You’re Invited! Varian New Employee Orientation

Orientation Logistics Tuesday: Arrive by 8:00 AM in the lobby of Building 4A Varian Medical Systems / Corporate Headquarters 3100 Hansen Way, Palo Alto, CA 94304 *Note: The event is held on Tuesdays to allow for travel into Palo Alto. Please coordinate your trip planning with your manager as needed. Invitations: When you are officially cleared to start employment, you will receive a formal invitation with details from HRCAMERICAS@varian.com by Thursday before the orientation the following week. Travel: Monday will be your travel day. Your travel arrangements will be made and communicated to you by your manager or their administrative assistant. Lodging: Travel arrangements can be made through Balboa Travel by calling (877) 593-7220. Transportation: Please note there is no bus transportation from the San Francisco or San Jose airports, a rental car will be required. Questions: 1 (844) 424-1472 | HRCAmericas@varian.com

Travel Logistics (Expenses) Apply for your TRAVEL Corporate Card online at www.bankofamerica.com/accountrequest Enter one of the following access keys: For U.S. credit card: ypti3yhs For Canadian credit card: wq07ozep You will need to enter a 9 digit Card Activation Number, which you must remember in order to activate the card. This can be any 9 digit number you like. Your Employee ID is your badge number, which is required to process the application. Please bring this card with you to cover your expenses. If your manager has made other arrangements, s/he will communicate those to you. A corporate credit card is required for any employee needing to travel.

Logistics Continued Laptop & Cell Phone: Your manager has pre-ordered your company issued laptop and cell phone (if applicable). Questions: Should you have additional questions, please contact your manager or HR Connect Administrator. Note: Some employees are invited to an organization-specific orientation event such as remote sales and service employees may go to Milpitas and manufacturing employees may go to Palo Alto Building 3. Please ask your manager if additional events apply to you.

(The next slide provides a checklist for your convenience) New Hire Paperwork First Step: Please complete the new hire paperwork and bring them to your new hire orientation including approved identification documentation. Your new hire forms can be found online at http://www.varian.com/welcome/ which contains key information to assist you with your onboarding to Varian. Your login information is: Username: welcome Password: varian (The next slide provides a checklist for your convenience) Note: Required right to work form I-9 is required within three days of a person’s start. This form will be sent by Justifacts in an email for fill in online after the employment offer is accepted and before the first day of employment.

Important Forms for your First Day Forms to Complete and Bring to Orientation Controller’s Manual Policy #720 Acknowledgment Certificate Regarding Company Polices & Practices Confidentiality Agreement to Protect Patient Health Information Consent to the Processing of Personal Data New Hire Benefit Election Period Acknowledgement Borrowing PPL Policy Acknowledgement and Agreement Proprietary Information and Inventions Agreement W4 2015 Agreement for Direct Deposit of Payroll Internet Payroll Service Election Optional Forms Voluntary Self Identification – Protected Veterans Voluntary Self-Identification of Disability Employee Stock Purchase Plan (ESPP) Election Form – Statement of Intent An electronic I-9 form will be sent via email by Justifacts for you to complete on-line prior to arrival. Please be sure to bring listed documentation on your first day to complete the process.

Tuesday – Palo Alto Campus Timeframe Activity Duration 8:00 – 8:30 AM Take pictures for Badging in Bldg 4 as appropriate (or go directly to event) Meet and greet (refreshments included) Collect Paperwork Review Agenda 30 minutes 8:30 – 9:00 AM Networking Activity Dow’s Welcome Video Varian Values 9:00 – 9:45 AM Corporate Mission Company History, Products and Markets 45 minutes 9:45 – 10:00 AM Break Video: “Why I Work at Varian” 15 minutes 10:00 – 10:50 AM Employee Benefits Orientation 50 minutes 10:50 – 11:20 AM Safety Orientation/Training (All sites, fire drills, ergonomics etc.) 11:20 – 11:35 AM LMS Overview 11:35 – 12:30 PM Cafeteria Lunch (Provided) with Varian Executive 1 hour 12:40 – 1:50 PM Factory Tour 1 hour 10 min 2:00 – 2:15 PM Ethics & Compliance 2:15 – 2:30 PM Quality System Overview 2:30 – 2:40 PM VMSNet Overview 10 minutes 2:40 – 3:00 PM Travel & Expense Reporting 20 minutes 3:00 –3:30 PM IT Overview and Close