Dictating the Must-Haves and Proposing a Program for AALL 2018 August 8, 2017 Chicago Association of Law Libraries in Collaboration with Jennifer L. Wondracek, University of North Texas College of Law, Director of Legal Educational Technology & Professor of Practice

The Steps of the Program Proposal Process Ideas, Ideas, Ideas! Voting Selection of Must-Have Topics Call for Proposals by Members, Chapters, Etc. AMPC Review and Selection Notification of Acceptance or Regrets Program Curation and Polishing AALL 2018 Annual Meeting Presentations

Start/Finish - https://www.flickr.com/photos/andrewhurley/6254407253 Playground - https://www.flickr.com/photos/nouqraz/473989904 Meeting - https://www.pexels.com/photo/people-notes-meeting-team-7095/ Trumpet - https://pixabay.com/en/horn-man-music-silhouette-trumpet-2026577/ Due Date - https://pixabay.com/en/period-stamp-red-due-date-time-481452/ Notification - https://commons.wikimedia.org/wiki/File:Echo_(Notifications)_logo.svg Call for - https://pixabay.com/en/call-center-phone-service-help-1015274/

Must-Have Ideas 6 Content Area Teams (CAT) Information Management Professionalism & Leadership at Every Level Marketing & Outreach Research & Analysis Teaching & Training Management & Business Acumen

Must-Have Ideas CATs each pick 5 “must-have” topics Will look at frequency of mentions, ideas & voting on Ideascale, timeliness, and other variables. Total Must-Have Topics = 30 Will publish topics in early September, before Call for Proposals.

To submit an idea or vote Register for an Ideascale account Confirm account Register for AALL Ideascale community Submit ideas and vote http://aall-ampc.ideascale.com/ Closes August 18th!

Tips Submitting ideas does not commit you to submitting or working on proposals You can submit ideas anonymously Submit as many ideas as you can think of! Vote! This helps the AMPC decide what ideas have merit.

Creating and Submitting a Proposal Program Proposal period runs from Sept. 5 to Oct. 2 Your program proposal can be on any idea, even if it is not a “must-have” Utilize the AALL Program Proposal Resources: http://goo.gl/qFfHUJ Any individual or group can propose programs or workshops.

Tips It is OK to not have all of your speakers lined up in advance. The Resources page includes the evaluation criteria and FAQs Use your education/programming committee to assist in polishing your program proposals If your proposal is accepted, you are not alone! All programs have an AMPC liaison to assist you.

Finding a Topic What’s of interest to you and/or the people you work with? Review Ideascale Ideas and Must-Haves (coming soon!) Think about past programs. Have there been enough “101” programs on a topic – time for a more advanced one? (or the opposite scenario) Latest trends in the legal and research industry

Description & Takeaways Write description and takeaways that speak to Must-Have topics Concise Description (think “elevator pitch”) Active takeways, applicable in your workplace Be creative about takeways Sample reports Checklists Actual examples, not just theoretical possibilities

Speakers and Format Don’t get stuck on speakers – you do not have to have them all lined up, but at least have detailed descriptions. Not just “firm librarian” or academic librarian” but “librarian from X size firm in X position with X experience” Consider outside speakers Lawyers, marketing, I.T., etc… Format – not just panels – be creative and interactive!

Your Program Does Not Need to be for Everyone! Audience Academic, Law Firm/Corporate, Government? All Three? New librarians, experienced librarians? Management, reference staff, technical services staff? Your Program Does Not Need to be for Everyone!

Get Feedback on Draft Proposal SIS (designated program reviewers) CALL members Colleagues Julie Pabarja and Diana Koppang

You Don’t Have to Do Everything Don’t have to be coordinator AND moderator or coordinator AND speaker Program submitter is typically the coordinator (but not mandatory) Unless you’re the expert, mark yourself as a coordinator or moderator. If you want to speak, find someone else to submit as coordinator, but help them write the proposal.

Coordinator’s Role Confirm speakers and other program roles. Coordinate and remind speakers to fill out AALL required forms by deadlines. Confirm speakers have completed their profiles. Combine slides of multiple speakers if needed. Keep track of speakers the day of the program to make sure everything is in place and on time. Coordinate with assigned AMPC liaison.

Questions?

Contact Info Jennifer L. Wondracek, University of North Texas College of Law, Director of Legal Educational Technology & Professor of Practice Jennifer.Wondracek@untdallas.edu Julie Pabarja, Latham & Watkins LLP, Research & Library Supervisor Julie.Pabarja@lw.com Diana Koppang, Neal, Gerber & Eisenberg LLP, Library Manager dkoppang@nge.com