software management & Usage Unit 5 10 days including projects, review, and test.

Objectives Describe how to install various types of software Identify the tasks performed during installation Explain when and how to uninstall software Identify types of software licenses Define productivity software Describe word-processing, desktop publishing and presentation software Compare spreadsheet and database software Describe entertainment and media-editing software Use typical software tools for maintaining a computer

Installation Steps From DVD- Auto-run usually starts process If not, look for Setup.exe From Download, click Run Follow steps What happens? Copies files Extracts files Looks for existing versions Verifies system requirements Updates system registry Starts software

Uninstalling Software Start Menu or in Add or Remove Programs Deletes files Restores system settings in registry Removes icon

Software Licenses You own license to INSTALL & USE the software Single-user Office 2016 $150 Site-license (network/volume) For entire organization Costs less per user over single-user Office 2016 for GCIT $35,000 (1000 PC) License is EULA Outlines terms for legal use

Freeware vs. Shareware Freeware Shareware Free software to download Owner has copyright For personal use No rights for you to distribute Shareware Trial period Pay after that

Review- 3Q To use software legally, you must have what? License Which software is free for personal use only? Freeware Which software is a trial version? Shareware

Application Software Runs on top of system software & performs a specific function Productivity Software Word processing, spreadsheet, database, presentation, desktop publishing Entertainment Software Playing music, videos, viewing photos Media Editing Software Creating & modifying graphics, animations, videos These are often packaged in suites, which include multiple programs in one (cheaper than buying separate programs). Microsoft Office, Google Docs, Open Office, Apple iWorks Adobe Creative Suite, CorelDRAW

Productivity: Word Processing Create, edit, format, print documents Letters, reports, memos, flyers Collaboration Share via email, cloud, or blog Edit in real time Word, Word Perfect, Google Doc, Apple Pages Note the difference between editing & formatting. Formatting- appearance of elements on the page (stylized text, colors, styles)

Productivity: Desktop Publishing Similar to word processing Text & graphics Used to create & print high quality brochures, magazines, newspapers, etc. Adobe InDesign, QuarkXPress, Publisher

Productivity: Presentation Software Organize & present information Slide show Present to audience PowerPoint, iWork Keynote, Prezi, Corel Presentations Can apply layouts, themes, transitions, animations

Productivity: Presentation Software Notes Page Slide

Productivity: Spreadsheet Evaluate & calculate data Worksheet, workbook, cells, active cell, functions, formulas, charts Excel, Lotus 1-2-3, Quattro Pro Note the difference between functions & formulas. FUNCTION- =SUM or =NOW is an equal sign with a word FORMULA- =1+2+3 is an equal sign with no words formulas can be within functions Sample uses: budgets, balancing checkbooks, forecasting loan payments, maintaining grade books

Productivity: Database Management Collection of info organized for quick retrieval Create, maintain, provide access to data Access What business would use it & what info? Keywords: Table (all info stored in it) Field (a column of info, such as Name of Movie) Record (a row of info; related fields) Primary Key (unique ID) Query (request for specific info) About the data database- customer info, hospital records, inventory DVDs, collect data

Productivity: Database Management Table- columns & rows of data; record- row of info; field- column specific info; query- asks a ?; report

Review- 3Q In a database, your first name, last name, address and other info is part of what? Record Each record in a database has to have some kind of unique identifier. What is that called? Primary Key If you need to look up information in a database, the items you use to search (such as all males living in Deptford) are called what? Query

Media Editing: Graphics Pictures/Photo editing Photoshop, Paint, CAD Formats Tiff, jpg, gif, bmp Each has different qualities Tiff BEST but not browser compatible

Paint Select Zoom Text Draw Shapes Erase

Activity Recreate a project in Paint Become familiar with functions

File Formats Audio Video Photos Word Docs Excel PowerPoint Access Wav, mp3 Video Mp4, mpg, avi, mov, qt, wmv Photos jpg, bmp, gif, tiff Word Docs .docx Excel .xlsx PowerPoint .pptx Access .mdbx Name some audio editing software: Adobe Audition, Garage Band, Audacity Video editing: Windows Movie Maker, Adobe Premiere, iMovie

Review- 4Q A record can be found in which program? Database Name some picture formats. Jpg, gif, bmp, tiff Name some multimedia formats. Mpg, mp3, wav Which program can calculate data? Spreadsheet

Review- 1Q What is the highlighted area called? Records

Software Tools: File Compression Reduces size of a file Compress to transfer quickly Zip files

Software Tools: Disk Management Disk Cleanup Frees up disk space Deletes Recycle Bin & temp files File Compression Makes one large file smaller Disk Compression Squeezes files on HD Defragmentation (example) Files are all over the place Defrag places parts of a file closer together

Malware & Antivirus Software Through email or download Spreads if you open infected file Worm Slips in, replicates, and spreads Trojan Malware disguised as something good Spyware Runs without your consent May view Internet habits, display ads Computer will run slowly, unexpected message appear, programs start on their own, your home page has changed Name some Antivirus software: Norton, Windows Defender, McAfee, AVG

Review- 3Q What process moves parts of files closer together on a hard drive? Defragmentation What process squeezes a single file into a smaller size? File compression Which utility option will squeeze files on a HD closer together to create more room? Disk compression

Review- 2Q Which utility option will delete the Recycle Bin & temp files? Disk cleanup What protects a PC from malware? Anti-virus software

Activity- Teknimedia

software management & Usage Unit 5 10 days including projects, review, and test.