Microsoft Excel Basics

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Presentation transcript:

Microsoft Excel Basics Fulton County Public Library

What it is all about… Basics of MS Excel Explanation some of the most common actions Spreadsheets explained

Menus File Edit Icons Menu View Insert Format Tools Data Commonly Used Tasks Customizable

Files and Printing File>New We’re off to see the Wizard Blank Books… A Workbook is a file you edit in MS Excel Printing File>Print (or Ctrl+p)

Opening/Saving Opening Saving How to Save As a different name File>Open (Ctrl+o) Saving File>Save (Ctrl+s) How to Save As a different name File>Save As… Saving to Flash Drive/External Device Let’s Practice…Flash Drives…

Cell Formatting Set your page up just as you want it… File>Page Setup Margins Orientation Portrait (vertical) Landscape (horizontal)

Text/Data Formatting Format Cell Right Click $, %, decimals Alignment Left Center Right J u s t i f i e d Bold Italics Underline Format Cell Right Click General Number Date Etc. $, %, decimals

Format Cell, cont. Tabs Numbers Alignment Font Border Patterns (cell Shading, also see icon)

Paragraph Formatting Indent Bullets Numbered List First Line Hanging Point A Point B Point C Numbered List Groceries Collections Pick up Kids Eat food Sleep Breathe Etc.

Insert/Copy/Paste/Etc. Pictures Insert>Picture>Clip Art Insert>Picture>From File (photos) Copy (Ctrl+c) Cut (Ctrl+x) Paste (Ctrl+v) Undo (Ctrl+z) Redo (Ctrl+y)

Columns vs. Rows Columns- Vertical Rows- Horizontal Moving about the cells Tab (to the right) Enter (down) Shift+Tab/Enter moves opposite

Select Cells/Edit Cells Click on Cell Double Click to Edit contents Or Click in white box after selecting cell…

Sort Data Sort (Data>Sort) Select Your Data (highlight cells) Alphabetically By Number

Formulas Many, Many, Many For Example… Averages Difference Select the Cells you want to add =SUM(A1:A15) Averages Difference Numerical Sequence/Count

Know where to get… Help Use Help feature Call a friend or relative If you get stuck, call FCPL and ask for Jon 574-223-2713 eMail-- ref@fulco.lib.in.us

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