Bradford Hills Homeowners' Association, Inc. ANNUAL MEETING Thursday, May 4, 2017 May Werthan Shayne Elementary School

Annual Meeting Ground Rules This meeting is for HOMEOWNERS of (lots and) homes in Bradford Hills HOA. Only one vote per home/lot – regardless of how many owners there may be. No split votes. Only homeowners may speak at meeting. Other residents may be present, but may not otherwise participate in the Annual Meeting. Homeowner Q&A after meeting adjourns.

2017 Agenda Summary Call to order: Welcome & Introductions HOA Operations Review HOA Financial Review Old / New Business / Election of Director Provisional Adjournment while ballots counted Results of Election announced Adjournment Announcements – Comments - Socializing

HOA Operations Agenda Homeowner Responsibility Board Responsibility Property Management Company How to effectively report an HOA issue Common Issue: Architectural Review Process Communications / HOA Email list Get Involved / Mtg of Members

Homeowner Responsibility Maintain property Has same relationship with City w/out HOA Pay dues in timely manner Alert HOA of problem observed - phone/email to Property manager - include complete description of issue - photos when appropriate Alert Metro when it is a Metro issue

Board Responsibilities Carries out the responsibilities of HOA between meetings of the members. All volunteer - no pay or compensation. Board annually elects their own officers. Elected by the members to 3-year terms. Board fills vacancies on board as needed. Hires Vendors or Property Mgmt Co as needed.

(Annual) Meeting of Members Spelled out in Legal Documents Annual Meeting (required) report operational & financial results; election of members to the HOA Board Special Meeting (if called) often needed for special action needing 2/3 of all members to agree on proposal, such as: borrow money, sell common area, merge, dissolve,

You have an HOA issue We have a property management company to give homeowners “business hours” M-F coverage for reporting issues as they occur. Email: KimRaymer@DFloydAsoc.com Phone: (615) 297-2824 US Mail: Bradford Hills HOA c/o David Floyd & Asoc; 104 East Park Dr #320; Brentwood TN 37027 Fax: (615) 297-9340 This info is always listed on www.BradfordHillsHomes.com

Common Issues: Architectural Review Most common feature in every HOA From the Legal Document when you purchased your home (Declarations/CCRs - Art V) No building, fence, wall, or other structure shall be commenced, erected, or maintained … nor shall any exterior addition to or change or alteration therein be made UNTIL such PLANS and SPECIFICATIONS showing the Nature, Kind, Shape, Height, Materials, and Location of the same shall have been submitted to and APPROVED IN WRITING ... by the Arch Review Cmte

How does the HOA communicate Newsletter mailing mid-Spring (April) with Annual Meeting announcement. Newsletter mailing late-Fall (Nov) with Annual dues invoice E-mailed newsletter – monthly/semi-monthly Website: www.BradfordHillsHomes.com Social Media: Facebook Nextdoor Twitter

Electronic & Social Media Rules of electronic media sites: 1. Be respectful 2. No vulgar language 3. Report HOA issues directly to our Property Manager (Prop Mgr does NOT monitor sites) https://www.facebook.com/BradfordHillsHOA/ https://bradfordhills.nextdoor.com/ https://twitter.com/BradfordHHOA www.BradfordHillsHomes.com

Volunteers We recruit all year long for future volunteers for leadership and activities. Board Members Committees Activities (only if you want them): Garage Sale Neighborhood Watch other

Financial Review 2016 Actual Results 2017 Budget Balance Sheet “a snapshot” in time of financial picture “P&L” or Income Statement a look at the income received (accrued) and the expenses paid out (accrued) for the period

12/31/16 – Balance Sheet*unaudited Current Assets 107,281.32 Accts Receivable <14,486.74> Undeposited Funds 290.79 TOTAL ASSETS 93,085.37 Equity – opening bal 35,385.63 Retained Earnings 43,650.26 Net Income 14,049.48 TOTAL LIABILITY & EQUITY 93,085.37

12/31/16 – Income Stmt p 1 of 3 * unaudited Dues $ 62,466.49 Fee discounts < 1,776.00> Interest Income 24.65 Late Charges 9,205.80 Transfer Fee 10,336.80 TOTAL INCOME $ 80,257.75

12/31/16 – Income Stmt p 2 of 3 *unaudited EXPENSES Electricity (Street Lights + Front Monument) $20,947.65 Front Landscaping 780.51 Insurance 3,509.00 Grounds Maintenance 18,320.00 Legal & Professional 2,050.25 Management Co Fees 15,540.00

12/31/16 – Income Stmt p 3 of 3 *unaudited Office Supply Expenses 446.66 Signs 142.32 Tree Removal 4,150.00 Water (Front Monument) 321.88 TOTAL EXPENSES 66,208.27 NET INCOME . . . . . . . . . . . . $9,048.88

Financial Future Collection efforts are having results. Advance dues payment hit 300+ (of 549) for the second year = 55%+ Implemented advance payment dues discount, coupled with rise in regular dues as discussed at 2016 Annual Mtg. Rewards people who pay early/on-time (1) Early discount payers, (2) On-time payers, (3) Late payers (rec'd after Jan 31) have additional monthly interest charged

Preliminary 2017 Budget p 1 of 3 REVENUE Dues $ 62,000 Interest 35 Late Charges 0 Transfer Fees 3,000 TOTAL INCOME $ 65,035

Preliminary 2017 Budget p 2 of 3 EXPENSES Electricity (St Lights) $22,000 Insurance 3,510 Water 400 Lawn Maintenence 17,385 Legal & Professional 2,000

Preliminary 2017 Budget p 3 of 3 Management Co Fee $ 15,540 Signs 200 Tree removal 3,000 Front Landscaping 1,000 TOTAL EXPENSES $ 65,035 Net Income -0-

Old & New Business / Election Old Business none New Business none Election of Director to Board - explain proxy/ballot process Adjourn until ballots counted While 'counting crew' works .. .. ..

2017 Proxy

General Announcements GO PREDATORS GAME 5: Friday, May 5 at 7:00 PM at St Louis NBCSN - Comcast channel 1607 HD Radio with Pete Weber & Chris Mason 102.5 FM Election results from 'counting crew' Tentative date for next Annual Meeting First Thursday in May --- May 3, 2018 Final Adjournment