EMIS Staff Verify CSV Files NCOCC Huddle Sandy Sparr & Janet Snyder Tammy Bole & Jill Weidner

EMIS Data Collector Period L Archives Tab Collection Requests Staff and Course Archives Tab Prior Year Data Collection Requests Current Manifests Recently Closed Manifests

EMIS Data Collector Verify CSV Files in Data Collector MyNCOCC EMIS-DC Data Set = L Review/Preview Contract ONLY Staff Record (CC).CSV Contractor Staff Employment Record (CJ).CSV Missing Staff Report.CSV Missing Staff Override Record.CSV Staff Demographic (CI).CSV Staff Employment (CJ).CSV Staff Summer Employment Separation Record (CL).CSV

EMIS Data Collector

Staff Records Contract ONLY Staff Record (CC).CSV ONLY if district contracts with an outside company for services that would otherwise be provided by district personnel Bussing Food Service Building Maintenance (example: cleaning services) Contractor Staff Employment Record (CJ).CSV Employees paid by district but teaching students at another district CJ Record reported by district paying the teacher Mid Ohio ESC PCTC Willard IMAC More…questions contact NCOCC 

Staff Records Missing Staff Report.csv Data Corrections: Staff left prior to last day of school in prior fiscal year EMIS-FFE – Flat File Editor Creates Staff Missing Override Record.CSV in EMIS-DC Review/Preview Staff left prior to first day of school in current fiscal year but AFTER the last day of school in the prior fiscal year USPS or USPSWeb Staff Summer Employment Separation Record (CL).CSV RARELY reported when prior year summer staff separation files are not available in USPS EMIS-FFE In USPS this situation is a position status = U with a separation date prior to first day of school NOT necessary to report this record when employee is available in USPS

Staff Records - Demographic Staff Race Pivot Table Education Level Pivot Table Semester Hour Filter = 0 with Education Level = 1 to 5 Early Childhood – Verify Preschool Teachers Attendance Days – Filter = 0 - Yearend Reporting Authorized & Total Years’ Experience – Filter = 0 Ablebits for Certified employees only Verify for Funding

Staff Records - Employment Position Code Pivot Table By Building (Pivot Filter) By Appointment Type (column) By Assignment Area (column) Position Status Pivot Table Building IRN Pivot Table Position Type Pivot Table Position Separation Reason (column) Pivot Table By Position Status (Row) Highly Qualified Paraprofessional Filter = Y Highly Qualified Professional Development Pivot Table Special Ed. FTE Filter > 0

ODE SDC – Staff Reports Secure Data Center SAFE Account Access Education.ohio.gov Local Report Card District Details Reports for Analysis Teachers and Staff See next slide for complete list of reports

Archive & Files Tab EMIS-DC (Data Collector) Archives Tab Collection Request Archives Type Preview Includes Names on most records Excluded File Submission Credential ID on most records Archives are slowly moving to Files Tab Future Enhancement still under construction Files Tab Future Enhancements ODE Reports including Invalid Cert Report More Staff reports to follow EMIS Coordinator will keep Treasures Office notified when reports are available in Files tab

Questions