Oakton Crew – 2017 Annual Meeting 2016-17 – our 14th Season!

Agenda Season Overview Getting Involved Oakton Masters Budget Review Q & A

2017 Oakton Crew Women’s Coaching Staff Dane Underwood Head Coach Varsity Women coach.dane@oaktoncrew.com Christine Laroche Freshman Women coach.laroche@oaktoncrew.com Jack Connors Women’s Developmental Coach coach.connors@oaktoncrew.com Mairin Haley Women’s Asst Coach coach.haley@oaktoncrew.com Cayla Donnelley Women’s Asst Coach coach.cayla@oaktoncrew.com

2017 Oakton Crew Men’s Coaching Staff Stefan Koch Head Coach Varsity Men coach.koch@oaktoncrew.com Russell Topp Freshman Men coach.topp@oaktoncrew.com Chris Margopoulos Men’s Asst Coach coach.margopoulos @oaktoncrew.com Daniel Luongo Men’s Asst Coach coach.luongo@oaktoncrew.com

2017 Captains Caitlynne Andrew Keating Douglas Kamila Mehdi Jake Hamlin

2017 Roster A Strong Freshman Recruitment Year!

Fall/Winter Recap Team training Intense cardio and strength workouts Coaches getting to know new students Renovating equipment Purchasing new boat & gear Updating systems

Results so far… Team bonding well Gold, silver and bronze medals in Mid- Atlantics! 2 1sts and many 2nds at Yorktown Relays!

Meanwhile, on the water… Prior years in Feb 2017 – So far, so good On the water practices (Sandy Run) start Monday Feb 20th…weather permitting

What happens now?

Spring Season Transportation Forms Practice schedule Regattas

Getting to Sandy Run For practices: carpool, self-drive, ride the bus Runs M-F during school, OHS>Sandy Run>OHS Returns to OHS ~6:15pm (February 21 - March 10) Returns to OHS ~7:15pm (starting March 13) $325 for full season of transportation Parents must sign up to chaperone one round-trip Contact Steve Boyette for help – logistics@oaktoncrew.com

Forms No forms = no rowing Don’t leave it to the last minute! We will contact you if we have missing forms Don’t leave it to the last minute! Contact Tori McMichael for help - membership@oaktoncrew.com

Rowing Waiver – US Rowing / VASRA Very Important! All rowers/parents must go to Parents must fill out waiver for rowers under 18 Rowers can do it if over 18 Athletes and Parent Go to https://rosters.usrowing.org/ Enter our Club Code - AASHJ Enter two of the following:   Name, Birthdate, or USRowing MemberID.   If the athlete is not yet in the system you will be able to add your record. View and update your profile  (address, contact information, emergency contact information, etc).  You may also upload a photo (optional). Read and Agree to Waiver submission. You will receive a confirmation email The ENTIRE team will NOT be allowed to row in any regattas unless EVERYONE on the team submits a waiver. We must complete this by March 1.

Expectations Safety Sandy Run Behavior Expectations Practice Schedule Practices lead to good technique / safe technique Cuts may be made for SAFETY or ATTITUDE issues Sandy Run Behavior Expectations Speed limit strictly enforced Foul language policy strictly enforced – boats or teams could be banned from events and/or regattas No offensive clothing Respect for everyone’s equipment. We share the boat house with many other teams Practice Schedule Pre-Season Spring Break In Season Race Line-ups Alert Head Coaches to absences for regattas

Expectations – On the Water Approximately 30 minutes from OHS to Sandy Run DRIVE carefully and obey speed limits at the park Penalties for repeat violators of speed limit Parking and driving patterns – handout Parking and Trails Warm but lightweight layers Avoid cotton/sweatpants No gloves! Easy to slip off/stow shoes Flip flops/crocs Need a good snack for AFTER practice

Expectations – Regatta Day Races posted at www.vasra.org the day before Will distribute race schedule to OCCBC night before the race or as soon as schedule is available Coach tells kids when to arrive Parking Options At Sandy Run – PAY $$ Parking at Silverbrook Elementary school is FREE OCCBC sponsors and shares a shuttle bus with other schools Options for getting to the Viewing Stands Walk along shoreline for about 15-20 minutes to stands $2/3 for van ride from Sandy Run parking lot to end of course During the race Bring binoculars and folding chairs (or sit in stands) Concessions/restrooms/t-shirts/program At the boathouse and at the finish line stands After the race Wait in stands, walk/shuttle back to boathouses – it takes some time!

Hospitality Friday night Pasta Party before each Regatta Great opportunity for rowers to team build Volunteers needed to provide food and host home Sign-up Genius for Cooking, Cleanup, Food, Hosting at your home Contact Kristen Keating – hospitality@oaktoncrew.com

Rowing Hierarchy – Rowing Rules

Upcoming Dates and Practice Times Swim Test February 12, 4pm @ Oak Marr Rec Center Boathouse Work Day February 18, time 11AM First Water Day February 20, time TBD Practice Times Monday – Friday 4:15 – 6:30pm (Before DST), 4:30 – 7:00pm (After DST) Saturday Variable – talk to your coach

2017 Regatta Season Schedule Date Regatta Location   Notes Regular Season March 25 Polar Bear Regatta Sandy Run Non-novice crews only April 1 Regional Park Regatta All boats April 8 Walter Mess Regatta  All boats April 15 Darrell Winslow Regatta April 22 Ted Phoenix Regatta April 29 Al Urquia Regatta Championship Season May 6 States I Novice events mostly May 13 States II Mostly Varsity events May 19-20 Stotesbury Philadelphia Select crews only May 26-27 SRAAs Camden Requires qualification June 11 NSRA

Out of Town Regattas – 2017 (1 of 2) Stotesbury Cup Regatta Philadelphia, PA - Boathouse Row May 18-20, 2017 Generally take upper boats only SRAA Nationals Cooper River, Camden, NJ May 25-27, 2017 Must qualify at Virginia State Regattas NSRA Nationals June 11, 2017 Must qualify These are fun events for rowers and parents

Out of Town Regattas – 2017 (2 of 2) Finances Rowers pay own way – approx $200 for each of the regattas Includes lodging, transportation, food Need Parent Volunteers Drivers for rowers, coaches and equipment Food Donation/Preparation Cookouts on Regatta Grounds Chaperones (hall ‘buddies’) A Rower/Parent meeting will occur about 2-3 weeks before Stotes Parents welcome to attend these regattas Hotel rooms are blocked for parents for Stotesbury and SRAAs Steve Boyette logistics@oaktoncrew.com

Getting Involved with Oakton Crew

Oakton Crew Needs Your Help Volunteering Joining the Board

Volunteering for Oakton Crew Lots of easy opportunities to help out! Many Hands Make Light Work Each family does one “Oakton” slot and one “VASRA” slot E.g. help at a pasta dinner (Oakton) E.g. help run a concession stand at a regatta (VASRA) Sign up online in advance www.signupgenius.com/tabs/63270D703A4CB0-regattas, link available from Oakton Crew website Ads posted in Monday Catch email Contact Kathy Gustafson – volunteers@oaktoncrew.com

OLOC Position / Requirement Occoquan Local Organizing Committee Parking Coordinator: 2-3 volunteers needed OLOC Training – Sunday Feb 26 (Noon – 2:00PM) Vienna Fire Station What’s In it for Me? Partial Membership Fee Waiver Available

Joining the Board We need your skills and talent for Crew to continue Most of the Board “graduates” this season In the following areas Finance Operations Logistics Communications, Technology Registrations, Memberships Come and see us after this meeting or attend a Board meeting Email Michael Waple, president@oaktoncrew.com, for questions Or connect with the Board member in your area of interest!

Fundraising Letter Writing, Tag Days, Flower Fundraiser, Donations Amazon SMILE!! Goal of $40,000! Contact Juli Alperi– fundraising@oaktoncrew.com

Fundraising Letter Writing, Tag Days, Flower Fundraiser, Donations Amazon SMILE!! Goal of $40,000! Portion Raised So Far  Need everyone’s help and full participation! Contact Juli Alperi– fundraising@oaktoncrew.com

Oakton Masters

Budget Review

OCCBC Budget 2016-2017 Income: Membership Dues (@120) $ 102,000 $ 102,000 Fundraising 40,000 Scholarships / Sponsorships 2,000 Boat / Erg Rentals 6,000 Total Income $ 150,000 Operations / Expenditures 121,000 Capital Equipment & Reserve (Net) 29,000 Total Expenditures and Capital Items $150,000 Cost Per Rower $1,250

OCCBC Expenditures 2016-2017 Coaches: Fees and Bonus $ 77,000 $ 77,000 Facility Rental / Storage / Dues 7,000 Parts, Repairs, Gas, Maintenance 12,000 Insurance, Transportation 10,000 Hospitality, General & Admin 5,000 Rower Uniforms, Team / Varsity Apparel Operations / Expenditures 121,000 Capital Equipment & Reserve (Net) 29,000 Total Expenditures and Capital Items $ 150,000

Q & A - Parents Head Coaches, Captains & Members of OCCBC Board