Basketball Gate Receipt Report March 2017 Scott Giusti Director of PE, Health and Athletics

Agenda 1 Basketball Gate Receipts 2 Reconcile Clearing Account 3 Salary & Benefits Calculator 4 Budget Overview Reconciliation 5 Report of Income from ASB Card Sales

Gate Receipt Report Game Recap Sheets 2017 Season Boys and girls games are played at separate events Events can be single or double header games For example, a single Girls Varsity game or a Girls JV and Girls Varsity doubleheader Report all home games whether or not admission is charged Schedule of games can be found on the District’s Athletics website here and the CIF website here.

Gate Receipt Report Game Recap Sheets Admission Charges No charge for day games Adult - $5.00 Child - $2.00 Student with ASB Card – Free Senior Citizen (65 and older) – Free

Gate Receipt Report Game Recap Sheets Allowable Expenses Maximum 2 security e.g. CSAs, Elite Security Services, or District Police Services Before any outside agency like Elite Security Services is contacted, District Police Services must be given the opportunity to work the event District Police Services provides 2 security officers (school police) at no cost for Friday night JV/Varsity doubleheader games or Friday night boys Varsity games. This may be adjusted as needed by the District Police Services Department.

Gate Receipt Report Game Recap Sheets Allowable Expenses (cont.) Maximum 1 ticket seller and 1 ticket taker Officials For a doubleheader, both JV and Varsity officials are an allowable expense For a single game, only Varsity officials are an allowable expense Officials Fee Schedule (Varsity $77, JV $56) 2 clock operators Official scorer Game Recap Sheet example

Gate Receipt Report Summary of Income from Games All scheduled league home games Game recap sheets are linked to the summary sheet Information is summarized including whether or not admission is charged, boys or girls game, gross receipts, expenses and net income

Gate Receipt Report Report Form Totals from the summary sheet are forwarded to the report form and include gross receipts, expenses paid from ASB clearing account, expenses paid from Resource 00022, and net income Two checks are rebated to the District Total game expenses from Resource 00022 Total net income (if loss, no check is rebated to the District) Checks should be made payable to San Diego Unified School District Principal signs the report and the report is forwarded along with the 2 checks to: Scott Giusti, Director of PE, Health and Athletics, Room 2140

Reconcile Clearing Account Run QuickBooks general ledger activity for the basketball clearing account From home screen, under menu on left hand side, select Reports In search box, type general ledger Click customize button For report period, choose This Fiscal Year-to-date Click Rows/Columns Select Date, Transaction Type, Num, Name, Memo/Description, Split, Debit, and Credit Click Filter Check box for Distribution Account and in the drop down box choose the basketball clearing account Save customization Export to Excel

Reconcile Clearing Account Group income and expenses together for each game If transactions appear that should not be in the account, make correcting journal entry Account should net to zero after writing checks to SDUSD

Salary Calculator Changes to calculator Certificated Supervision (SPV) The rate is no longer per session and is now per hour The hourly supervision rate is $29.80 Certificated Non-Classroom Hourly (NCT) New rate of $35.77 per hour Visiting Teacher column Drop down list, select Y or N Selecting Y will cause the calculator to not include STRS Retire Classified Hourly Classroom Hourly (LHR) column Selecting Y will cause the calculator to not include PERS Retire Drop down list for Straight Time/Over Time

Salary Calculator

Salary Calculator

Budget Overview Reconciliation PeopleSoft Financials Main Menu > Commitment Control > Review Budget Activities > Budgets Overview Ledger Group – Expense Type of Calendar – Detail Accounting Period Budget Criteria – Year 2017, Period 7 to 12 ChartField Criteria – Department ID and Resource Export to Excel Total Expense Column Compare total with total sheet from Salary Calculator Work with Financial Planning and Development Analyst to identify significant differences

Income from ASB Card Sales Report of Income from ASB Card Sales Run a QuickBooks general ledger activity report for the ASB Card income account for the period July 1, 2016 through March 1, 2017 to find the total sales Divide the total sales by the price of the ASB card for total cards sold $2,000 $20 =200 𝐴𝑆𝐵 𝐶𝑎𝑟𝑑𝑠 In the report enter number of ASB Cards sold in field Enter price of ASB Cards $4.00 per ASB Card sold is rebated to the District Make check payable to San Diego Unified School District Forward Report and check to: Scott Giusti, Director of PE, Health and Athletics, Room 2140

Questions?