3.1 Project Management – time and resources, staying on track Elizabeth Oddone Paolucci Community Health Sciences & Surgery

Objectives By the end of this session, learners may be able to: Identify common elements that comprise a project plan; and Determine useful strategies and tools that can help you manage your project and stay on track.

Project details Careful and thorough planning at the outset can ensure a project is based on a solid foundation. Clearly identify the project scope, as well as roles and responsibilities of various project members – and key stakeholder buy-in. Establish measurable success criteria, define a schedule of tasks to be accomplished, and budget targets.

Be the project manager … and leader This means overseeing the tasks, as well as the team.

Managing the people Solicit stakeholder and team input Cultivate positive team dynamics Coach members Keep lines of communication open Be consistent, open, honest, and clear

Managing the tasks Define and assess critical project milestones through the project life cycle initiation, planning, execution, and closure Examine deliverables and provide project updates Maintain pertinent documentation Manage risks before they become a problem Avoid adding elements to a project without increasing the budget/resources and adding more time to the schedule Evaluate the project by reviewing the process and taking the learnings away Where were the project successes? Where were the project disappointments?

Elements to include Ethics Grants Recruitment Developing and scheduling interventions Data Analysis Especially if an expert is to be hired for support Report writing Conference presentations

Project planning steps List your activities and put them in order. Estimate the time required. Prepare a visual. Adapted from: 1) The Research Whisperer. The blog is managed by Jonathan O'Donnell. https://theresearchwhisperer.wordpress.com/   2) The Project Agency. ©Ron Rosenhead and © Alan Chapman 1995-2014. http://www.businessballs.com/project.htm#authorship-referencing

Useful project management tools Brainstorming Fishbone diagrams GANTT charts Critical path analysis Adapted from: 1) The Research Whisperer. The blog is managed by Jonathan O'Donnell. https://theresearchwhisperer.wordpress.com/   2) The Project Agency. ©Ron Rosenhead and © Alan Chapman 1995-2014. http://www.businessballs.com/project.htm#authorship-referencing

Summary Planning and management includes both considering people and project tasks/elements. Identify common elements of a project plan. Useful strategies and tools that can help you manage your project and help you stay on track.

2.1 Project management – time and resources, staying on track Elizabeth Oddone Paolucci Community Health Sciences & Surgery