Employment Obligation Seminar Title IV-E Welcome! Please make your dinner plate Find your contract folder Sign in and have a seat! 

Title IV-E Employment Obligation full-time students Overview of the Title IV-E Employment Obligation Employment Search Requirements Job Search Reporting Employment Verification Special Circumstances CalSWEC Petition & Appeal Process Time Off Work Changing Employment Monetary Repayment Q&A

Title IV-E Employment Obligation Secure employment with a California Public Child Welfare agency or tribal social service agency that serves child welfare recipients within 6 months of your graduation date Within these first 6 months you are required to search within a 75 miles of your home address Must apply to every open position (and participate in all tests and interviews) at a level appropriate to a new worker in Child Welfare, and accept the first position offered to you If unable to secure employment within 6 months and within a 75-mile radius, you must extend your search statewide for 6 months

Overview continued… If you are still unable to secure employment within these 12 months after graduation, you must then request a waiver and provide satisfactory documentation of a comprehensive employment search, in order to receive additional job search time (see Petition and Appeal Process section) If approved, you will receive an additional 6 months to search for employment. After graduation you must report your job search status using the Title IV-E Employment Search Form once monthly until you secure employment (see Job Search Reporting section) It is the students responsibility to look for available job posting and complete/return the Employment Search Form monthly. To demonstrate an adequate search, you must have had applied to all available jobs at a level appropriate to a new worker in Child Welfare in your 75-mile radius (or statewide) You must render one year of continuous and satisfactory full-time employment for each year of stipend support

Outline of Employment Search Requirements Within six (6) months of graduation Within six (6) to twelve (12) months of graduation Within twelve (12) to eighteen (18) months of graduation Must return to work at agency (if employee) OR Search for qualifying work within a 75 mile radius of Student’s home Search for employment within the state of California. If, within 12 months, Student does not secure employment within the state, Student may apply for a waiver to continue a statewide job search. If waiver is granted, Student may have up to 6 months to do this search. If Student does not secure employment during this time, Student may apply for a waiver of employment obligation requirements at 18 months after graduation.

Job Search After Graduation While the Title IV-E office provides support to you for your employment search, YOU are responsible for finding qualifying employment. We encourage you to look for job postings and check your resources regularly (email, MSS, county HR websites not affiliated with MSS). Check your email regularly! The Title IV-E office sends weekly emails, listing qualifying employment, consisting of Merit and non-Merit jobs.

Weekly Job Listing Email

Job Search Resources Merit System Services (MSS) https://secure1.cpshr.us/mss_jobs/JobListings.aspx MSS provides information for their 27 affiliated counties about which counties are hiring and any other important information. Contact Senior HR Consultant Elizabeth Sandoval, if you have questions about MSS job openings: Email: esandoval@cpshr.us Phone: (916) 471-3430 Chico State Career Center http://www.csuchico.edu/careers/ Contact Career Advisor Ken Naas for help with resumes and interview tips Email: KNaas1@csuchico.edu Phone: (530) 898-5253 CalSWEC Facebook for job announcements CalSWEC Twitter for job announcements

Job Search Reporting After Graduation You are required to report to the Title IV-E program monthly regarding your job search status by updating and emailing a Employment Search Form Email the complete and updated form on the first business day of each month, starting Thursday June 1, 2017 You must keep and submit all documents pertaining to your job search Confirming emails Appointment cards County letters or any other documentation We report to CalSWEC regarding your employment search progress CalSWEC requires the IV-E program to rate your job search according to your proven effort (“Substantial Efforts”, “Adequate Search”, or “Needs Improvement”) All forms and documents can be found at our IV-E "Links and Forms" section of our website: http://www.csuchico.edu/swrk/ive/formslinks.shtml

Employment Search Form (This will be emailed to you for electronic filling & submittal)

Be thorough in your reporting! County or Agency: Enter name of county or agency you applied to Merit System County? Y/N?: Answer Y or N if it is or isn’t a MSS county Classification: Enter position or job title applied for Application Date: Enter due date for application and date application was submitted Agency Contact Info: Enter name of contact person at agency, their phone number, and email address Response from County: If response received, summarize the correspondence from the county, including correspondence through email, response card, letter in mail, notification of testing date, location, and time. If no response received, you will follow up and report the outcome of that follow up in the Comments/Explanation box.

Reporting continued… These are the types of documentation that you will need to submit when you submit your monthly Graduate Employment Search Form. Test Score: Enter test score, if available Place on list: If name was placed on list, enter placement number Notice from county: Enter how the county notified you regarding interview date, include the time and location First interview date: Enter date of interview Second interview date: Enter date of second interview Job offer? Y/N: Enter Y or N Hire date: If hired, enter hire date Comments, Explanation & Plan for Follow Up: Add any relevant comments/explanation here

Employment Verification Report to the Title IV-E program if you have been offered a position and you secure employment Let us know when your start date is Once you have secured employment, you must complete an Employment Verification Form ASAP This form will serve as a consent for release of information so the IV-E program can communicate with your HR about your employment status You complete Part A Your HR completes Part B and keeps a copy in their file Mail the original back to the IV-E office The IV-E program will verify your employment status directly with your HR every 6 months until your employment payback is complete Employment changes – requires this form with end date of current employment and start date of new employment

Verifying and Tracking Employment… The Title IV-E program will contact you and/or your employer during your payback period to verify that you are fulfilling the work requirement (1 year of continuous full-time employment for every year of stipend support) The Title IV-E program submits information and updates about your employment status to CalSWEC The Title IV-E program calculates your payback progress and projects a completion date based on what your HR reports to us regarding your employment If there are interruptions in your employment (unpaid medical leave, maternity leave, etc.) the Title IV-E program will recalculate your completion date accordingly

Special Circumstances What if … I have a delay in completing the employment obligation? (e.g., medical leave, maternity leave, etc.) I need an extension of time to complete the employment search? I want to change jobs prior to completion of the employment payback? I want permission to seek employment with a non-profit agency?

Petitions and Appeals While CalSWEC and the CSU, Chico Title IV-E Program anticipate that you will be able to complete your program successfully and begin your career in child welfare services, challenges may arise due to personal circumstances or changes in the job market. The Petition and Appeal process are designed to resolve these challenges. Read the Title IV-E Student Contract carefully. It provides the basic obligations the University program has to you and you have to the program. Because it is an agreement you sign, the Contract is the controlling document in any disagreement arising between you and the program. If you choose to petition, please contact Jené Rabo at jmrabo@csuchico.edu for complete instructions and petition documents.

CalSWEC Petition and Appeal Processes For special circumstances that deviate from your contract and delay and/or hinder you from completing your employment obligation, you will follow the Petition and Appeal Process. Request this form via email from the IV-E office. You will be given a due date to return the form. Your Project Coordinator will review and come to a conclusion regarding your request If you are not satisfied with the decision made by the Project Coordinator, you can use the CalSWEC Appeal Process CalSWEC’s decision on the Appeal is final Please contact Jené to initiate the petition process. SAMPLE

You need to initiate the Petition Process when… Examples: You need an extension of time to complete an employment search There is any delay in completing your employment obligation switching from full-time to part-time employment medical leave You want permission to modify or be relieved of any contractual obligation

Keep us updated and stay in good communication with us! Time Off Work Vacation Time and Sick Time off are accrued through employment and can be used toward completing your employment obligation. Unpaid Medical Leave or Maternity Leave or any other unpaid interruptions in your employment will not be counted toward your employment obligation. We will recalculate your completion date accordingly. You need to submit a Petition Form if you are on an unpaid leave of absence. Keep us updated and stay in good communication with us!

Monetary Repayment Should you have to go into monetary repayment in lieu of employment payback, for whatever reason, contact the IV-E office ASAP See the Monetary Repayment Agreement Reasons you might enter monetary repayment: No longer working No longer working in a qualifying position Voluntarily leaving a position Declining a job offer Other circumstances that don’t comply with your contract

Forms All forms can be located on our SWRK website under Title IV-E Forms & Links link: http://www.csuchico.edu/swrk/ive/formslinks.shtml

Keep us in the loop! Communicate! Keep us updated about Changes in your employment status Address change Phone number change Email change, etc. Email, call, or stop by anytime! If you’re having problems or have concerns regarding your employment that could affect your employment or monetary repayment obligation, get in touch with the IV-E office ASAP If at any time you are unsure of what form(s) you need or what the steps are, contact the IV-E office and we will walk you through the steps and make sure you have the right forms We are here to help and support you through the end of your employment obligation! 

Title IV-E Contacts Jené Rabo Chelsea Cornell Ccornell1@csuchico.edu Job Search, Employment Verification & Progress Tracking Monetary Repayment Ccornell1@csuchico.edu Petitions and Appeals (530) 898-6754 jmrabo@csuchico.edu (530) 898-4261 Meka Klungtvet-Morano General concerns, issues, etc. mklungtvet-morano@csuchico.edu (530) 898-6874

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