Assessment & Accountability Dept. Dec EOC 2016 State Assessments November 2016 - Weslaco ISD Assessment & Accountability Dept.

This training does not replace your responsibility to read and follow all manuals Read the Manuals 2016

Any student that has taken and not met standards on any of the five EOC’s Any student that has completed the course this summer/fall for the first time in any of the EOC subjects All student’s test assignments should be checked to ensure they do not qualify for a Substitution, Exclusion, or an Exemption Who Takes the Test?

Test Dates EOC Round 2 Subject Dec 5 English I Dec 6 Biology US History Dec 7 English II Dec 8 Algebra I Dec 9 Make –ups

Paper-Pencil Test Versions STAAR The first consideration for ALL students with or without Type 1 or Type 2 accommodations Paper-Pencil Test Versions

Online Only Test Versions STAAR A Students who cannot access STAAR with or without accommodations Students must be serviced through SPED or 504 with Dyslexia Online assessment with embedded accommodations & accessibility tools ARDC or 504 Committee decision STAAR L Available for ELL students who: Are not most appropriately assessed with STAAR Spanish AND Have not attained Advanced High in TELPAS Reading (2-12) AND Have been enrolled is US schools for 3 years or less (5 years for asylee/refugee) LPAC decision Not available for students whose parent denies program services Linguistically accommodated online test Available for math, science & social studies Online Only Test Versions

Each student is allowed five hours for English I and II and four hours to complete all other tests A clock or timer should be used to monitor test time Time starts after the test administrator has read all of the directions and tells students: “…you may begin” or “You may now put on your headphones” Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments) Students with Extended Time as an accommodation must start testing as soon as possible START and STOP times MUST be recorded on the seating chart Late students must test if there is enough time left in the school day Time Limits

Breaks included in the time limit (not allowed to stop the time clock) Water breaks Restroom breaks Snack breaks Short physical or mental breaks Breaks

Breaks NOT included in the time limit (required to stop and restart the time clock; STOP & RESTART times must be recorded on the seating chart) Meals Emergency situations that significantly interrupt testing Consolidation Medical breaks Breaks

Principal Responsibilities Oversee training and the implementation of test administration processes as stated in the manuals Attend trainings and sign oath Ensure security and confidentiality of the tests and materials Monitors the test administrators Report any suspected violations to the DTC Approve campus logistics and ensure the proper testing environment: Testing rooms are quiet, well ventilated and comfortable. A “Testing- Do Not Disturb” is posted outside each room Bulletin boards and instructional displays are covered or removed from any location students may pass while testing All desks used for testing are clear of books and other material not required for the test

Be the contact person for all test-related communications at your campus Plan, train, and facilitate state test administrations Read and become familiar with all appropriate manuals Ensure the security of test materials Supervise and actively monitor testing Report any testing irregularities and violations immediately to the DTC Supervise the verification of precoded information by campus personnel Account for all test material and for the accurate completion of all answer documents CTC Responsibilities

Attend campus testing coordinator trainings and train campus test administrators Receive, manage and secure testing materials Prepare answer documents for testing, this includes checking that the student’s data is current Coordinate all campus testing logistics Establish and monitor testing procedures to ensure test security Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents Prepare and return all testing materials to the testing office Manage TOMS for online testing Prepare statements for incidents if necessary to be turned in at the time of check-in CTC Responsibilities

Test Administrator Responsibilities Read the Test Administrator Manual prior to any test administrations Attend training conducted by your campus test coordinator Receive secure testing materials from your campus test coordinator Observe all rules regarding test security and confidential integrity of the state assessment program Prepare the testing environment (cover instructional displays) Administer the tests in strict compliance with the directions in the Test Administrator Manual Supervise and actively monitor students during testing Test Administrator Responsibilities

Test Administrator Responsibilities Do not provide any unauthorized assistance to students during testing Do not view the test, discuss the test, or score a student test either before, during, or after testing Ensure students have marked answers on the answer document Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing Accurately and completely fill out all required documentation for testing Report testing irregularities and security violations immediately to the CTC Prepare statements for submission to CTC if involved in a testing irregularity or test security violation Test Administrator Responsibilities

Preparing for Test Day Rosters Verify the number of students and the test they are assigned to Verify accommodations assigned to students How many special settings are needed? Do you have any students that are changing test type from day to day? (example: STAAR to STAAR A, or STAAR L) How will you handle a student who enrolls on testing day?

Logistics Preparing for Test Day Who is responsible for preparing student accommodations? How will TAs know which students have assigned accommodations? When will you provide the additional required oral administration training? (Remember, there is a stand alone manual for Oral Administrations) Do you have any TAs that will need additional training for Braille, Large Print, Linguistic Accommodations, online testing? Calculators for Algebra I and Biology. Who will clear? Dictionaries for English I an II? Preparing for Test Day

PreCodes Preparing for Test Day How will you and your team check for errors in precoded information? Be aware of program changes such as newly identified or exited from SPED, LEP, GT, At Risk, CTE, ED, & VERIFY GRADE New students or errors in the following need a new answer document that will be hand gridded: Name PEIMS number DOB Preparing for Test Day

Why is it important to verify precode information? Demographic and program information affect: State Accountability (district and campus ratings) Performance Based Monitoring Appraisal System (Bil/ESL, CTE, NCLB, SPED) System Safeguards (state and federal targets) Annual Measureable Achievement Objectives (ELL Population/Title III funding) Data Validation Monitoring (assessments) Preparing for Test Day

Campus Procedures Include things such as: Check Out/In Process Logistics Duty Schedules Cell Phone Policy Active Monitoring Policy Testing Environment (covering instructional material) Time limits Meals What students do after testing Procedures for late students Calculator procedures Dictionary procedures Campus Procedures

Test Administrators MUST read the Guide to the Test Administration Directions starting on page 41 Test Administrators must read word for word all directions in bold following the word “SAY” Be aware of the different sets of directions for the various types of administrations (STAAR L, STAAR A, online) Be aware of the different callout boxes for specific subjects Reading Directions

What a TA can say during the assessment “Remember that you must record your responses on the answer document.” “Be sure to erase any stray marks that you might have accidentally made on your answer document.” “I can’t answer that for you; just do the best you can.” What a TA can say during the assessment

Allowable Test Procedures and Materials The following test procedures and materials are NOT accommodations. They may be provided based on individual student need. It is not necessary to indicate the use of these on a student answer document. Signing or translating test administration directions Reading aloud or signing the writing prompt upon request Allowing a student to read test aloud to aid in comprehension Minimize distractions Small group or individual administrations Remind students to stay on task Scratch paper Colored overlays Blank place markers Highlighters See DCCM page O-13 or TA manual page 13 for a complete list

Refer to the 2016 Accommodations in Instruction and Assessment TEA Policies for allowable accommodations and eligibility Accommodations

Oral Administration TA Manual Can be found and downloaded from http://tea.texas.gov/student.assessment/manuals/ Oral Administration TA Manual

Test administrators assigned to an oral/signed administration of STAAR (partial, full or writing prompt) are required to be trained in the appropriate procedures. This training also applies to test administrators assigned to STAAR L & STAAR A because the test administrator is allowed to sign or read aloud certain items within the online test.

Introduction This manual specifically addresses the administration of assessments to students who meet the eligibility requirements for an oral/signed administration. Additionally, information in this manual also applies to the following administrations. STAAR L The test administrator may read pop-ups and rollovers for all students. The test administrator may provide reading support to a student receiving a paper administration. The test administrator may provide a signed administration of the entire test for deaf and hard-of-hearing students who cannot access the text-to-speech function.

Introduction This manual specifically addresses the administration of assessments to students who meet the eligibility requirements for an oral/signed administration. Additionally, information in this manual also applies to the following administrations. STAAR A The test administrator may read applicable pop-ups and rollovers for all students. The test administrator may read required reference materials and allowable accommodations for all students. The test administrator may provide reading support to a student receiving a paper administration.

No form numbers in December For STAAR EOC there is only one form in December. For paper versions of STAAR L or STAAR A, there is only one form. Therefore, the test administrator and the students should automatically have the same form. Paper versions of STAAR L & STAAR A are very rarely used.

Ensure Test Security All security measures outlined in the STAAR Test Administrator Manuals must be followed. Any type of oral administration in which the test administrator has to view a secure state assessment requires that the test administrator sign the Oath of Test Security and Confidentiality for Test Administrator document. This includes the bottom section of the oath for test administrators who are authorized to view secure state assessments. Responding to test questions, making notes about test questions, and discussing the content of the assessment at any time are prohibited. In addition, test administrators may not write notes or calculations in a test booklet. Test administrators must not rephrase, clarify, or interpret any test content. Unauthorized verbal and nonverbal assistance may not be provided to students.

Grouping Students for a Test Administration, page 3 An assessment may be orally administered to a small group provided that every student in the small group is eligible for an oral administration. Test administrators must be made aware of the reading needs of the student as well as any requirements that are documented in the student’s paperwork. This includes, if applicable to the oral administration, understanding the level of the student’s reading support and whether that level of reading support can change during testing, based on the documentation in the student’s paperwork. When reading aloud test content, the test administrator may wait to read aloud the next question and answer choices until all students are ready. Test administrators may also walk around the room and quietly read aloud the questions and answer choices to students at their own pace. A student who receives an oral administration may complete the assessment in a separate setting to eliminate distractions to other students and to ensure confidentiality of the test.

What may be read aloud during an Oral Administration? Test administrators may read aloud supplementary materials. Required reference materials may be read aloud to students eligible for an oral administration. This includes the dictionary during EOC reading and writing assessments, as well as the state-supplied mathematics and science reference materials. Allowable accommodations may be read aloud to students eligible for an oral administration.

Test Administration Procedures If a student needs all of the test questions read aloud, the test questions must be read aloud in the order they are presented. For reading assessments, the student must independently read the selection first, and then the test administrator may read aloud each test question in the order presented. If a student is working through the assessment independently, requesting only certain words, phrases, or sentences to be read at various times, the test administrator will read aloud what the student requests when he or she requests it. No particular order must be followed.

Test Administration Procedures Test administrators may read aloud any word, phrase, or sentence in the test questions and answer choices as many times as needed. At the end of the assessment, the test administrator may go back to reread a question and its answer choices at a student’s request. Test administrators must be familiar with content-specific terms and symbols associated with the subject-area assessment. Test administrators must keep their voice inflection neutral; however, words that are boldfaced, italicized, or printed entirely in capital letters must be emphasized.

Linguistic Accommodations STAAR (English) STAAR L STAAR A Math Science Social Studies Bilingual Dictionary Extra Time Clarification of word meaning & reading aloud of text are embedded in the STAAR L online interface Clarification of word meaning in English Reading Writing Dictionaries of Various Types Clarification of word meaning in English in prompt NA English I & II Clarification in English of word meaning in short answer questions & writing prompts

All students in Algebra I must have a graphing calculator for the math test Ratio is 1 to 1 STAAR A and STAAR L test takers must be provided with a handheld graphing calculator All calculators must be cleared prior to the test and by the test administrator prior to the calculators leaving the testing room Calculator Policy

Calculator Policy All students in Biology must have a calculator Ratio is 1 to 5 Can be either a graphing or scientific calculator STAAR A and STAAR L test takers must be provided with a handheld calculator All graphing calculators must be cleared prior to the test and by the test administrator prior to the calculators leaving the testing room Calculator Policy

Refer to TEA Dictionary Policy and the Linguistic Accommodations for ELLs Dictionaries must be available to ALL students taking STAAR English I or II (including STAAR A) Ratio 1 to 5 Dictionaries

Marking Accommodations GA- General Accommodations Extra Time Basic Transcription Individualized Structured Reminders Supplemental Aids Spelling Assistance Calculation Device Math Manipulatives Amplification/Projection Devices BR- Braille LP- Large Print OA- Oral Administration XD- Extra Day (Type 2) LA- Linguistic Accommodation Accommodations are marked if they are assigned to the student, not if the student used them If LEP students are assigned linguistic accommodations in reading, that student will not be eligible for EXIT for this year

Answer Documents- EOC Students MUST fill out the test booklet number per the directions in the manual Precoded Student Information will appear here If a student is NEW to TEXAS, it must be marked Date the test is taken must be filled in on the date they took the test

Answer Document Score Codes A- Absent mark if a student is absent throughout the testing window (must document on form) O- Other Mark if a student started the test but did not complete due to illness (must contact DTC & document on form) S- Score Mark for students who took the test

JJAEP Placement Procedures A list of students that will be testing at JJAEP will be emailed to the home campus CTC Home campus CTC must verify and confirm the testing information Home campus CTC must deliver the student’s precoded answer document and accommodations (if any) to the Testing Office no later than Thursday, December 1st Testing Office will collect materials from JJAEP and will return answer documents to the home campus stack JJAEP Placement Procedures

Online tests are accessed from the secure browser which will appear as an icon on the desktop Students will use the Student Test Tickets to log in Student Test Tickets are secure documents, must be checked out on a material control form and shredded after testing is over Each student will need headphones Students must still adhere to time limit policies (unless they have the Extra Time assigned to them as an accommodation) TAs should assist students in submitting and ending their online test Online Test Reminders

Students independently control the text to speech feature TAs can read the “pop-ups” and “rollovers” on questions and answers to any student who requests it unless it is in the reading passages. TAs cannot read anything where a “do not read” icon appears TAs can re-read directions for STAAR A at any time TAs can read aloud information in the Help Tool for students who request it but most of these have a TTS option Students may receive other Type 1 accommodations or allowable materials Reference Material for specific tests are embedded, however, they can be downloaded and printed for students who need a paper copy - see ETS Resources STAAR A Reminders

STAAR A Reminders

Talk to students about their accommodations and how their session will be conducted prior to the test There are no sample questions on the test. Students should have participated in the tutorial. Headphones are required for this online only test Students may be eligible to use a bilingual dictionary or receive extra time TAs are allowed to paraphrase, translate, repeat, or read the “SAY” directions aloud. TAs may not add directions that imply the use of pointers or test taking strategies STAAR L Reminders

Procedures for maintaining the security and confidentiality of assessments are specified in the Test Security Supplement, the District and Campus Coordinator Manual, and in the appropriate test administration materials. It’s the law!

The following govern test security Texas Education Code (TEC) Chapter 39, Subchapter B Texas Administrative Code (TAC) 19 Subchapter 101, Assessment Family Educational Rights and Privacy Act of 1974 (FERPA) Texas Penal Code 37.10 - Tampering General Security Information

Penalties for Prohibited Conduct Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term Issuance of an inscribed or non-inscribed reprimand Suspension of a Texas educator certificate for a set term Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code. Penalties for Prohibited Conduct

Testing Irregularities Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities Procedural Examples Serious Examples Improper accounting for secure materials Directly or indirectly assisting students with responses to test questions Eligibility Error Tampering with student responses Monitoring Error Fraudulently exempting or preventing a student from participating in the test IEP Implementation Issue Viewing secure content, discussing test content, student responses or student performance Procedural Error Formally or informally scoring student tests Duplicating or recording test content

Reporting Irregularities Each person participating in the testing program is directly responsible for immediately reporting to the campus or district testing coordinator any violation or suspected violation of test security or confidential integrity Reporting Irregularities

Reporting Irregularities Statements and reports should: Clearly outline the sequence of events Complete chain of events Explain exactly what happened and how it occurred Include information about how the problem was resolved All statements must include a plan of action on how the irregularity will be avoided in the future. NOTE: Never include confidential student information in incident reports or supporting documentation {first and last name, PEIMS ID (social security number), etc.} Reporting Irregularities

TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test The ability to view a test booklet for oral administration, administering STAAR A/STAAR ALT or transcribing requires additional training and completion of the additional information on the oath Security Oaths

Time Limit Policy Five-hour Time Limits – English I and English II Students will be provided five hours for English I and English II Four-hour Time Limits – Alg, Bio and US History Students will be provided four hours for Algebra I, Biology and US History. Time Limit Policy

What is NOT active monitoring? Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators. What is NOT active monitoring? Anything that takes the test administrator’s attention away from the students during testing. Examples include: Working on the computer, using cell phones, or checking email Reading a book, magazine, or newspaper Grading papers or working on lesson plans Leaving the room without a trained substitute test administrator in the room Leaving students unattended during meals or breaks Active Monitoring

What is active monitoring? The focus of the teacher’s attention is on the students and not elsewhere. Walking around to better observe what students are doing. Are students working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.? Ensuring that student have all supplemental aids and accommodations Ensure that students are marking their answers on the answer sheet. Active Monitoring

Student may NOT have cell phones or other electronic devices in their possession during testing or while test materials are in the room Instruct students to turn OFF all electronic devices prior to testing Have students turn in all electronic devices If a student has a device on their person or one “goes off” during testing, contact the DTC immediately Test Administrators must read aloud the “2015-2016 Telecommunications Device Policy” (Refer to Cell Phone and Other Electronic Devices Policy) Inform students of the consequences for violating the Cell Phone and Other Electronic Devices policy Cell Phone Policy

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