Athletic Director’s Toolbox Getting Started… …Resources and Tools for the New Athletic Director

Welcome Tim Tharp, Ed.S Lauren Otero, CMAA Assistant Principal/Athletic Director South Fork High School, Stuart, FL FACA District 19 Coordinator Lauren Otero, CMAA Plant High School, Tampa, FL FIAAA Secretary

Fundamentals of Athletic Administration …to do whatever is necessary, from A-Z, to field a team in a specific sport. …to have the ability to know and understand the rules and regulations of the FHSAA. …to make sure your student-athletes meet all eligibility requirements.

Same Title…Worlds Apart Types of Additional Responsibilities: Teacher Coach Administrator “Other” Types of Assistance Available: Assistant AD Secretary Game Manager

Building Relationships Working with coaches in a supervisory role: Effective Communication AD  Coach  AD Coach  Parent  Coach Open Door Policy Establishing Rapport (Administration & Community) Celebrating the Positives & Recognizing Efforts Making New Coaches Feel Welcome Coaches Gatherings

Organizational Techniques for Managing Coaches Methods of Communication Establishing your own system What do you need to collect? Pre-Made Check Lists Coaches Meetings How Frequently? Weekly Checks: Transportation Requests Scheduling Officials Security Contracts “Now Due” Section on FHSAA Website

Organizational Techniques for Managing Student Eligibility Collection of eligibility forms Method of reviewing eligibility forms Utilizing Student Information data programs in your county Communicating with coaches an athlete’s eligibility status Filing systems Filing Systems: GA4 forms and birth certificates need to be kept on file all four years of student’s eligibility. Students only need to turn in these forms once.

Academic Eligibility Rules 1st Semester Rules vs. 2nd Semester Rules 2nd Semester Grade Collection Process Identifying Who Must be Checked 2nd Semester Eligibility Cheat Sheet Grade Enhancement Credits Earned during the Summer Must be checked by the AD, not a Guidance Counselor!

C2C Schools Overview What “access” will coaches have? Available Reports SELs Customized Eligibility Reports Gender Equity Reports Contracts Reporting Scores

Keep Your Resources Close FHSAA Red Book FHSAA Member School Directory County-Specific Athletic Department Guidelines Make FHSAA Website your “Homepage” NIAAA Leadership Training Institute

Network of Resources Florida Athletic Coaches Association (FACA) Memberships Include: Liability & Accidental Death Insurance Policies Registration to FACA Clinics Nomination & Participation in All-Star Games Florida Interscholastic Athletic Administrators Association (FIAAA) All ADs are Members Mentoring Program Annual State Conference in Orlando, FL Both Organizations Work Closely with the FHSAA

Open Discussion & Questions

Contact Information Tim Tharp, Ed.S South Fork High School Email: tharpt@martin.k12.fl.us Phone: (772) 219-1840, ext. 140 Lauren Otero, CMAA H. B. Plant High School Email: Lauren.Otero@sdhc.k12.fl.us Phone: (813) 272-3033, ext. 227