PowerTeacher Pro Certification: Standards-Based Grading Setup Last updated: 1/5/17 (for PS 10.1) Trainer Name Trainer/Consultant

Agenda Welcome and Introductions Preparing for Standards Working with Standards Setting Up Standards Decisions About Standards Grading in PowerTeacher Pro Viewing and Reporting Standards Scores Time for Review enter notes

<Your name here> Meet the Trainer Specify a few things about yourself enter notes <Your name here>

Course Server Information Sign in to the following server to complete course activities: https://trainingXX.powerschool.com/teachers Username: XXaghs1 Password: aghs1 [Trainer note: Please customize this slide by adding the URL of the assigned server for the course (replace XX with the server number). Change username and password information, if needed. Change /admin to /public or /teachers as needed.]

Preparing for Standards enter notes

Getting Ready Organize standards Agree on scoring rubrics Create conversion scales for the scoring rubrics for PowerTeacher Gradebook users, and assign them to specific standards — OR — Create grade scales for the scoring rubrics for PowerTeacher Pro users, and assign them to specific standards Assign standards to specific course(s) Import standards into PowerSchool Create reports for parents [Trainer note: In addition to the tasks listed on the slide, you may want to consider each of these questions: • What do you want the final product to look like—a report card, progress report, or other type of report? • How will the scores be calculated? For example, will scores be calculated by an average of a series of assignments in the gradebook? • How do teachers enter final grades at the end of a term? • Are scores entered for one student at a time? Are they entered by subject area? • Will the honor roll ever be determined by standards scores? • How many different grade-level report cards does your school need? • How will you enter standards into PowerSchool? Will you ever produce a mid-term progress report that shows current progress in attaining standards?

From PowerSchool to Print [Trainer note: The list of standards on the left includes some of the standards entered in PowerSchool and are used for the standards-based report card. Shown on the right is an example of what a standards-based report card may look like. The standards are organized by subject. You’ll learn how to organize the standards so that you can present them in a report card format. For the people new to standards, point out the hierarchical structure of the standards, and assure them that this will be discussed in-depth later in the course.] District > Standards > List Standards

Standards Grades: PowerTeacher Pro [Trainer note: Teachers will see only the standards associated to the courses they teach in PowerTeacher Pro. Let participants know that they’ll learn about the process for entering scores in PTP later.] PowerTeacher Pro > Grading > Standards

Standards View for Parents [Trainer note: Open the PowerSchool public portal and demonstrate. Once you enter standards scores and grades, students and parents can view the grades in the PowerSchool Student and Parent Portals. After you sign in to the portal, you will see the Grades and Attendance window. Click the Standards Grades tab to see completed and current grades for each class for the current term.] Grades and Attendance > Standards Grades

Standards Grades Classic View [Trainer note: Open the PowerSchool public portal and demonstrate. Once you enter standards scores and grades, students and parents can view the grades in the PowerSchool Student and Parent Portals. After you sign in to the portal, you will see the Grades and Attendance window. Click the Standards Grades tab to see completed and current grades for each class for the current term.] Grades and Attendance > Standards Grades

Classic View with Comment [Trainer note: Open the PowerSchool public portal and demonstrate. Once you enter standards scores and grades, students and parents can view the grades in the PowerSchool Student and Parent Portals. After you sign in to the portal, you will see the Grades and Attendance window. Click the Standards Grades tab to see completed and current grades for each class for the current term.] Grades and Attendance > Standards Grades

Working with Standards enter notes

First Questions Know the district requirements: How many report cards will you need; will each grade level need a different report card? Will teachers send home report cards? Will teachers use assignments with standards? Will teachers use final grades with standards only? Will teachers use teacher comments? Are teachers using PowerTeacher Gradebook, PowerTeacher Pro, or both? What are the grading policies? What are the standards grades reporting requirements? [Trainer note: Discuss the things participants must know before setting up standards. Remind participants that, in PowerSchool, you categorize all standards, benchmarks, or outcomes as school standards no matter who developed or authored the standard. Define benchmarks for the required grade levels only. Next, organize the standards and agree on scoring rubrics.]

District > Standards Standards Setup [Trainer note: You will cover these throughout the class, but not necessarily in the order shown.] District > Standards

Grade Scales Vocabulary Alpha – Letter values: O, S, NI; or E, M, A, B Numeric (zero decimal places) – Rubric-type grades: 1, 2, 3, 4 Special Codes – created at the District level and can be used with both Alpha and Numeric grade scales: INC, ABS, MIS Cut-off – The minimum a student must earn on an assignment to receive a given grade Grade Value – The percentage used for calculations when a grade is entered as an assignment score

Grade Scales: PowerTeacher Pro If teachers use PowerTeacher Pro, create grade scales. District > Grade Scales

Grade Scales for Standards District > Grades Scales > New

Now It’s Your Turn Complete hands-on activity 1: Creating a Standards Rubric Grade Scale [Trainer note: Give users a heads-up that they will keep track of their grade scales, standard identifiers, etc. because they will be asked to use them to complete later activities.]

Setting Up Standards enter notes

District Setup Standards Are set up in the District Office mode Can be used globally Have several optional fields Use a structured hierarchy

Standards Organization Standard Identifier Standard Topic Sort Order Within Parent Level 1 Level 2 Level 3 M Math M1 Division 1 M1.1 Dividing by one digit M1.2 Dividing by two digits 2 M2 Multiplication M2.1 Multiplying by one digit M2.2 Multiplying by two digits [Trainer note: You will want to spend quite a bit of time explaining how standards are organized in PowerSchool. Standards follow an organizational method. Each standard needs an identifier and a parent standard. The identifier determines how the standards are sorted. For example, parent (top-level) standards like math are listed first, and lower-level topic standards follow.]

Standards Organization – Up a Notch Standard Identifier Standard Topic Sort Order Within Parent Level 1 Level 2 Level 3 Level 4 Level 5 W Washington Elementary W1 Washington First Grade 1 W1.M Math W1.M.1 Division W1.M.1.1 Dividing by one digit W1.M.1.2 Dividing by two digits 2 W1.M.2 Multiplication W1.M.2.1 Multiplying by one digit W1.M.2.2 Multiplying by two digits

Setting Up Standards Most common methods: Create standards manually, one at a time Create a standard manually and export the information for use as a guide Import standards from a spreadsheet (this is the easiest way to create an extensive set of standards) [Trainer note: Explain that, after setting up grade scales, you can begin entering standards into PowerSchool. You can use any of the methods seen here to set up your standards. The fastest method for entering many standards is to import the standards information. Remember that naming conventions should be logical, expandable to cover multiple specific standards, and easy to understand.]

Fields Needed for Setup Year Name Identifier Parent Standard Sort Order Within Parent *Level Is Active Description (Optional - but very helpful) Courses Subject Area Conversion Scale Grade Scale Teachers Score this Standard Include Comments Max Length Exclude From Reports [Trainer note: Explain that, while all of the fields on the Create Standard page aren’t required, completing the optional fields can help new staff working with these standards in the future.] *Determined by hierarchy and by PowerSchool

Now It’s Your Turn Complete hands-on activity 2: Creating a New Standard Manually [Trainer note: Assign each trainee a teacher who has an active course. They will need a course number relevant to that teacher. They must remember the conversion scale name that they created in Activity 1. [Trainer note: mLG widget is a non-guided Try it! for creating a standard manually. If students have extra time, suggest they go through this now.]

Standards in a Spreadsheet [Trainer note: Explain that the spreadsheet for importing standards must contain columns for all of the necessary fields that make up a standard. The easiest way to create the spreadsheet is to export the standards that you have created already. By exporting first, the fields’ names will match exactly, and it will save time when importing the data back into PowerSchool. Also, make sure the spreadsheet is saved as a text (.txt) file.]

Key Elements for Your Spreadsheet Place parent standards before lower-level standards Define the sort order for lower-level standards using the DisplayPosition column Identify the conversion scale ID or grade scale DCID Enter 1 in the IsAssignmentAllowed column for all standards assessed by teachers Enter 1 in the IsCommentIncluded column only if teachers can enter a comment for the standard Enter 1 in the IsActive column for all standards that are active for the current year Enter 26 (or the current year ID) in the YearID column [Trainer note: The subject areas should be included in the SubjectArea column if you plan to use the Standard object to create a standards-based report card.]

Mapping the Fields [Trainer note: Since your spreadsheet contains the PowerSchool field names, PowerSchool maps to those fields. You will not have to choose or find additional fields. If a name in the import templates differs from the fields in PowerSchool, you can choose the correct field from the menus.] Special Functions > Importing & Exporting > Data Import Manager > (Select the import file and PowerSchool table) > Next

Now It’s Your Turn Complete hands-on activities 3–4: Completing the Standards Spreadsheet Importing Standards [Trainer note: For Activity 3, ensure that they understand how to “fill down,” in particular for the identifier. Using the Fill Series option will progressively renumber each identifier.]

Search for New Standard For value, choose $ for contains or = for equals Enter your identifier Click Submit [Trainer note: Show how to verify that the standards were imported correctly by searching for them in PowerSchool.] District > Standards > Custom List Settings

District > Standards > Custom List Search Results [Trainer note: Since the entire identifier wasn’t entered, the search returned all standards containing “1.RL.”] District > Standards > Custom List

Now It’s Your Turn Complete hands-on activity 5: Searching for Your New Standards [Trainer note: Participants must remember their identifier to complete this activity.]

Decisions About Standards Grading in PowerTeacher Pro

PowerTeacher Pro Calculation Formulas Create a calculation formula for a selection of schools, for each reporting term. District > PowerTeacher Pro Settings > Traditional Grade Calculation Formulas > Add

Standards Grade Preferences Controlled at the district Choose a default calculation: Mean Median Mode Most Recent Highest Weighted Mean District > PowerTeacher Pro Settings > Standards Grade Preferences

Standards Grade Preferences Controlled at the district Calculating higher-level standards grades: Can be auto-calculated Based on course preferences Specific Sum: weighted mean Specific Weighting: weighted average District > PowerTeacher Pro Settings > Standards Grade Preferences

Aligning Standards to Assignments Add multiple course standards to an assignment. PowerTeacher Pro > Create > Assignment

PowerTeacher Pro > Grading > Standards Scoring Standards View and enter standards final grades on the Standards page. PowerTeacher Pro > Grading > Standards

Standards Progress: Individual Student View one student’s standards grades for each reporting term. PowerTeacher Pro > Students > (select a student) > Standards Progress

Standards Progress: Class View the distribution of course standards grades for a class for the selected reporting term. PowerTeacher > PowerTeacher Pro > Progress > Standards

Viewing and Reporting Standards Scores

Quick Lookup: Standards Grades [Trainer note: Washington Elementary teachers’ English classes have standard and scores. There is a non-guided Try-it! interaction in the book for learners to practice navigating to and viewing a student’s standard grades. Explain that, once you enter standards grades, they are available immediately in PowerSchool using the student page Quick Lookup. After you search for and select a student, open the Quick Lookup page and click the Standards Grades tab. The same information seen in the PowerSchool Parent Portal is shown for the current term (student login: westudent6; student).] (Select a student) > Quick Lookup > Standards Grades

Standards Student Page (Select a student) > Standards

ReportWorks: Standards Report Card [Trainer note: Currently there is a new choice added to System > ReportWorks Administration > Grades Data Set. Check the option to enable and/or refresh for the reporting data to be correct. In ReportWorks, select Standards Report Card from the list of template reports. After setting up the parameters for running the report for the school, grades, and reporting terms you desire, publish the report. Once published, run the report from PowerSchool’s ReportWorks report option.]

Object Reports [Trainer note: explain that you can use object reports to access historical scores and place them on the report card. Possibilities with object reports include setting up the scores to list for each child individually, and using the list feature to list the students and scores. You can make a report like this available to teachers to run from PowerTeacher so that they can see their entire class at once, with the historical scores for a particular standard.]

Use Data Export Manager When the built-in reports aren’t enough When you need to edit standards When you want to analyze data in different ways Charts and graphs Pivot tables Alternate sorting options

Edit Standards in PowerSchool Use Data Export Manager Export from the Standards: District List data set Use the full-featured filter to select standards Click Show Records Edit one or all standards System > Page and Data Management > Data Export Manager

Now It’s Your Turn Complete hands-on activity 6: Viewing Student Standards Grades in PowerSchool

Working with ReportWorks Create a project based on the Standards Report Card template 1 2 Edit the boundaries and runtime controls [Trainer note: This content is to help them understand the process of using ReportWorks templates, so skip if you run out of time. To create a standards-based report card, use the ReportWorks template: Standards Report Card. After creating a project based on the template, verify that the boundaries selected will search the grades data objects you’ll need for the report. Use the Runtime Controls to set the school you want to work with, to use the Current Student Selection, and to select which standards you want shown in your project.] Change the project layout, such as adding student or school information 3 Verify that the Filter Expression field has the correct subjects 4 5 Preview the project as you work

Using the Standard Object 1 Create a new report object report 2 Format the basic criteria for the report Add objects to place student information, school information, and term information on the report 3 [Trainer note: Part of this content is in Bonus Activity 1, so skip if you run out of time.] 4 Add lines to make the list of grades easier to read Add the Standard object to list course names, standards names, and standards scores 5 6 Run the report for a single elementary student

Now It’s Your Turn Complete hands-on bonus activity 1: Creating a Standards-Based Report

Traditional Report Card

Quick and Easy Report Card

Form Letter with Grades

Now It’s Your Turn Complete hands-on bonus activity 2: Exporting Standards with Data Export Manager

Time for Review

Question 1 Which student page shown in this image would you select to view a student’s standards grades? [Trainer note: The screen shot comes from the admin side, but the student page is named the same in PowerSchool and PowerTeacher.]

Answer 1 Which student page shown in this image would you select to view a student’s standards grades?

Which standard field do you use to organize standards in PowerSchool? Question 2 Which standard field do you use to organize standards in PowerSchool? A B Courses Parent Standard Parent Standard C D Standard Identifier Name

Which standard field do you use to organize standards in PowerSchool? Answer 2 Which standard field do you use to organize standards in PowerSchool? A B Courses Parent Standard Parent Standard C D Standard Identifier Name

Question 3 According to the grade scale table shown here, what grade would complete each statement correctly? Grade Description Cutoff Grade Value E Exceeds 76 100 M Meets 51 75 A Approaches 26 50 B Below 25 A Greg scored an 89, and received a grade of 1 M B Rachel scored a 27, and received a grade of 2 E C 3 Brent scored a 74, and received a grade of A

Answer 3 According to the grade scale table shown here, what grade would complete each statement correctly? Grade Description Cutoff Grade Value E Exceeds 76 100 M Meets 51 75 A Approaches 26 50 B Below 25 A Greg scored an 89, and received a grade of 1 M B Rachel scored a 27, and received a grade of 2 E C 3 Brent scored a 74, and received a grade of A

Key Points Organize the district standards and create grade scales Create standards or import standards into PowerSchool View scores for standards in PowerTeacher Pro Access standards information in PowerSchool View and generate reports for standards grades enter notes

Question and Answer

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