Financial Overview Funding, Claims and Modifications FY 2017 Grant Orientation Financial Overview Funding, Claims and Modifications

FY 2016 GHSO Funding (MAP-21) Section Amount Percentage 402 $5,230,117.91 25.60% 154AL $10,667,811.00 52.21% 405b $883,033.75 4.32% 405c $773,008.77 3.78% 405d $2,791,895.55 13.66% 405f $85,899.84 0.42% Total $20,431,766.82 100.00%

FY 2017 = FAST Act Fixing America’s Surface Transportation Five year bill (Map-21 was a two year bill) Similar program structure to MAP-21 New funding source for Non-Motorized Safety (405h) States qualify if Bike/Pedestrian fatalities exceed 15% of overall fatalities. TN does not qualify.

FAST Act FY 2017 funding Update 402 and 154AL : still pending 405b (OP): $714,962.03 (~$170,000 less) 405c (Data): $782,885.15 405d (ID): $2,802,367.40 405f (MC): $86,067.85 Did not qualify for GDL, Distracted Driving, or Non-Motorized Safety (Bike / Pedestrian)

Section 402 Provides grants to states to improve driver behavior and reduce deaths and injuries from motor vehicle-related crashes Funds are apportioned by the following formula: 75% population and 25% road miles States must submit an annual Highway Safety Plan (HSP) due July 1 Must be data-driven and set quantifiable, annual performance targets for 15 performance measures

Section 154 Requires states to enact and enforce a law that prohibits the possession of any open alcohol beverage container in the passenger area of any motor vehicle FHWA will reserve “penalty" funds on October 1 of each fiscal year (2.5 percent of Federal-aid funds) States must certify how they intend to use the funds by notifying NHTSA and FHWA on how the funds will be "split" between the permitted uses Current “split” is 61% to behavioral (THSO) and 39% to hazardous elimination (TDOT)

Section 405 Under MAP-21, Section 405 was renamed the National Priority Safety Program, which combines safety programs. This continues under the FAST Act. Each program is authorized as a separate section or tier within Section 405 Each has its own eligibility criteria which states must satisfy in order to receive States must submit their Section 405 applications by July 1

Section 405 405b: Occupant Protection 405c: Traffic Safety Information System Improvements 405d: Impaired Driving Countermeasures 405e: Distracted Driving 405f: Motorcycle Safety 405g: Graduated Driver Licensing Laws 405h: Non-Motorized Safety

Claim Process Before you begin: Wait for the signed, approved contract Review your application in TN Grants: Existing budget Funding source Modification / Amendment Review your agency policy (OT/purchasing)

Allowable Equipment and Supplies 154AL (Alcohol Enforcement/Education) approved items: Cameras Radar (no radar trailers, no radar signs, no LIDAR) Computers and mounts for vehicles Fatal vision products DUI checkpoint supplies (flashlights, cones, PBT/alcohol sensor, checkpoint signs, and reflective vests) Generator for lighting used at a sobriety checkpoint Vehicle lighting / Scene lighting for sobriety checkpoints Cargo trailer (only for sobriety checkpoint supplies / equipment)

Allowable Equipment and Supplies 405d (Impaired Driving Enforcement/Education) approved equipment: All items included under 154AL, with the exception of Radar/LIDAR DRE supply items 402 (Police Traffic Services – PT) approved equipment: All items listed under 154AL and 405d, plus the following: Radar trailer LIDAR Speed spy data collection (or similar) Simulators E-Ticketing software/equipment

Unallowable items Items not allowable under any funding source: All weapons including firearms, tasers, or ammunition Consoles, cages, or push bumpers Uniforms, jackets, shirts, gloves, duty belts, shoes, etc. Desks, chairs, cabinets, or any type of furniture Traffic signal devices including school zone lighting Guardrails, barricades Spike strips Sirens Total Stations Radio equipment Tint meters Golf carts / UTV

Allowable and Unallowable items The preceding slides are not an all‐inclusive list Contact your THSO program manager for clarification on items not listed Items subject to NHTSA review Items $5,000 or more require written NHTSA approval prior to purchase Subject to change

Claims Process Claim checklist Backup documentation Enter information online - TN Grants www.THSOGrants.org Username and password

Claims Forms THS-02: Personnel Services THS-03: Supplies (small equipment), Travel, Professional Fees, Other Non-Personnel, Capital Purchases, Insurance THS-04: Claim Summary Additional forms: THS-16, THS-17, THS-05, THS-22

THS-02 Personnel Services Full time / part time : THS-16 Check copy THS-17 (or activity sheet) - Law Enforcement only

THS-02 Personnel Services Full time / part time: Overtime: THS-16 Check copy THS-17 (or activity sheet) - Law Enforcement only Overtime: THS-17 (or activity sheet)

THS-03 Professional Fees Approved MOU or 3rd party contract Invoice / receipt Check copy or purchase order

THS-03 Professional fees Supplies (small equipment) Invoice / receipt Check copy or purchase order

THS-03 Professional fees Supplies (small equipment) Travel Approved travel authorization THS-05 Invoice / receipt Check copy or purchase order

THS-03 Professional fees Supplies (small equipment) Travel Other Non-Personnel Invoice / receipt Check copy or purchase order

THS-03 Professional fees Supplies (small equipment) Travel Other non-personnel Capital Purchases Invoice / receipt Check copy or purchase order Items over $5,000 require a THS-22

THS-04 Summary Sheet Must be signed and dated Required with every claim period even if there are no expenses (zero claim)

Modification or Amendment Modifications: Used to add items to your budget within the same category Used to move money between line items (up to 20% increase per line item)

Modification or Amendment Modifications: Used to add items to your budget within the same category Used to move money between line items (up to 20% increase per line item) Amendments: Required if modification requires a change of more than 20% per line item. Required if changing a term within the contract

TN Grants Demonstration “Tell me and I forget. Teach me and I remember. Involve me and I learn.” Ben Franklin

Grants Management Website www.THSOGrants.org TN Grants website is provided by Agate Software, Intelligrants Help desk: (800) 820-1890 HelpDesk@AgateSoftware.com

Final Thoughts Review your approved contract / budget Collect backup documentation Follow the claims checklist Enter online – save budget summary Print and sign claim forms THS-04 is the cover sheet THS-02 followed by personnel items THS-03 followed by all other items Change the status online to Claim Submitted Mail/E-Mail/Fax claim to your program manager Need Help

Questions? Contact your Program Manager Kevin Hager Office: (615) 741 - 6235 Cell: (615) 415 - 5574 Fax: (615) 253 - 5523 www.TNTrafficSafety.org www.THSOGrants.org @TNGHSO