e-Parliament Program Towards structured content for parliamentary texts management: the e-Parliament program Presentation to the ODF PlugFest – 17 November, 2016 Gianluigi ALARI | Program manager CONCEPT Unit, PROJECTS Project Management Service

Modernise European Parliament's core parliamentary information systems program in a slide Modernise European Parliament's core parliamentary information systems Parliamentary text production, verification and translation Information management and provision Obsolescence of applications

Amending process first Amendments are the core business of the European Parliament Amendment drafting in MS Word was particularly complex and error prone Amendment legal & linguistic verification and translation was even more cumbersome Amendment content and metadata were not directly exploitable out of the document context they appeared in

A simple « two column » amendment

The beauty (and complexity) of cultural diversity

Benefit Map and Operational Enablers Unique Repository Reusable Services Digital Signature

The Business components use technical supporting services that are transversal to all XMLised applications of the European Parliament. Their implementation fulfils the operational goals of the program in terms of the management of parliamentary texts like: • Use XML to structure parliamentary texts (Akoma Ntoso standard, XML4EP and DM-XML). • Use a single central repository for content created during the entire lifecycle of the parliamentary text production chain (PURE-XML). • Allow parliamentary texts to be signed digitally (DiSP). • Create reusable components and services that can be reused for further applications (DM-XML, PURE-XML, DiSP, EPS).   7

Inter-institutional Format Committee (IFC) Define a common format for the documents/content exchanged during the Ordinary Legislative Procedure Representatives of all EU institutions and chaired by the Publication Office of the European Union Definition of a Common Vocabulary Specification of the representation of the Common Vocabulary concepts based on LegalDocML 8

Editor for amendments: at4am at4am: authoring tool for amendments Covers legislative and non-legislative amendments In production since 2011, more than 400k amendments

Collaborative amendment drafting: DST DST: Drafting Support Tool Verification by DG Presidency of amendments created in at4am, in production on selected dossiers since April 2012 Collaboration with Members for drafting amendments, in production on selected dossiers since September 2013

Computer assisted translation: cat4trad cat4trad: XML based Translation Tool Translation of Committees Agendas, in production since April 2012 Translation of amendments created in at4am and verified in DST is available since April 2015 Feasibility study to open cat4trad to external translators

Editor for reports and opinions: at4Lex at4Lex: authoring tool for legislative texts Requirements are gathered and analysis is ongoing Successful technical proof of concept Rules of procedures in production since September 2016 Own Initiative Draft Repots in acceptance stage

Amendment process « As-Was » DocEP DocEP DocEP DocEP

Amendments in dddddd DiSP

Integrated solution for Amendments Highly technical complex solution, requiring strong collaboration between many departments First end-to-end parliamentary text production process using service based architecture, enabling a new paradigm for texts production Drafting, verification and translation of amendment documents in production since April 2015 Amendments for Plenary in pilot from July 2016 Plenary

Delivered value Streamlined drafting-verification-translation cycle Faster and more accurate amendments drafting (MEPs, parliamentary assistants, Committee secretariats) More efficient amendments verification (lawyer linguists) Better management of multilingual content (translators) Improved quality of amendments presentation Provisioning of structured amendments to publication Technical and functional program architecture validation

Unlocked value and next steps Ongoing developments European Parliament Rules of Procedures Reports creation, verification and translation Parliamentary Questions (Commission, Council collaboration) Plenary Verbatim Report Planned developments Support to text consolidation Own Initiative and TA/TC Plenary Voting List and Minutes Support to Trilogues (Council, Commission collaboration)

Gianluigi ALARI | Program manager CONCEPT Unit, PROJECTS Project Management Service SCH 06A03 / +352-4300-25938 gianluigi.alari@europarl.europa.eu

Amendment services and business stack

Enablers: XML Adoption Selected Akoma Ntoso standard, designed for legislative texts Participation to Oasis LegalDocML TC Defined xml4ep rules for Akoma Ntoso adoption xml4ep ver. 2.1.0 (Amendments & List) xml4ep ver. 2.2.0 candidate Reports & Opinions, Final & Draft (at4lex) COM proposal documents (EC & EDIT/DPU) xml4ep-lib: two layers java xml4ep library

Enablers: pure-xml Unique Repository Parliamentary Unique Repository for XML content Full-text search & extensible metadata Content versioning and lifecycle support Client API and event architecture Smart labels & tags Only for text production

Enablers: dm-xml document models for XML Validation against xml4ep schema Instantiation of XML skeletons Legislative Procedure metadata integration Language pre-fill of standard text (terms) Rendering in PDF, Word, DocEP, HTML, …

Enablers: Digital Signature Services - DSS Support PIN, smart-card, … Basic services User authentication(different modes) Signature request (CUD) Verify signature in document Add signature Certificate management Time stamp RCL Advanced services Group signature Barcodes & Barcodes check Electronic signature (image)

Digital Signature Portal: DiSP DiSP: Digital Signature Portal In production since late 2012 for committee amendments (for six parliamentary committees) Built on DSS to ease integration (MEP Portal, GEDA, …) Signed more than 2000 amendments

Enablers: EPS Services Content storage abstraction layer Application and information integration Automatic document transformation (via dm-xml)