Healthy Ireland Fund Phase 1 Strand 2 – National Actions Presentation on the Application Process Pádraig de Búrca Ciara Flanagan Pobal is a not-for-profit company that manages programmes on behalf of the Irish Government and the EU

Key Dates 23rd August 2017 Deadline for applications 15th September 2017 Final decisions on applications Start date for projects 31st March 2018 End date for projects (no project extensions)

Healthy Ireland – Phase 1 Objectives To raise awareness of and support for Healthy Ireland through funding of community-based and national health promotion activities. To facilitate and resource cross-sectoral and partnership networks that promote health and wellbeing. To resource the development of locally-led, cross-sectoral strategies promoting health and wellbeing. To add value to existing health promotion initiatives through the provision of Healthy Ireland resources. To support the health and wellbeing of the most disadvantaged groups and areas and those experience significant health inequality through long-term planning. To create an environment where every individual and sector of society can play their part in achieving a Healthy Ireland.

Closed Call for Selected Applicants Sport Ireland National Council for Curriculum and Assessment Local Government Management Agency Mayo Education Centre Applicants may apply for funding to deliver discrete, specific actions that are aligned with Healthy Ireland, A Framework for Improved Health and Wellbeing 2013-2025 and the National Physical Activity Plan

Eligible Costs Salary costs (incl. PRSI and pension) Travel and subsistence Venue/room hire/meeting costs Course materials Tutors/facilitators/consultants Sports coaches/other sports staff Publicity and marketing Volunteer expenses Sports and playground equipment Material aids for participation in sport (e.g. swimming goggles, jerseys) Researchers

Eligible Costs (contd.) All costs must be directly related to Healthy Ireland project activities. All costs must be verifiable in the future. All costs must be additional to your organisation for the delivery of actions (e.g. project staff/tutors/coaches must be new roles). T&S / volunteer expenses must be based on organisation’s existing policy. All costs must be fully justified in the budget. All funding must be spent by 31st March 2018. Unspent funding (as at 31st March 2018) will be de-committed and refunded to the Healthy Ireland Fund.

Ineligible Costs Evaluations Building/facilities refurbishment, maintenance or repair Capital works Project administration and management costs (incl. staff) Organisation’s overheads Staff not associated with the Healthy Ireland proposal Retrospective costs – expenditure incurred before final decision VAT Costs (where VAT is reclaimable) Bank charges Funds to build up reserves/surpluses Sponsorship or donations Vehicles or other mobile assets

Ineligible Costs contd. Purchase of land or buildings Notional costs e.g. lost opportunity Staff, actions, equipment or programmes already supported by statutory or public funding Redundancy costs Small pieces of equipment for project workers (e.g. laptop, mobile phone)

Budget Template Excel form Total budget sheet + worksheet for each action Additional cost headings may be added

Before submitting your application form Are all questions answered? Have you attached the budget template? (mandatory) Have you attached the job description template? (if applicable) Have you attached an organisational chart? (optional)

Submitting your application form Email all documents to: healthyirelandfund@pobal.ie Insert your organisation’s name in the subject line of your email You will receive an automated email reply confirming receipt of application

Pobal Review The Four Appraisal Criteria Are the actions aligned with Healthy Ireland and the National Physical Activity Plan? Does the application demonstrate cross-sectoral engagement and planning of activities? Are the actions viable? Ready to commence Realistic Achievable by 31st March 2018 Are the action costs appropriate? Are they eligible costs? Is there a clear link between the costs and the proposed actions? Has a clear justification/rationale been provided for the costs?

Decision making process Pobal review: Is the proposal suitable for funding under the Healthy Ireland Fund? Pobal make recommendations to Department of Health Department of Health and Healthy Ireland Fund Interim Working Group make final decision Applicants notified via email

Post approval of Applications Pobal issues decision letter and grant agreement to successful applicants. Signed grant agreement to be returned to Pobal within specified timeframe. All actions and expenditure eligible from the date of the decision letter.

Requirements for Grantees Ensure that all publicity, project documentation acknowledges the Healthy Ireland Fund. Participate at Healthy Ireland support events Provide any data requested. Comply with public procurement guidelines. Complete project questionnaire at the end of the programme.

Payments to Grantees Two Payment Instalments First payment upon receipt of signed grant agreement. Final retrospective payment at end of project. Final payment dependent on submission of finance returns and verified expenditure.

Application Form and Templates Basic information about your organisation How your organisation will manage the project What your project will do How your project will meet the criteria Budget Template How much will the project actions cost? What is the basis for those costs? Job Description Template Who is in place to deliver your project? What are they responsible for?

Application Form Questions 1 - 11 Information about your organisation Primary contact details for Pobal

Application Form Questions 12, 13, 15 12. How will the project be managed within your organisation? (Who is doing what? Who do they report to? What structures are in place e.g. meetings, weekly updates) 13. How will project finances be managed and accounted for? (What financial systems are in place? How will you manage finances with other project partners?) 15. How will you ensure that the project can meet the timeline?

Application Form Action Table – Viability of Proposal Start Date Healthy Ireland activities cannot start before 15th September. End Date Must complete by 31st March 2018. Description of Action Clear detail of what the initiative will do. Use more than 3 or 4 sentences if necessary. Only describe the activities that will be funded by Healthy Ireland Milestones and Dates Break down essential activities and key dates for the action. Action Co-Ordinator Who will have overall responsibility? What organisation will have overall responsibility for delivering this action?

Application Form Action Table - Contd. Partners 1. Project viability: Who is helping you deliver this activity? Will this create efficiencies? 2. What level of cross-sectoral engagement has taken place either at planning stage or at delivery? How you intend to procure services/goods …? Project viability: Are partners delivering services? Will there be tendering delays? 2. Checking appropriate financial management and costs - are you following public procurement guidelines?

Application Form Action Table - Contd. Demonstrate how this action aligns with the Healthy Ireland Framework and the National Physical Activity Plan? Cross reference: Healthy Ireland Goals / Healthy Ireland Themes. Cross reference: Action Area in National Physical Activity Plan. Target Group for the action Provides more information about the nature of the action. Please state any specific vulnerable groups (guidelines). Outputs for the action Provides more information about the nature and scope of the action.

Budget Template Will there be a worker(s) dedicated funded through Healthy Ireland to deliver/oversee actions? Clear description and justification for every budget line (What are you purchasing? How many items are you purchasing? What is the unit cost of each item? How many sports coaches will this action fund? What is their rate per hour/per week?) Additional space in budget for other items of expenditure. Must be eligible expenditure.

Job Description Template Roles and Responsibilities Full-time / Part-time hours Salary Employment Arrangements

Application Form Questions 17 - 20 17. Additional information? 18. Document checklist 19. Confirmation re: Freedom of Information and Data Protection 20. Final rules/requirements for consideration by your organisation

Support for Applicants Email: healthyirelandfund@pobal.ie Tel: (01) 511 7161

Any Questions?