Computers Are Your Future Twelfth Edition * 07/16/96 Computers Are Your Future Twelfth Edition Chapter 5: Application Software: Tools for Productivity Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

* Objectives 07/16/96 Understand how system software supports application software. List the most popular types of general-purpose applications. Discuss the advantages of Web-hosted technology and file compatibility. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

* Objectives 07/16/96 Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites. Explain the concept of software versions and software upgrades. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

* Objectives 07/16/96 Understand how commercial software, shareware, freeware, and public domain software differ. Understand basic concepts of using application software. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Application Software: Tools for Productivity * Application Software: Tools for Productivity 07/16/96 5 5 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

General-Purpose Applications * General-Purpose Applications 07/16/96 Application software Any program that gives the user the ability to complete work on the computer General-purpose applications Enable users to complete common tasks Examples: word-processing, spreadsheet programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

General-Purpose Applications * General-Purpose Applications 07/16/96 General-purpose application software Productivity programs Media and graphic software Internet-based software Home and education programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Application Software: Tools for Productivity * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Productivity programs Make it easier to do work Examples Word-processing software Spreadsheet or database software Presentation software Project management software Personal information management software Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Office 2010 Office Button changed to File tab on Ribbon Allows customization of the Ribbon Live preview for the paste clipboard Option to capture and insert screen shots Enhanced multimedia editing Video cutting Removing backgrounds Recording a slide show as a video Office Web applications Free online companions to Word, Excel, PowerPoint, OneNote Real-time buddy list identifies who is currently editing a document Stronger security settings for working on collaborative projects Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Shared Office Interface Features interfaces similar to Microsoft’s Windows operating systems Application window Application workspace Document Title bar Window control buttons: minimize, restore down/maximize, close Window border Status bar Scroll bars and scroll arrows Ribbon Tab and contextual tab Group Quick Access Toolbar Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Word 2010 Automatic text wrapping Find and Replace utility Ability to cut, copy and paste text, images, and screen captures Within document Between documents and programs Editing and formatting tools insert headers, footers, page breaks, page numbers, and dates Embed pictures, graphics, charts, tables, footnotes, endnotes, & more Add tables, columns, tabs, bulleted or numbered lists Theme feature provides precreated color schemes and font selections Live Preview option Portrait or landscape orientation print options Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Excel 2010 Leading spreadsheet program for business and personal use Stores and manipulates numbers Modeling/what-if analysis—prediction of things that might happen Each file is a workbook holding worksheets with columns, rows & cells Spreadsheet entries and features Labels Formulas Mathematical formulas Functions Argument set Charts Sparklines Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Access 2010 Database management system Designed to Store related data in tables Create relationships Generate forms, queries, & reports Features of Access Table Data set Form Filter Query Report Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft PowerPoint 2010 Popular program used to create and deliver presentations PowerPoint screen features Slide/Outline pane Notes pane View buttons Slide pane Includes Professionally designed templates Slide transitions Placeholder and image animation options Animation painter Ability to insert video Convert presentation into a WMV video file Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Project 2010 Useful for the management of one or more projects that can vary in complexity Features include Visually enhanced timeline emphasizes due dates and deadlines Team-planning capability Portfolio manager monitors allocation of scarce resources and current project costs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Outlook 2010 Personal information management system Features include E-mail Conversation grouping Ignoring conversations Think before you send feature Calendar with alarms Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Media Refers to the technology used in presenting information including: Pictures Sound Video Multimedia programs Enable users to incorporate more than one type of technology Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Multimedia and graphics software programs include: Professional desktop publishing Multimedia authoring Paint, drawing, and animation Image editing 3D rendering, such as CAD Audio Video editing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Compression and decompression Codecs—algorithms that reduce file size and allow faster Internet transfer speeds Codecs use two different approaches to compression: Lossless compression—The original file is compressed so that it can be completely restored without flaws, when it is decompressed Lossy compression—The original file is processed so that some information is permanently removes from the file. Audio Video Interleave (AVI)—Microsoft-created specification for packaging audio and video data into a file Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Desktop publishing programs Used to create newsletters, product catalogs, advertising brochures, and other documents requiring unusual design and layout normal word processors do not provide. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Paint programs Create bitmapped images (raster graphics)—made up of tiny dots known as pixels Paint program standard file formats GIF JPEG PNG BMP TIFF Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Graphics Interchange Format (GIF) Lossless compression of simple images Often used for Web pages Joint Photographic Experts Group (JPEG) Lossy compression of complex images Also used for Web pages Portable Network Graphics (PNG) Patent-free alternative to a GIF Lossless compression, suitable for Web use only Windows Bitmap (BMP) Compression optional Files tend to be large Tag Image File Format (TIFF) Includes descriptive information with the image Used in publishing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Drawing programs Create vector graphics that can be edited and resized without distortion Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 3D rendering programs Provide graphic objects with three dimensional effects Ray tracing Manipulates variations in color intensity that would be produced by light falling on an object from multiple directions Computer Aided Design (CAD) 3D rendering programs used by engineers and scientists Image editors Advanced types of paint programs Can change complicated bitmapped objects, including photographs Can edit, but not create, bitmapped images Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Animation programs Give the ability to create animation from images and run the animation Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Audio software Used to capture and process sound used in multimedia presentations Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Standard sound file formats MP3 Windows Media Audio (WMA) WAV Ogg Vorbis Musical Instrument Digital Interface (MIDI) Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Video editors Enable the user to: Modify digitized videos Save in at least one of these formats: Moving Picture Experts Group (MPEG) QuickTime Video for Windows Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * 07/16/96 Multimedia authoring systems Used to create multimedia presentations Require a large amount of disk space and memory to run properly Adobe Director Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Web page authoring programs Professional development tools that have greater scope to create Web pages Dreamweaver Flash Fireworks Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * 07/16/96 Media and Graphic Software Internet programs Help users communicate, learn, and interact through the Internet Examples include: E-mail Instant messaging software Web browsers Video conferencing programs 38 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Applications that Work through and Run from the Internet * Applications that Work through and Run from the Internet 07/16/96 Web-hosted technology Share files and collaborate Windows Office Live Google Docs Help avoid file incompatibility Undesirable Internet software Spyware—monitors your activity Pop-up—small window that appears in the current browser window Adware—targets products to your interests Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Home and Educational Programs * Home and Educational Programs 07/16/96 Home and educational programs Personal finance and tax preparation software Home design and landscaping software Computerized reference software Multimedia dictionaries Encyclopedias How-to guides Computer games Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Home and Educational Programs * Home and Educational Programs 07/16/96 Computer games Total sales up to $68.4 billion by 2012 Started in 1970s Multiplayer online gaming—players interact with characters controlled by other players MUDs (multiuser dungeons or dimensions) gMUDs (Graphical MUDs) MMORPGs (massively multiplayer online role-playing games) Gaming trends Gamers spend an average 18 hrs per week playing games. Two of every five gamers are female. Members of 65% of U.S. households play video games Age of average gamer is 32. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Tailor-Made Applications * Tailor-Made Applications 07/16/96 Tailor-made applications Software designed for specific businesses or users Often cost more than general-purpose applications because of their development costs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Tailor-Made Applications * Tailor-Made Applications 07/16/96 Custom versus packages software Custom software Developed for a user’s specific needs Necessary when an application is not available Packaged software Developed for the mass market Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Standalone Programs, Integrated Programs, and Software Suites * Standalone Programs, Integrated Programs, and Software Suites 07/16/96 Standalone program Fully self-contained program: a program that does not require operating system's services to run Advantages Purchased and installed separately Function by themselves Disadvantages Take a lot of storage space Do not share resources Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Standalone Programs, Integrated Programs, and Software Suites * Standalone Programs, Integrated Programs, and Software Suites 07/16/96 Integrated programs Single program that combines the most commonly used functions of many productivity software programs Example: Microsoft Works Modules (functions) share the same interface Lacks features Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Standalone Programs, Integrated Programs, and Software Suites * Standalone Programs, Integrated Programs, and Software Suites 07/16/96 Software suite (office suite) Bundle of standalone programs Word processing Spreadsheet Presentation graphics Database Personal information Share common code, drivers, and graphic libraries Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements and Software Versions * System Requirements and Software Versions 07/16/96 System requirements Outline the minimal level of resources that a program requires Releases of programs are cited by a year or version number. In a version number, a decimal number indicates a maintenance release. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements and Software Versions * System Requirements and Software Versions 07/16/96 Time-limited trial versions Offered for commercial programs by software companies Beta versions Sometimes available to users Software is in the final testing stages and may contain bugs. Access is free. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements and Software Versions * System Requirements and Software Versions 07/16/96 Software upgrading How software is kept current. Small fixes to software are called patches. Large or major fixes to software are called service packs or service releases. Software can be distributed through the Internet and/or purchased in stores. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements and Software Versions * System Requirements and Software Versions 07/16/96 Documentation In print or downloaded from the Internet. Brief tutorials Read Me files Help files Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Software Licenses and Registration * Software Licenses and Registration 07/16/96 Software license Permits the user to install the program on one computer Site license Right to install copies of programs on a precise number of computers Validate software Providing a special code or product key before using it Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Software Licenses and Registration * Software Licenses and Registration 07/16/96 Commercial software Software that must be purchased May have a trial period Examples Microsoft Office Adobe Acrobat Apple iLife Shareware You may try before purchasing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Software Licenses and Registration * Software Licenses and Registration 07/16/96 Freeware Free to users as long as users do not sell it to others Public domain software Copyright-free software Users can modify or sell Copy-protected software Internal process prohibits making unauthorized copies Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Installing and Managing Application Software * Installing and Managing Application Software 07/16/96 Installing Moving the software to the hard disk and properly configuring the software Uninstalling Takes the program off the hard disk Launching Moves it from the hard disk to memory Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Installing and Managing Application Software * Installing and Managing Application Software 07/16/96 Options Can be chosen to identify program is run Defaults Software settings used by the program unless overridden by the user AutoSave or AutoRecover Automatically saves the users work at specified intervals Exiting Quitting or closing down an application Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Summary Understand how system software supports application software. * Summary 07/16/96 Understand how system software supports application software. List the most popular types of general-purpose applications. Discuss the advantages of Web-hosted technology and file compatibility. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

* Summary 07/16/96 Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites. Explain the concept of software versions and software upgrades. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

* Summary 07/16/96 Understand how commercial software, shareware, freeware, and public domain software differ. Understand basic concepts of using application software. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2012 Pearson Education, Inc.   Publishing as Prentice Hall Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall