What is a 4-H Club? This is 4-H oklahoma 4-h volunteer development Instructor Preparation – Allow 6-8 hours of preparation for 1 hour of instruction. Review all materials thoroughly. Do any additional research or preparation to make yourself comfortable with the materials or to give it your personal touch. Determine what new project/subject/topic will be introduced or reviewed in conjunction with this “core” subject matter. Provide sample curriculum or links for resources. In preparation for teaching this section refer to the Club Management Manual (CMS) for additional information on types of clubs, chartering, club meetings, On TRAC, 4-H pledge, etc. Position descriptions can also be referenced in the Volunteer and Club Management Manuals. Century III will also provide for additional information and background on this session. Club Leader Resources: http://4h.okstate.edu/parents-volunteers Teaching Outline Unit 2: What is a 4-H Club? New Parent Orientation 4-H On TRAC PowerPoint Presentations 4-H On TRAC - Taking Revitalization to All Clubs This is 4-H Jeopardy This is 4-H Jeopardy - Questions and Answers Activities 4-H Club Meeting Activity Sheet 4-H Club Meeting Answer Sheet BLT - Building Leaders for Tomorrow How to Use BLT Activity 11 Human Knot and Tater People Activity 12 Spider Web Activity 26 Build a Machine 4-H 101 Lessons Lesson 5_ Understanding 4-H Youth Development Delivery Lesson 10_Knowing the Basics About Clubs Lesson 11_Getting Clubs Started Lesson 12 - Conducting Club meetings Lesson 13A_Planning the 4-H Club Year Activity 13A_Planning the 4-H Club Year Lesson 13B_Roles and Responsibilities Activity 13B_Roles and Responsibilities Lesson 14_Marketing 4-H Clubs Activity 14_Marketing 4-H Clubs TAG - Teen Action and Growth Divine Guidance ParliPro Skit Ghost of a Dead Meeting ParliPro Skit Handouts On TRAC - Montlhy 4-H Meeting Planning Guide On TRAC - Yearly Local Club Programming Guide_Example The 4-H Member Who Never Came Back Newsletter Support Materials 4-H Creed for Members 4-H Creed for Volunteers 4-H Parents Pledge Get the Most Out of 4-H How 4-H is Organized How Does My 4-H Club Measure-Up So You're a 4-H Parent_Guardian Stay Informed This I Believe

A 4-H Club is… A group of boys and girls who learn leadership and cooperation through fun and educational programs. Clubs encourage: Decision-Making Skills Cooperation in Groups Leadership Development Communication Skills New Ideas Knowledge and Skill Development Pride in Group Efforts Self-Confidence A 4-H club is a group of boys and girls called members. The members learn leadership and cooperation through fun and educational programs. Club activities encourage members: to develop decision-making skills to cooperate in group or team efforts to practice and refine leadership abilities to develop skills in group communications  to try new and different ideas to gain new knowledge and skills to take pride in group or team endeavors and to build self-confidence  

Short-Term Special Interest Groups Afterschool Programs Types of 4-H Clubs Community Club Project Club Short-Term Special Interest Groups Afterschool Programs See Club Management Manual and Century III for additional information. Clubs are managed and advised by one or more certified adult volunteers, who are 21 or older, with the support of club officers, teen leaders and parents. A community club, sometimes called a multi-project club, is a group of boys and girls of a variety of ages and interests, who elect officers and are supported by adult volunteer leaders. Multi-project club meet regularly to conduct a business meeting, address county 4-H requests and community issues, provide an educational program, and participate in group building or recreation. In a community club a project experiences occur at home or through project groups held at times outside the club meeting. The club includes opportunities for leadership, citizenship and public speaking. Clubs that meet regularly, conduct a business meeting, address any county 4-H requests and community issues and then focus on one project of mutual interest are referred to as Project clubs. Short-term special interest groups may be formed for a brief period of time to provide focused education and skill development. An example would be a Speech club that meets for six weeks prior to the Public Speaking event, helping members prepare. Afterschool programs are conducted in cooperation with an organized youth group.

Chartered 4-H Clubs To maintain charter… A 4-H club that has agreed to meet established standards. To maintain charter… Annual monthly meeting planning guides Actively recruit diversity in membership and meet regularly End-of-Year Evaluation/Report Annual financial accounting of club funds Enroll members and volunteers annually. Parents and volunteers to participate in Parent-Volunteer training and Parent-Volunteer Association Meeting 4-H clubs must be chartered. With that charter, comes established rights and responsibilities to the 4-H program and its members. To maintain a charter the members and club must Complete an annual set of monthly meeting planning guides Actively recruit diversity in membership and meet regularly File an End-of-Year report of club activities Complete an annual financial accounting of club funds Annually enroll members and volunteers Involve parents and volunteers in county, district and state Parent-Volunteer training and the county Parent-Volunteer Association Meeting

4-H Clubs Meet regularly Run by youth officers, supervised and instructed by a caring adult volunteer(s) Educational Fun and enjoyable for members and families Provide recognition and peer support Well organized In a model 4-H club: Two-thirds of the members make progress toward individual 4-H project goals, completing at least one project. The club supports project work by providing at least 2 project groups. There is a healthy ratio of certified volunteers supporting youth, club programming and project work. Members have shared responsibility for making decisions and operating the club through committees, officers and On TRAC program planning. Focused programming provides an organized, fun and educational environment for members, volunteers and parents. Six or more club meetings held on a regular schedule. Participation in learning experiences outside of the local group. Involvement in the community through community service. Personal evaluation and recognition of progress on individual and group goals. Effective blend of all five components of the 4-H Recognition Model.

Oklahoma 4-H On TRAC “Taking Revitalization to All Clubs” The success or failure of a club to expand, interest new members and retain current membership depends largely on the programs and activities planned and carried out. A well-balanced and pre-planned program provides a solid foundation for a successful year. Planning twelve months in advance… Makes for interesting and better-balanced meetings. Allows member to take part - ownership in the club. Gives families a feeling of security and direction. Sets an example and provides experience in planning ahead. Helps distribute the leadership and responsibilities.  Each club is unique in its membership. Therefore, it is necessary to plan the program accordingly. A good monthly program will meet the needs of members and introduce them to a variety of topics. The On TRAC planning process teaches the club to establish goals, select activities of interest, schedule presenters and prepare a calendar.  The planning process will vary with the age, maturity, skills and experiences of the club members. With younger members, adults will be engaged as an educator involving youth in the process. Older members should take the lead with adults functioning as a mentor. Handouts – Monthly 4-H Meeting Planning and Yearly Local Club Programming (insert county name)

Parts of a 4-H Meeting Business – 17% 4-H Club Ritual and Pledge Monthly Business Meeting Educational Program – 50% Speeches and Demonstrations Lesson Recreation and Refreshments – 33% Games, Songs, etc. Snacks or Meal There are three parts to every good 4-H meeting—Business, Education and Recreation. All three are necessary for variety and balance. This balance keeps the interest of the members and makes the 4-H meeting worthwhile. A good rule of thumb for planning regular meetings is: 20-25 minutes for the business meeting; 40- 45 minutes for educational activities; and 20-25 minutes for recreation. A club should not be totally defined by the “meeting.” More importantly, a club should be defined as a “local group where members learn leadership and cooperation through fun and educational programs.” To keep the meeting interesting the business portion should be short and snappy, allowing adequate time to take care of business. The largest portion of a 4-H meeting is the education. This is time wisely used to teach new skills and concepts, introduce a new subject matter and practice life skills. Part of the educational time is club members doing speeches, demonstrations or illustrated talks related to their 4-H projects. Recreation is vital to a 4-H club meeting. It can include singing, games and snacks. Through recreation, boys and girls learn cooperation, how to follow and give directions and how to better understand themselves and others. Recreation is an excellent educational tool.  

4-H Pledge I pledge My head to clearer thinking, My heart to greater loyalty, My hands to larger service, and My health to better living for my club, my community, my country and my world. The pledge briefly describes what 4-H is about. Reciting the pledge has an important place in a 4-H meetings. Doing the pledge in conjunction with the 4-H ritual member begin to have a deeper understanding of the program in which they are a member. Handout – 4-H Club Ritual OK Cooperative Exension Service

Local 4-H Club Structure Activity Leader Project Leader Organizational Leader Teen Leader Committee(s) of Members Local 4-H Club Structure Refer to Volunteer Management System Manual pg. 12 and pgs. 85-108. The local and county programs depend on the family sharing time, talents and skills. Certified adult volunteers are entrusted to provide a safe environment for learning, developing life skills and growth as a leader and citizen. The local club officers are responsible for planning and conducting club meetings and club business. The organizational leader works closely with the officers developing their skills in organization, parliamentary procedure and leadership.

Organizational Leader – primary leadership for 4-H club Organizational Leader – primary leadership for 4-H club. They coordinate, guide and provide leadership. Possess good communication skills. Activity Leader – primary leadership for planning and coordinating an activity through a committee of youth and adults. (Share-the-Fun, Picnic, Service Project, etc.) Local 4-H Club Structure The Organizational Leader provides primary leadership facilitating, coordinating and guiding youth, families and volunteers. The Activity Leader provides leadership to a committee of youth and adult who plan and coordinate an activity such as Share-the-Fun.

Project Leader – primary leadership educating and training members in a specific subject matter. Teen Leader – assists local leadership. As skills are acquired they may serve as an activity, project or organizational leader. Local 4-H Club Structure Project Leaders provide leadership in developing and implementing in-depth educational programs about a specific subject matter. Teen Leaders are youth interested in developing their leadership skills by assisting local leadership. As they demonstrate their skills and sense of responsibility, teens may serve as an activity and project leader.

Local 4-H Club Structure Membership and Families – actively participate in club meetings, committees and activities. Share time, talents and skills with club. Local 4-H Club Structure A sound 4-H club requires the commitment of 4-H membership and their families. The 4-H family enthusiastically participates in club meetings, committees and activities.

Building Leaders for Tomorrow (BLT) Activity Building Leaders for Tomorrow (BLT) Choose one of three Building Leaders for Tomorrow activities to assist volunteers in understanding how to develop life skills in a 4-H club. #26 Building a Machine - The activity is a fun way to demonstrate working together as a group, as well as an opportunity to experience how decisions are made by a group. “Build a Machine” uses physical activity to illustrate and help youth understand that the work of each individual is important to the group as a whole. #11 Human Knot - The leader who helps a group of people become a team by involving them in planning and decision making process in an enabler. This leadership style cares for people and helps people to accomplish tasks. The enable does not do it for them. The enable develops each person’s talents and provides opportunities for success and growth. #12 Spider Web - This is an easy activity that can be done at the start of a meeting or before a new committee begins to function as a reminder that the participation and contributions of every member is essential for the success of the group. It demonstrates how we are all interconnected even though the connections may be difficult to see. It is also a good illustration for teaching responsibility and follow-through.

Effective Club Meetings Activity Effective Club Meetings Choose one of two Teen Action and Growth (TAG) skits to assist volunteers in understanding how a 4-H meeting should run. Divine Guidance Ghost of a Dead Meeting Show volunteers where to download the following leadership curriculum. You may choose to copy and distribute some of the pieces. http://4h.okstate.edu/literature-links/lit- online/leadership-development/leadership-development-1 4H.VOL.301 President Book 4H.VOL.302 Secretary Book 4H.VOL.303 Treasurer Book 4H.VOL.304 Leadership Guide 4H.VOL.305 Club Meeting 4H.VOL.306 4-H Club Ritual 4H.VOL.307 Meeting Guide 4H.VOL.308 The Motion 4H.VOL.309 Are you Ready to Serve 4H.VOL.310 Committee 4H.VOL.311 How does your meeting measure up? 4H.VOL.312 The Agenda

Activity Marketing a Club 4-H 101 Lesson 14 – Marketing a Club This activity would be a good exercise at the beginning or end of the year. It would get the club/volunteers thinking about how to “market” enrollment and participation in the local club. Other 4-H 101 lessons which would complement this lesson: Lesson 12 (pages 285-306) – Conducting Club Meetings Lesson 13A (pages 307 -338) – Planning the 4-H Year Lesson 13B (pages 339-344) – Roles and Responsibilities

Oklahoma 4-H On TRAC “Taking Revitalization to All Clubs” Conduct On TRAC training. Materials located in Handouts, PowerPoint and Teaching Outline. http://4h.okstate.edu/for-educators/club-management-system/4-h-on-trac (insert county name)