TDC Restructuring Project Outcomes, March 2017 This project has produced three outputs, two of which are for ratification and review by the community (May 13 – June 10). The outputs for ratification are: Planning Principles, Revised structure for TDC/L’avenir. The third output is the draft Terms of Reference, which is an ongoing, amendable document. Please do the following: Read through the slides and the documentation below, and Send your questions and suggestions to the RAS by Thursday, April 20, 5 pm either by email to raservice@auroville.org.in or in the comments section of the website https://ras.auroville.org.in/town-development-council-restructuring

Part 1 - Draft Terms of Reference (ToR) and Planning Principles

Detail Development Plan 1. Planning Principles: express the principles and immediate goals for the manifestation of Auroville township 2. Terms of Reference (ToR): detail guidelines for urban planning, regional co-development, environment, socioeconomic aspects, bio-region, resource and waste management. Process road map for consultation, outputs, evaluation, implementation regulations and success indicators. Detail Development Plan (DDP): Translate the development priorities guided by the ToR into time bound development program

Click here to view the draft ToR Draft Terms of Reference and Planning Principles (2 of 4) Terms of Reference: Terms of Reference (ToR) defines the intent for the planning of Auroville, including: underlying guiding principles (known as Planning Principles) that will shape the development plans, and how residents can participate in defining the priorities for development to ensure an accountable, balanced and responsible growth.    The ToR will be used: As a referral document by the TDC in preparing the DDP’s, appointing of consultants, initiation of projects and allocation of funds, facilitation and implementation of the DDP. To guide the selection and functioning of the Interface group that will be delegated to represent the residents of Auroville, as the interface for participatory planning through delegation to identify the development priorities, preparing of the DDPs and evaluation of the outputs of the TDC. To help the various working groups in Auroville who are directly or indirectly involved in the development, management and administration of Auroville to align existing and new projects and policies to ensure interrelated and coherent development. To facilitate the liaison with local administrative bodies; panchayat, district, state level. To help the Governing Board of Auroville and the advisory committee to the TDC to facilitate the development of Auroville by using their good offices to garner necessary support. Click here to view the draft ToR

Click here to view the Planning Principles Draft Terms of Reference and Planning Principles (3 of 4) Overview of Planning Principles: vision & av. charter Planning principles integrate the Auroville vision and charter with key features of the galaxy and the needs of the community. The planning principles are expressed in 5 areas, namely: Environment Galaxy concept Urban Planning and Design Socio-Economic Bio-Region Planning Principles city the earth needs key features of the galaxy Click here to view the Planning Principles

Draft Terms of Reference and Planning Principles (4 of 4) Question for Residents to respond to with regard to Planning Principles: Do the Planning Principles express the principles and the immediate goals needed for the manifestation of Auroville township? Do you have anything to add in terms of the main topics: Key Features of the Galaxy? Environment? Urban Planning and Design? Socio-Economic? Bio-Region? Process and timeline needed to ensure that questions and inputs are responded to

Part 2- Proposal for restructuring the TDC-L‘Avenir

Why the need to change the current structure of L’Avenir / TDC? Community representation and technical function are presently merged under one body There is a need for one group that provides INPUT from the community and another group that provides technical OUTPUT. Having two groups enables clear division of responsibilities between community consultation and delivering of technical work. Some of the tasks within TDC are presently a duplication of existing working groups This can lead to conflicts with inputs / outputs of overlapping areas in working groups, duplication of effort and human resource. Disproportionate allocation of human resources considering the work load in comparison to the tasks to be undertaken By seperating client body and technical teams it is possible to ensure that the client group is composed of people with the capacity to represent the community and a vision of the long term goals while the technical team is populated with persons with capacity to deliver the expected task.

Proposed revised structure of L’Avenir / TDC Residents Assembly Planning Principles Endorses and ratifies TDC/ L’Avenir D’Auroville Terms of Reference (ToR) Interface Continues the work on the draft TOR for RA ratification Selects Technical and Planning office, development brief & priorities Prepares DDP in consultation with Client Group Detail Development Plan (DDP) Technical

TDC/L’Avenir D’Auroville Roles of the Groups: Selects the members of the Interface group using Participatory Selection Process Communication & evaluation Residents Assembly Responsible for functional areas of work such as town planning, urban design, resource mobilisation etc, together with accountability and delivery towards the community Strong emphasis on constructive and active participation and engagement of residents through work teams, workshops and other events TDC/L’Avenir D’Auroville Interface Performs technical function Implements planning and development decisions Prepares DDP based on ToR and development priorities Technical

1 x Governing Board nomimee* 1 x Working Committee nominee* Interface Group Composition 13 members selected by RA and responsible for the following Functional Areas of work: Town Planning Urban Design Physical infrastructure Social infrastructure Economic Development Applied research on sustainable development Resource mobilisation Implementation and monitoring Green belt/zone and parks Communication 1 x Governing Board nomimee* 1 x Working Committee nominee* Roles & Responsibilities Selection of the technical group Ensure the planning and development of the Auroville Township by: Undertaking the completion and ratification of the draft ToR Overseeing the preparation of the DDP Identifying the development priorities including infrastructure needs in consultation with the community Consultation / communication / reporting to the community, GB and relevant authorities Coordinating the funding / fund allocation and out-sourcing of works Selection Selected by community through Participatory Selection Process (2014) Candidates should have experience in fields they are selected for, some basic technical knowledge of the field for liaison with the community, and be able to work as a team. Probation period of 3 months recommended. * Not appointed through TDC participatory selection process

Administrative / management skills Policy and strategic planning Technical Group Skills Required Administrative / management skills Policy and strategic planning Urban planners / architects / GIS / environmental planners Technical (engineers) and financial skills Legal and political skills to liaise with local / state orgs Roles and Responsibilities To prepare the DDP based on the inputs received from the TDC To prepare and approve development proposals To manage the office operations, administrative process, budgets, tenders, project monitoring, hire and employing technical, administrative and supportive staff & resources for the regular work implementation  To liaise with the local authorities in coordination with WC for matter related to land protection To create sub-group, task force and appoint facilitators, resources people for the implementation of the above task after getting endorsement from the TDC as required. To short list & help appoint external consultants, as and when required, as per the scope of work approved the TDC Selection Process Nominated by the Interface Team

Agreement on the Planning Principles Revised Structure of the TDC The ratification of this proposal as a package by the RA ✔  

FAQ’s What is the difference between the Planning Principles and the ToR? The planning principles integrate the Auroville vision & charter, the key features of the galaxy concept and the needs of the residents of Auroville. The ToR provides detailed guidelines based on the planning principles and will be used as a process road map for outputs. What is the difference between the proposed TDC structure and the existing structure? Proposed TDC structure separates Technical and Representative functions and creates one body that interacts with the community (Interface Group) and another that is free to concentrate on planning function (Technical Group). This helps to create clear accountabilities making implementation and monitoring easier. How has the community been involved in the development of these documents and this proposal? Various working groups have been consulted throughout the project duration. Residents were invited to a workshop held in April 2016 which gave input to formulating the ToR & work on restructuring, Further work sessions were held with residents in November 2017 which helped evolve the ToR & Planning Principles. Two GM’s have been held on this topic thus far, one in September 2016 and another in March 2017. The final GM is planned for April 2017.