the path selected.

21st Century Program Design

21st Century Needs Assessment Make sure to answer the appropriate PROMPT 16 & 17 based on the path selected.

To navigate between pages and to Save changes use button Click Save And Go To/ Current Page to save the application and remain on the current page CHANGE

Planning Tool Plans to impact purpose of grant - Prompts 1-5. Functionally, there are three functions within the District Plan. Each has a unique purpose and must be updated as part of developing your district plan to align with the identified needs. Grant enrichment opportunities include - Reading, Math, Positive Youth Development, Family Engagement, and local Partnerships

Program Components Plans on budgeting, staff professional development, evaluation, sustainability, and grant option implementation - Prompts 6-13.

21st Century Other Requirements Licensure Food Program Partnership Agreement

21st Century Other Requirements Site Locations Grant Assurances Provision of Equitable Services

21st Century Sections Page: Grant Budget After you add a Grant, and complete the funding application, go the Sections Page to complete the Budget

21st Century Budget Completed Path A Budget – Up to $500,000 / Path B & C – Up to $200,000

Sections Page: Print Application Click Print to print the entire application or individual sections

Sections Page: Messages Validation Messages: Click to view Warnings (can complete app) and/or Errors (cannot complete app) Click here to View and Add History Log (HL) comments. Award notifications will be here. Budget – Enter proposed budget Allocations – Approved applications will receive allocations by August 1st Contacts – Funding Application Contact for your 21st CCLC application

Change Application Status Important Note*** Must be at CCIP Authorized Representative Approved no later than 5:00 pm on June 23, 2017. CHANGE – approval process; reorder (move to end); importance of auth rep approval (no turning back) Authorized Representative Approved is the last and final step in submitting the complete application. You CANNOT reverse this status, so be sure you are completely satisfied with the application prior to changing this status. Additionally, any application not in this status prior to the CCIP deadline in April will not be considered for funding. If submitting more than one app, enter all apps before clicking Draft Completed.

Questions

education.ohio.gov

21stcenturylearningcenters.wordpress.com/ Join the Conversation OHEducation OHEducation @OHEducation @OHEducationSupt Did you hear the news? We’re now on Instagram! Check out our official account and follow us at instagram.com/OHEducation. There, you can keep up with top news and updates and, this fall, be on the lookout for fun connections with Ohio teachers in their classrooms.   You also can stay up to date by following our other social media channels. In addition to Instagram, connect with us on Facebook, Twitter, and YouTube. Our handles are on the slide. Superintendent of Public Instruction Paolo DeMaria even has his own Twitter account. Follow him @OHEducationSupt. 21stcenturylearningcenters.wordpress.com/ OhioEdDept

education.ohio.gov/Text The department is connecting with families with tips and information. We encourage everyone to go to eduation.ohio.gov/text. From there, you may choose from a variety of subjects on which to receive text messages. On the slide are two examples: Useful information for families with children in preschool through elementary school and ideas and information for families with middle school and high school students.